SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

DOCUMENT TYPES IN PRODUCTION

Asset Posting
AA
AB

Accounting Document

FUNCTIONAL TEAM(S)

Fixed Assets
Various

PURPOSE OR TRIGGER

Any asset transaction with the exception of depreciation.

SAP TRANSACTION

Many Fixed Assets

transactions codes.
FBS1, FB08 and auto
program

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

01

0100000000

0199999999

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

NO

REVERSING DOC
TYPE

AUTH
GROUP

None

SAP invoice documents posted via payroll system in SAP.

For auditing of payments in payment program, the payroll
system triggered invoices are required to be separated.
Also reverses ZT documents. Also clearing documents for
some OIM G/L accounts.
Any asset depreciation transaction.
AFABN

01

0100000000

0199999999

NO

No
Sometimes

No

AB

KR01

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

D - Asset
C - Expense

1900000 series

D - Expense
C - Accum. Dep.
D/C - Expense
D/C - Revenue

1900000, 3100000 and

6800000 series
Any Expense or
Revenue accounts

D - Vendor
C - Expense
D - Adv. Acct
C - Cash Replenish.
Adv. Acct.
D - Cash
C - Cash or Cash-InTransit

Any Vendor or Expense

Account
D - 104xxx0
C - 1000001

AF

Depreciation Posting

Fixed Assets

03

0300000000

0399999999

NO

AF

KR01

AM

Adjustment Memo

Cash Management

Adjustment Memo postings in SAP. SAP prints paper form FB50, FV50
to send to Treasury.

00

0088000000

0088999999

YES, paper AM
YES
document sent to
Treasury from SAP
with SAP reference #.

AM

RV01

AZ

Accounts Payable

Reverse Document Type for ZA (Advancement Account)

FB08

17

1700000000

1799999999

NO

YES

AZ

ZA01

BA

Advancement Account Invoice

Reversal
BAI File Replenishment

Cash Management

Cash replenishment to Advancement Account.

FB50

01

0100000000

0199999999

NO

No

BA

KR01

CC

Cash Clearing

Cash Management

Post cash clearings based on file received from Treasury

FB50

01

0100000000

0199999999

NO

No - cash to cash
or cash to cash-intransit postings only

CC

N/A

CK

Vendor Clearing

Grants; Procurement;
Accounts Payable

Clear open vendor items

F.13, F-44, etc.

10

1092000000

1099999999

YES

No

CK

N/A

DA

Customer Document

Accounts Receivable

Accounts Receivable Customer adjustment document,

includes transfer postings/clearing, reversal and write-off
transactions.

FB08, FBRA, F-30

16

1600000000

1699999999

NO

YES

DA

ZA01

DB

Cust Write Off Doc

Accounts Receivable

Manual Accounts Receivable write offs

FB05, FB08, FB75

16

1600000000

1699999999

NO

YES

DB

ZA01

DC

GM Federal Billing

Grants

Resource Related Customer invoices posted in SAP for the custom transaction
Grants Federal Billing process.
calling VF01

23

2300000000

2399999999

NO

YES, but offset

immediately by DD

DC

DD

GM Offset Fed Billng

Grants

Resource Related Customer invoice offset and clearing

posted in SAP for the Grants Federal Billing process.

FB05

23

2300000000

2399999999

NO

YES, but offset

immediately by DD

DC

DE

Payroll Receivables

Accounts Receivable

Accounts Receiveable Customer invoices posted in SAPfor Payroll Employee Recivables (BCPO use only).

FB70

18

1800000000

1899999999

NO

YES

DA

ZA01

DF

FSP Customer Invoice

Accounts Receivable

Accounts Receivable Federal Surplus Property customer

invoices which are not generated from SAP, but the
receivable information is stored and managed in SAP.

FB70

18

1800000000

1899999999

NO

YES

DA

ZA01

D - Customer (Trade C - 4435720

receivables)
C - Revenue

DG

Customer Credit Memo

Accounts Receivable

Accounts Receivable Credit memos.

FB75

16

1600000000

1699999999

NO

YES

DA

ZA01

D - Revenue
D - Any Revenue
C - Customer (Trade Account
receivables)

5/7/2012

Cash Account

D - Vendor
C - Vendor

2100300, 2100400,
2100500, 2100600,
2100700, 2100800
D - Customer (Trade Various Revenue or
receivables)
Expense Accounts
C - Customer (Trade
receivables)
D - Rev or Expense Various Revenue or
C - Customer (Trade Expense Accounts
receivables)
D - Customer
D - 1300510 (recon
(Grantor)
acct.)
C - Grant Revenue C - 4000250
D - Customer
D - 1300510 (recon
(Grantor)
acct.)
C - Grant Revenue C - 4000250
D - Customer
Various Expense
C - Expense
accounts

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SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

DI

Customer Loxkbox Payment w/o

Remit

Accounts Receivable

Accounts Receivable customer payments for the Insurance ZFLBMAIN

Lockbox payment process. These types of payments
require a unique Revenue Transmittal document,
'Transmittal without Remittance'. The program that
automatically creates the Revenue Transmittal document
needs a way to identify a Transmittal Without Remittance
versus a Transmittal With Remittance (checks attached).
This changed when Dpt of Rev became the lockbox bank.
This Doc Type now generates a with remittance RT.

