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IT 118 Database Software Application: Alice B. Valiente Instructor-1

A database is a collection of data stored in a computer system that allows users to enter, access, and analyze data quickly and easily. While Excel is good for organizing numbers, Access is better for non-numerical data like names and descriptions. A relational database organizes data into formally-described tables that can be accessed and reassembled in many different ways. The main components of a database are tables to define and enter data, queries to search and compile data, forms for entering and viewing records, and reports to present data in print. Databases can be used for personal, small business, departmental, and corporate applications.

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Alma Borromeo Valiente
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39 views

IT 118 Database Software Application: Alice B. Valiente Instructor-1

A database is a collection of data stored in a computer system that allows users to enter, access, and analyze data quickly and easily. While Excel is good for organizing numbers, Access is better for non-numerical data like names and descriptions. A relational database organizes data into formally-described tables that can be accessed and reassembled in many different ways. The main components of a database are tables to define and enter data, queries to search and compile data, forms for entering and viewing records, and reports to present data in print. Databases can be used for personal, small business, departmental, and corporate applications.

Uploaded by

Alma Borromeo Valiente
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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IT 118

Database Software
Application

Alice B. Valiente
Instructor-1

What is
Database?
Adatabaseis a collection of data
that is stored in a computer system.
Databases
allow
their
users
toenter,access,
andanalyzetheir
data quickly and easily.

Example:
Database of patient information at
a doctors office.

Why use a
database