14

1400000000

1499999999

YES, Related
Revenue Transmittal
generated in SAP
goes to Treas

YES

DI

ZA01

D - Lock box clearing D - 1399900

C-Customer

DL

Lockbox GL Posting

Accounts Receivable

ZFLBMAIN

01

0100000000

0199999999

NO

YES

AB

ZA01

D - Cash-in-Transit C - 1399900
C - Lockbox Clearing

DN

Adj Doc for NSF Checks

Accounts Receivable

FB50

01

0100000000

0199999999

NO

YES

DN

ZA01

D - Revenue
D - Any Revenue GL
C - Cash in Transit /
Lockbox Clearing

DP

Federal Highway Administration

(FHWA) Billing

Project Systems

FB70

18

1800000000

1899999999

NO

YES

DA

KR01

D - Customer
C - Revenue

C - Any Revenue
Account

DQ

Federal Highway Administration

(FHWA) Credit Memo

Accounts Receivable

Accounts Receivable customer payments for Insurance

Lockbox. When the Lockbox file is posted to SAP, the
initial posting (entire deposit amount) is posted to the Bank
G/L account and a Lockbox clearing account. This
transaction is followed by a second interface transaction
using document type DI.
Accounts Recivable customer payment NSF Adjustment
document bank statement reconciliation in revenue.
Journal entry adjusts the Revenue Transmittal information
in situations where the lockbox bank has notified the
Comptroller Office of bounced checks.
Accounts Receivable customer invoice for USDOT FHWA
billing twice each week for the federal share of highway
project expenditures.
Accounts Receivable Credit memos posted in SAP, for
PennDOT FHWA billing only.

FB75

16

1600000000

1699999999

NO

YES

DA

ZA01

D - Any Revenue
Account

DR

Customer Invoice

Accounts Receivable

FB70

18

1800000000

1899999999

NO

YES

DA

ZA01

DS

Customer Payment to create Refund

of Expenditures

Accounts Receivable

F-26; F-28

10

1092000000

1099999999

ZA01

Transfer Voucher Payment

Accounts Receivable

F-30

14

1400000000

1499999999

YES, Refund of
YES
Expenditures
document
YES, Reference
YES
document from legacy
system

DS

DT

DT

ZA01

D - Revenue
D - Any Revenue
C - Customer (Trade Account
receivables)

DW

Customer Payment w/o Remit

Accounts Receivable

Accounts Receivable - Invoices produced and printed in

SAP.
Accounts Receivable Customer payments received for
which a Refund of Expenditures document is produced
(with remittance).
Accounts Receivable customer payments where a
Revenue Transmittal is not to be generated (Transfer
Voucher payments or where an RT was produced outside
of SAP).
Accounts Receivable customer payments that require a
"Transmittal of Revenue without Remittance" be prepared
by the sytstem. As of 2/4/03 PUC and Banking Lockbox
processes utilize DW docs. The program that
automatically creates the Revenue Transmittal document
needs a way to identify a Transmittal without Remittance
versus a Transmittal with Remittance (checks attached).

D - Revenue
C - Customer (Trade
receivables)
D - Customer
C - Revenue
D - Cash in Transit
C - Expense

F-26; F-28

14

1400000000

1499999999

YES, Revenue
YES
Transmittal document
from SAP

DW

ZA01

D - Cash in Transit
D - 1003000
C - Customer (Trade
receivables)

DX

External Created Invoice

Accounts Receivable

Accounts Receivable customer invoices that are generated FB70

/printed external to SAP

18

1800000000

1899999999

NO

YES

DA

ZA01

DZ

Customer Payment w/ Remit

Accounts Receivable

Accounts Receivable customer payments received where a F-26; F-28

Revenue Transmital with remittance is required.

14

1400000000

1499999999

DZ

ZA01

EA

Expense Adjustment

General Ledger

Used to transfer expenses between BAs and/or Funds

FB50, FV50
and/or expense commitment items. Documents are sent to
Treasury only if the first seven positions of the Fund are
different.

78

7800000000

7899999999

YES, Revenue
YES
Transmittal document
from SAP
YES, this document
YES
from SAP if 1st 7 pos.
of Fund are different

D - Customer (Trade
receivables)
C - Revenue
D - Cash in Transit
C - Customer (Trade
receivables)
D - Expense CI
C - Expense CI

5/7/2012

EA

C - Any Revenue
Account
C - Any Expense
Account

C - Any Revenue
Account
D - 1003000

D - 103000
C - 120000 AR Recon
acct

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SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP
KR01

DEBIT / CREDIT
ENTRIES

EB

Exp Adj - Work Comp

Payroll

Used to reclass Work Comp (Act 534 and Heart & Lung)
FB50, FV50
expenses from a general restricted receipt account back to
the employees' agency. Documents are sent to Treasury
only if the first seven positions of the Fund are different.

78

7800000000

7899999999

YES, this document

YES
from SAP if 1st 7 pos.
of Fund are different

EB

GD

GM Delay of Draw

Grants

23

2300000000

2399999999

NO

No statistical based
on gl account

GD

D - Expense CI (real D - 6900999 (real grant)

grant)
C - 6900999 (z_non-rel
C - Expense CI
grant)
(z_non-rel grant)

GL

GM LPO-Delay of Draw

Grants

23

2300000000

2399999999

NO

No statistical based
on gl account

GL

D - Expense CI (real D - 6900999 (real grant)

grant)
C - 6900999 (z_non-rel
C - Expense CI
grant)
(z_non-rel grant)

GN

GM No Delay of Draw

Grants

Created from nightly job run for program

FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD
documents for invoices and VT doc types posted to federal
funds. Doc type used for posting directly to a grant for
federal billing.
Created from nightly job run for program
FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL
documents for ZO doc types posted to federal funds to
create entry on GMIA. Doc type used for posting directly to
a grant for federal billing.
Created from nightly job run for program
FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN
documents for FI adjustment doc types and cost allocations
posted to federal funds to show on GMIA. Doc type used
for posting directly to a grant for federal billing.

23

2300000000

2399999999

NO

No statistical based
on gl account

GN

D - Expense CI (real D - 6900999 (real grant)

grant)
C - 6900999 (z_non-rel
C - Expense CI
grant)
(z_non-rel grant)

GR

GM Refunds-No Delay

Grants

FB50

23

2300000000

2399999999

NO

No statistical based
on gl account

GR

D - Expense CI (real D - 6900999 (real grant)

grant)
C - 6900999 (z_non-rel
C - Expense CI
grant)
(z_non-rel grant)

GT

Statutory Transfer

General Ledger

FB50, FV50

09

0993000000

0993999999

YES, this document

from SAP

YES

GT

KR01

D- Expense CI
C- Revenue CI

D- Expense CI
C- Revenue CI

KA

Vendor Invoice Reversal

Accounts Payable

FB08

17

1700000000

1799999999

NO

YES

KA

KR01

KB

Vendor Invoice Reversal Decentralized

Vendor Incoming Payment

Accounts Payable

FB08

17

1700000000

1799999999

NO

YES

KB

KD01

KC

F-52

10

1092000000

1099999999

NO

No

KC

KR01

D - Vendor
C - Expense
D - Vendor
C - Expense
D - Cash in Transit
C - Vendor

Any Vendor or Expense

Account
Any Vendor or Expense
Account
D - 1003000
C - Any Vendor Account

KD

Vendor Invoice - Decentralized

Accounts Payable

Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR
documents for refund doc types posted to federal funds to
show on GMIA. Doc type used for posting directly to a
grant for federal billing.
Separate document type used for Statutory Transfers which
require the Governor's designee's signature and a separate
transaction code for Treasury.
Reverse Document Type for Accounts Payable (Reverse
KR)
Reverse Document Type for Accounts Payable Decentralized (Reverse KD).
Used to record payments received from vendors for
overcharges/refunds. This transaction is preceded by
transaction FB65 using doc type KS or KW.
Non-PO invoice entered directly into SAP by the Agency

FB60

19

1900000000

1999999999

YES

KA

KD01

KG

Vendor Credit Memo

Accounts Payable

Used to record credit received from vendors to be applied

against an existing unpaid or future vendor invoices.

FB65

17

1700000000

1799999999

YES, ZP clearing
document from SAP
NO

YES

KG

KD01

D - Expense
C - Vendor
D - Expense
C - Vendor

Any Vendor or Expense

Account
Any Vendor or Expense
Account

KH

Vendor Credit Interface

Grants

17

1700000000

1799999999

Yes, KS clearing
document from SAP

YES

KH

KR01

D - Vendor
C - Expense

KJ

Vendor Credit Offset

Grants

Used to record credit offset entry for subrecipient payments FB65

posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB65
transaction mirrors the FB60 payment transaction made
using doc type ZN and is only used to execute F-44
clearing transaction.
Used to record credit offset entry for subrecipient payments FB65
posted by Interface or Conversion program where actual
payment was a postive amount. This FB65 transaction
mirrors the FB60 payment transaction made using doc type
ZD and is only used to execute F-44 clearing transaction.

17

1700000000

1799999999

NO

YES

KJ

KR01

D - Vendor
C - Expense

5/7/2012

Cash Management

D - Expense CI
C - Expense CI

GL ACCT CODE ITEM

CAT (CONFIG)
D - 103000
C - 120000 AR Recon
acct

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SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

KL

LEG Refund w Remit

Cash Management

Vendor Refund of Expenditures - Legacy manual paper

Refund documents with remittance. This transaction is
followed by transaction F-52 using doc type KC to post
Cash-In-Transit entry.

FB65

10

1092000000

1099999999

KO

LEG Refund wo Remit

Cash Management

Vendor Refund of Expenditures - Legacy manual paper

Refund documents without remittance. This transaction is
followed by transaction F-52 using doc type KC to post
Cash-In-Transit entry.

FB65

10

1092000000

1099999999

KP

Account Maintenance

Procurement

MR11

48

4800000000

4899999999

KR

Vendor Invoice

Accounts Payable

Used to clear vendor account discrepancies due

differences between Goods Receipt and Invoice Receipt.
Non-PO invoice entered directly into SAP.

FB60 and FBR2

19

1900000000

1999999999

KS

Vend Refund w Remit

Cash Management

Vendor Refund of Expenditures (Subrecipient and others)

with remittance. User prints the deposit transit slip from
SAP via ZF_DEPOSIT transaction and SAP prints paper
form to send to Treasury. Vendor Refund of Expenditure
transactions are followed by transaction F-52 using doc
type KC to post Cash-In-Transit entry. KS also identifies
vendor clearing documents.

Auto program or FB65

or FV65

10

1092000000

1099999999

KT

Interagency Accounts Payable

Adjustment

Accounts Receivable

System generated transaction to clear accounts payable

document type RN for Correctional Industries Billings to
other agencies. Effective 7/1/07 Plant Maint will also use
KT to clear Print Shop inventory orders.

F.51

31

3100000000

3199999999

KU

Utility Invoices

Accounts Payable

19

1900000000

1999999999

KW

Vendor Refund wo Remit

Cash Management

10

1092000000

1099999999

KZ

Vendor Advancement Account

Payment

Accounts Payable

Non-PO utility invoices entered via FB60, Web DynPro, and FB60
INTF_0492
Vendor Refund of Expenditures (Subrecipient and others) FB65 or FV65
without remittance. SAP prints paper form to send to
Treasury. Vendor Refund of Expenditure transactions are
followed by transaction F-52 using doc type KC to post
Cash-In-Transit entry.
Vendor Payment documents for post with advancement
F-58
account payments

15

1500000000

LB

PCard Interface

Cost Allocation

37

LT

Travel Card Interface

Travel

Automated transaction to distribute Purchasing Card

FB50
amounts billed to the correct agency and funding source.
To be put in effect 3/1/2003 in conjunction with new PNC
file process.
Automated transaction to distribute Travel Card amounts
FB50
billed to the correct agency and funding source. To be put
in effect 2/11/2004 in conjunction with new Travel interface.

PR

Price Change

Procurement

Used to revalue finished inventory, equipment or supplies

to current value.

Project Settlement
Vendor Payment Reversal

Commonwealth-wide &
Project Systems
Accounts Payable

Provide project settlements with their own unique number FB50; AUAK; CJ8G;
range for postings to avoid contention with other processes CJ88
Reversal document type for ZP.
FBRA

PS
PZ

5/7/2012

MR21

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

YES, paper RE
document sent to
Treasury with legacy
reference # from
agency system.
YES, paper RE
document sent to
Treasury with legacy
reference # from
agency system.
NO

YES

KL

RV01

D - Vendor
C - Expense

Any Vendor or Expense

Account

YES

KO

RV01

D - Vendor
C - Expense

Any Vendor or Expense

Account

NO

KP

YES, ZP clearing
document from SAP
SOMETIMES (1) This
document from SAP if
it clears RN or ZD &
KH docs OR (2)
Reference document
from SAP if refund
created; Otherwise,
not sent
YES, Reference
document from SAP.
Revenue line from KT
and expense line from
RN = Transfer
Voucher to Treasury.
YES, ZP clearing
document from SAP
YES, paper RE
document sent to
Treasury from SAP
with SAP reference #.

YES

KA

KR01

YES

KS

RV01

D - Vendor
C - Expense
D - Vendor
C - Expense

Any Vendor or Expense

Account
Any Vendor or Expense
Account

KT

KR01

YES

KA

KD01

YES

KW

RV01

D - Expense
C - Vendor
D - Vendor
C - Expense

Any Vendor or Expense

Account
Any Vednor or Expense
Account

1599999999

YES, this document

from SAP

YES

ZK

ZA01

D - Vendor
C - Adv Acct

3700000000

3799999999

YES, reference
document from SAP

LB

KR01

D - Expense
C - Expense

Any Vendor and

Advancement GL
ending in "4"
C - 6395000
D - Various

30

3000000000

3099999999

YES, reference
document from SAP

LT

KR01

D - Expense
C - Expense

C - 6395000
D - 6311040

48

4800000000

4899999999

NO

None

KR01

D/C - Inventory,
Equip, Supplies
D/C - RevaluationBudget Inventory
Acct
D/C - AUC
D/C - Final Asset
D/C - 6599999
D - Invoices Payable
C - Vendor

D/C - 1520000 or
1670000
D/C - 6381112

11
17

1100000000
1700000000

1199999999
1799999999

No
NO

NO

No
YES

PS
PZ

DR01
KR01

D/C - AUC
D/C - Final Asset
D/C - 6599999
Invoices Payable and
any Vendor

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SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

SAP TRANSACTION

Used to record invoices based on Purchase orders. InvoicingMRIS

Plan invoices.

DOCUMENT
RANGE TO
5199999999
5199999999

51

REAL FM
POSTING YES /
NO

RN

Invoice - Net

Procurement

Used to record invoices based on Purchase Orders. Also MIRO and MRRL
used to record Purchase Order refunds with and without
remittance. RN documents with Bank Code 874 identiied
on them will be picked up by a collection program and SAP
prints paper form to send to Treasury.

51

SA

G/L Account Document

Various

01

0100000000

0199999999

SB

G/L Account Posting

Commonwealth-wide &
Grants

This is default doc type for FB50 screen. Used for BAI file FB50
upload and for many other purposes.
Used for journal entries prepared to accrue revenues and FB50
expenditures by fund type throughout the year.

YES, ZP clearing
YES
document from SAP
YES, ZP or KS
YES
clearing document
from SAP OR
Reference document
from SAP (if
Correctional Industries
A/R)
NO
Sometimes

12

1200000000

1299999999

NO

SC

WBS Element to Internal Order

Posting

Commonwealth-wide &
Project Systems

Used for journal entries to post Project Systems WBS

Element expenditures and adjustments to Internal Orders
to capture appropriate federal, state and local shares.

FB50

17

1700000000

1799999999

NO

SD

SAP/TABS Reconciliation Entry

General Ledger

30

3000000000

3099999999

Yes, reference
document from SAP
or legacy system

SE

Payroll Expense Adjustment (in SAP

only)

General Ledger

30

3000000000

3099999999

Yes, reference
document from SAP
or legacy system

SF

Fed Rev Dep wo Remit

Cash Management

Used for journal entries made to correct SAP errors found FB50
during the SAP Fund reconciliation when no other entry is
appropriate. Reference document is the document number
originally sent to Treasury. This doc type also bypasses
the Ledger 4, 5, 6 substitution rule that puts 00 in positions
6-7 of the Fund.
Transfer payroll expenses from between SAP Funds to
FB50
agree with either a Treasury only EA or a phone call to
Treasury to change the Fund on payroll DSNs (documents)
they are unable to process due to an invalid Fund or a Fund
without sufficient funds. Reference document is either the
paper EA document or the Merge Run ID related to the
original ZX document.
SAP postings to Federal Revenue without remittance. SAP FB50
prints paper form to send to Treasury.

14

1400000000

SG

NonSAP Adj Memo

Cash Management

Used for agencies that interface Adjustment Memos to

SAP. SAP prints paper form to send to Treasury.

FB50

07

SH

Year-End Advancement Account

Posting

Cash Management

For use in Interface 0261 to TREAS for FI year-end

Advancement Account related documents. Do Not Use
This Number Range for any OTHER Doc Type - EVER!

FB50

SI

LEG Revenue Document

Cash Management

Legacy paper miscellaneous Revenue document. (AM, DM, FB50

PY and TV)

5/7/2012

Procurement

PURPOSE OR TRIGGER

DOCUMENT
RANGE FROM
5100000000
5100000000

RE

Invoice - Gross

FUNCTIONAL TEAM(S)

DOC
NUMBER
RANGE

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REVERSING DOC
TYPE
RE

AUTH
GROUP

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

D - Expense
C - Vendor
D - Expense /
Accrued Payble
C - Vendor

Any Vendor or Expense

Account
Any Vendor or Expense
Account

RN

RN01
RN01

SA

KR01

Various

AB

KR01

1300500 or 1300555 Balance Sheet and

and offsetting to
Revenue Accounts and
4000200 or 4000300 Commitment Items

SC

KR01

D - Expense
C - Expense

YES

SD

KR01

Various

Revenue and Expense

commitment items and
1000000

YES

SE

KR01

D/C - Expense CI
D/C - Cash

Expense commitment
items and 1000000

1499999999

YES, paper RT
YES
document sent to
Treasury from SAP
with SAP reference #.

SF

RV01

D - Drawdown
D - 1300599
Federal Receivable C - 4xxxxxx
C - Federal Revenue

0700000000

0799999999

SG

KR01

D-Exp or Rev
C-Exp or Rev

D-6xxxxxx or 4xxxxxx
C-6xxxxxx or 4xxxxxx

60

6000000000

6099999999

YES, paper AM
YES
document sent to
Treasury from SAP
with legacy reference
#.
YES, sent to Treasury
via year-end file.

SH

KR01

D - 104xxxxx (Adv
Acct) new fund year
C - 104xxxx (Adv
Acct) old fund year

D - 104xxxxx (AA
Account new fund year)
C - 104xxxx (AA Acount
old fund year)

07

0700000000

0799999999

SI

KR01

Various

Various

Statistical

YES, paper AM, DM, YES

PY or TV documents
sent to Treasury with
legacy reference #
from agency system.

NO

2:42 PM
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Page 5 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

SJ

NonSAP RevDep w Rem

Cash Management

Used for agencies that interface Revenue with remittance FB50

to SAP. The agency prints the deposit transit slip from their
system and SAP prints paper form to send to Treasury.

07

0700000000

0799999999

SK

NonSAP RevDep wo Rem

Cash Management

Used for agencies that interface Revenue without

remittance to SAP. SAP prints paper form to send to
Treasury.

FB50

07

0700000000

0799999999

SL

LEG RT w Remit

Cash Management

Legacy paper Revenue document with remittance.

FB50

14

1400000000

1499999999

SM

NonSAP Rev Doc

Cash Management

Used for RIS to SAP interface postings and Out of Scope

Agency postings of Revenue documents (AMs, PYs and
TVs).

FB50

07

0700000000

0799999999

SN

NonSAP Ref wo Remit

Cash Management

Used for agencies that interface Refund of Expenditures

without remittance to SAP. Agency will send refund
number. SAP prints paper form to send to Treasury.

08

0800000000

0899999999

SO

LEG RT wo Remit

Cash Management

Legacy paper Revenue document without remittance.

14

1400000000

1499999999

Post inter- and intra- agency transfers crediting a Revenue FB50

commitment item.
SAP postings for Non-Accounts Receivable Revenue with FB50, FV50
remittance, User prints the deposit transit slip from SAP
via ZF_DEPOSIT transaction and SAP prints paper form to
send to Treasury.

09

0993000000

0993999999

14

1400000000

1499999999

FB50
FB50

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
YES, paper RT
document sent to
Treasury from SAP
with legacy reference
#.
YES, paper RT
document sent to
Treasury from SAP
with legacy reference
#.
YES, paper RT
document sent to
Treasury with legacy
reference # from
agency system.
YES, paper AM, PY
and TV documents
sent to Treasury with
legacy reference #
from agency system.
YES, paper RE
document sent to
Treasury from SAP
with legacy reference
#.
YES, paper RT
document sent to
Treasury with legacy
reference # from
agency system.
YES, this document
from SAP
YES, paper RT
document sent to
Treasury from SAP
with SAP reference #.

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

YES

SJ

KR01

D - Cash in Transit
C - Revenue

D - 1003000,
C - Any revenue
account

YES

SK

KR01

D - Cash in Transit
C - Revenue

D - 1003000,
C - Any revenue
account

YES

SL

RV01

D - Cash in Transit
C - Revenue

D - 1003000,
C - Any revenue
account

YES

SM

KR01

Various

Various

Yes

SN

KR01

D - Cash in Transit
C - Expense

D - 1003000
C - 6xxxxxx

YES

SO

RV01

D - Cash in Transit
C - Revenue

D - 1003000,
C - Any revenue
account

YES

SP

KR01

YES

SQ

RV01

D - Expense CI
C - Revenue CI
D - Cash in Transit
C - Revenue

D - Expense CI
C - Revenue CI
D - 1003000,
C - Any revenue
account

SP

SAP TV Credit Revenue

General Ledger

SQ

Rev Deposit w Remit

Cash Management

SR

NonSAP Rfd wo Remit

Cash Management

Used for agencies that interface Refund of Expenditures

without remittance to SAP. Agency does not send refund
number. SAP prints paper form to send to Treasury.

FB50

08

0800000000

0899999999

YES, paper RE
No
document sent to
Treasury from SAP
with SAP reference #.

SR

KR01

D-Cash in Transit
C-Expense

D-1003000
C-6xxxxxx

SS

NonSAP Ref w Remit

Cash Management

Used for agencies that interface Refund of Expenditures

with remittance to SAP. The agency prints the deposit
transit slip from their system and SAP prints paper form to
send to Treasury.

FB50

08

0800000000

0899999999

YES

SS

KR01

D-Cash in Transit
C-Expense

D-1003000
C-6xxxxxx

ST

RAS Revenue posting

Cash Management

07

0700000000

0799999999

No

ST

KR01

SU

Adjustment Document

Various

01

0100000000

0199999999

NO

Sometimes

SU

D - Cash
C - Cash In Transit
Various

D- 1000000
C- 1003000
Various

SV

Rev Deposit wo Remit

Cash Management

RAS-SAP interface postings to G/L for Transmittals of

FB50
Revenue - NO LONGER USED IN SAP.
Post adjustments when no file for Treasury or the Revenue FB50
Interface System (RIS) is required. Also used for
numerous other entries.
SAP postings to Non-Accounts Receivable Revenue
FB50, FV50
without remittance. SAP prints paper form to send to
Treasury.

YES, paper RE
document sent to
Treasury from SAP
with legacy reference
#.
No longer used

14

1400000000

1499999999

YES, paper RT
YES
document sent to
Treasury from SAP
with SAP reference #.

RV01

D - Cash in Transit
C - Revenue

D - 1003000
C - Any revenue
account

5/7/2012

SV

2:42 PM
S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012

Page 6 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

D - Cash in Transit /
Revenue
C - Cash in Transit /
Cash
D - Cash in Transit
C - Revenue

D - 1003000 / Any
Revenue
C - 1003000 / 1000000

SW

Revenue Reversal

Cash Management

To reverse refund and revenue postings made using doc

types SR, ST, SY and SZ.

FB08, F.80

08

0800000000

0899999999

NO

YES

SW

KR01

SY

RIS Revenue Posting

Cash Management

RIS-SAP interface postings for Revenue.

FB50

07

0700000000

0799999999

SY

KR01

SZ

RIS Refund Posting

Cash Management

RIS-SAP interface postings for Refund of Expenditures.

FB50

08

0800000000

0899999999

SZ

KR01

D - Cash in Transit
C - Expense

D - 1003000,
C - Any expense
account

VT

Legacy System VT

General Ledger & Grants Summarized Accounts Payable from various Legacy
Systems. File is sent to Treasury from the legacy system.

Interface or manual
FB50

VT

A000000000

Z999999999

YES, RT paper
YES
document sent to
Treasury with legacy
reference # from
agency system.
YES, RE paper
YES
document sent to
Treasury with legacy
reference # from
agency system.
YES - Last 8 positions YES
of thIs document from
legacy system

None

KR01

C - 2100200

WA

Goods Issue

Procurement

Used for distribution of materials from one agency to

another or transfer of materials within an agency.
Documents are sent to Treasury only if the first seven
positions of the Fund are different and there is no revenue
commitment item on the document.

MIGO and MB1A,B,C

49

4900000000

4999999999

YES, this document

YES
from SAP if 1st 7 pos.
of Fund are different
and there is no
revenue commitment
item on the document

None

D - Expense or
Purchase of
Investments
C - Non-SAP
Invoices Payable
D - Expense 638*
C - Inventory 16*
C - 4200101
OR
D - Expense
C - Inventory 16*

WE

Goods Receipt

Procurement

Used to record receipt of goods or services

MIGO (Goods) and

ML81 (Services)

50

5000000000

5099999999

NO

None

Balance Sheet and

Expense Accounts and
Commitment Items

WF

Production Order Costing

Plant Maintenance

CO12, CO13, CO88,

KO88

49

4900000000

4999999999

YES, this document

YES
from SAP if 1st 7 pos.
of Fund are different

WI

Inventory Document

Procurement

Used for recording consumption of materials in the Sign

Shop production orders. Used for recording inventory
produced in the Sign Shop production order. Also, used in
the settlement process for sign shop production.
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
Adjustment of inventory differences.

D - Inventory
D - Expenditure
C - Accrued
Payables GR/IR
D/C - Expense
D/C - Inventory 16*

MI07

49

4900000000

4999999999

NO

Statistical

D/C - Inventory
D/C - P&L Acct

Balance Sheet and

Expense Accounts and
Commitment Items

ZA

Advancement Account Invoice

Accounts Payable

FB60

21

2100000000

2199999999

Yes, KZ clearing
document from SAP

YES

AZ

ZA01

D - Expense
C - Vendor

Any Vendor or Expense

Account

ZB

Payroll Accrual

Commonwealth-wide &
Payroll / Travel

Non-PO Invoice for Advancement Accounts. For

separating security by document types, reporting and
auditing.
Used to post payroll expense accruals automatically in FI
through accrual program. For GAAP purposes.

FB50

12

1200000000

1299999999

NO

Statistical

ZJ

KR01

D-Expenses (GAAP) GAAP Balance Sheet

C-Payables (GAAP) and Expense Accounts
and Commitment Items

ZC

Upload of CU Info

Commonwealth-wide

Used for year-end upload and reversal of component unit

financial information into SAP to properly report in the
Commonwealth's CAFR.

FB50

01

0100000000

0199999999

NO

NO

ZC

KR01

D-Expenses (GAAP)
C-Revenues (GAAP)
C-Liabilities
C-Liabilities (GAAP)
D/C-Fund Balance

5/7/2012

NO

WF

None

D - 1003000,
C - Any revenue
account

D - Expense 638*
C - Inventory 16*
C - 4200101
OR
D - Expense
C - Inventory 16*

Balance Sheet and

GAAP Balance Sheet
and GAAP Expense
Accounts and
Commitment Items

2:42 PM
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SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP

DEBIT / CREDIT
ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

ZD

Vendor Adjustment Invoice

Accounts Payable

Used to record debit offset entry for subrecipient payments FB60

posted by Interface or Conversion program where payment
is a positive amount. This FB60 transaction mirrors the
FB65 payment transaction made using doc type KJ and is
only used to execute F-44 clearing transaction.

17

1700000000

1799999999

Yes, KS clearing
document from SAP

YES

ZD

KR01

D - Expense
C - Vendor

ZE

Employee Travel Vendor Invoice

HR / Travel Invoice postings to pay vendor.

auto program in payroll

27

2700000000

2799999999

AZ

KR01

Non-SAP Advance Account

Replenishment

Unique document type used to accumulate amounts to

replenish non-SAP Advancement Accounts.

FB50

88

8800000000

8899999999

YES, ZP clearing
document from SAP
YES, this document
from SAP

YES

ZF

Accounts Payable &

Payroll / Travel
General Ledger

YES

None

KR01

D - Expense
C - Vendor
D - Expense
C - Out of scope Adv
Acct (e.g.,1046100
at DPW)

Any Employee Vendor

or Expense Account
D - Expense
C - Advancement Acct
for agency
(e.g.,1046100 at DPW)

ZG

GAAP Accrual

Commonwealth-wide

Used for year-end journal entries to accrue revenues and

expenditures by fund type for the Commonwealth's GAAP
conversion.

FB50

12

1200000000

1299999999

NO

Sometimes
statistical

ZJ

KR01

D/C - GAAP
Exp/Rev
D/C - GAAP Liab.
D/C - GRIR
Payables
(various uses)

Balance Sheet and

GAAP Balance Sheet
and GAAP Income and
Expense Accounts and
Commitment Items

ZH

GAAP Reclass

Commonwealth-wide

Used for year-end journal entries to reclassify GL account FB50

balances within a CoPA fund to properly report the account
balances on the Commonwealth's CAFR.

01

0100000000

0199999999

NO

YES, Some
statistical

ZJ

KR01

D/C - Revenues
D/C - Expenses
D/C - Assets
D/C - Liabilities
D/C - Fund Balance
GAAP or regular
GLs

Balance Sheet and

GAAP Balance Sheet,
Income and Expense
and GAAP Income and
Expense Accounts and
Commitment Items

ZI

Vendor Invoice Interface

Accounts Payable

SAP invoice documents posted via an external interface.

IDOC interface
For auditing of payments in payment program the interface
triggered invoices are required to be separated.

22

2200000000

2299999999

YES, ZP clearing
document from SAP

YES

KA

KR01

D - Expense
C - Vendor

Any Vendor or Expense

Account

ZJ

GAAP Reversal

Commonwealth-wide

Used for beginning of year mass reversal of accrual and

F.80
deferral journal entries upon carryforward of GL balances to
new fiscal year.

01

0100000000

0199999999

NO

YES, Some
statistical

ZJ

KR01

Reversal of ZG and
ZH documents

Balance Sheet and

GAAP Balance Sheet,
Income and Expense
and GAAP Income and
Expense Accounts and
Commitment Items

ZK

Vendor Payment Advancement

Account Reversal

Accounts Payable

Reversal document type for KZ (Advancment Account

Payment).

FBRA & FCH8

17

1700000000

1799999999

NO

YES

ZK

ZA01

ZL

FI-CO Reconciliation Ledger

Transaction

Cost Allocation &

Commonwealth Wide

To identify all reconciliation ledger transactions, which will

aid in error correction.

KALC

01

0100000000

0199999999

NO

NO

AB

KR01

Advancement GL
ending in "4" and any
Vendor
Balance Sheet and
Expense Accounts

ZN

Vendor Invoice Offset

Grants

Used to record debit offset entry for subrecipient payments FB60

posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB60
transaction mirrors the FB65 payment transaction made
using doc type KH and is only used to execute F-44
clearing transaction.

17

1700000000

1799999999

NO

YES

ZN

KR01

D - Adv Acct
Clearing Account
C - Vendor
D/C - Expense
D/C - FICO Recon
Ledger
D - Expense
C - Vendor

5/7/2012

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SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

ZO

Payroll Default Cost Center Correction Payroll

& Leave Payout EA

ZP

Payment Posting

ZQ

Interface from FMIS and daily clearing General Ledger / GM

of non-SAP payables account

Accounts Payable

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC
NUMBER
RANGE

DOCUMENT
RANGE FROM

DOCUMENT
RANGE TO

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?

REAL FM
POSTING YES /
NO

REVERSING DOC
TYPE

AUTH
GROUP

GL ACCT CODE ITEM

CAT (CONFIG)

Used for journal entries that will manually correct payroll

posting made to the payroll default cost center and fund.
These corrections will be an expense to expense posting.
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
Vendor Payment documents for posting using automated
payment program.

FB50

78

7800000000

7899999999

YES, this document

YES
from SAP if 1st 7 pos.
of Fund are different

ZO

KR01

D - Expense
C - Expense

F110

20

2000000000

2099999999

YES, this document

from SAP

YES

PZ

KR01

D - Vendor
Any Vendor and
C - Invoices Payable Invoices Payable.

Interface from FIMS to SAP, primarily to reallocate Payroll

charges. Also used to post the clearing of non-SAP
payables on a daily basis

FB50

99

9900000000

9999999999

ZQ

KR01

D/C - various

ZR

KR01

D/C - Exp/Rev
D/C - Cash or NonSAP Invoices
Payable
D - Equity (Enc. by
Value type)
C - Equity (Res. for
Encumbrances)

AB

KR01

D - Exp / Purchase
of Investments
C - Treas/Non-SAP
Clearing

D - Expense or
Purchase of
Investments
C - 1190100

ZU

KR01

D/C- HR Doc Split

Clear
D - Liability
C - Vendor
D - Expense
D - HR Doc Split
Clear
C - Liability
C - Payroll Cash
Clearing
D - Payroll Payable
C - Pyrl Emp Payble
Auto
-----------------D - Pyrl Emp Payble
Auto
C - Cash-Pyrl Bank
Clrng

D & C- HR Doc Split

Clear (1190030)
D - Liability (21*)
C - Vendor
D - Expense (61*)
D & C - HR Doc Split
Clear (1190010)
C - Liability (21*)
C - Payroll Cash
Clearing (2100150)
D - Payroll Payable
(2100150)
C - Pyrl Emp Payble
Auto (2100153)
D - Pyrl Emp Payble
Auto (2100153)
C - Cash-Pyrl Bank
Clrng (1000002)

ZR

Commitment Posting to FI

Commonwealth-wide

Program to post FM Commitments to FI at month-end for FB50

financial statements generated from SPL. Commitments in
FI are adjusted for expenditure recognition differences
between FM and FI with this program.

01

0100000000

0199999999

YES, Reference
YES
document from legacy
system or original
Payroll doc
No
NO

ZT

Non-SAP Agency

General Ledger

Treasury interfaces to record payments for out-of-scope

agencies

01

0100000000

0199999999

NO

ZU

Treasury Investment Upload

Commonwealth-wide

01

0100000000

0199999999

NO

ZW

PR Posting 3rd Party

AP / Payroll

Used for year-end upload of Treasury Investment

ZFTR - auto program
information to include in the Commonwealth's CAFR.
Reports balances, difference between cost and fair market
value, and accrued interest.
3rd Party Liability Payments.
Payroll posting PC00_M10_CALC

24

2400000000

2499999999

YES, ZP clearing
document from SAP

YES

ZW

KR01

ZX

Payroll Posting

Payroll

This entry is to record payroll expenses and payroll

liabilities as a result of the payroll run. For example:
Salaries, Medicare, Social Security, etc.

25

2500000000

2599999999

YES, Reference
document relates to
many DSNs, RTs,
REs, and AMs from
SAP

YES

ZX

KR01

ZY

Payroll Cash Clearing

Bank Clearing

The Payroll Posting (ZX) does not post directly to the cash Bank Clearing posting account, instead, a payroll cash clearing account is used.
ZF_PAYROLL_BANK_
This entry (ZY) is to clear the payroll cash clearing account CLEARING
and post to the cash account.

26

2600000000

2699999999

NO

NO

ZY

KR01

5/7/2012

DEBIT / CREDIT
ENTRIES

FB50 or BAPI interface

Payroll posting PC00_M10_CALC

YES

D - Expense
C - Expense

D/C - 1000000 or
2100200
Balance Sheet and
Cash Accounts

2:42 PM
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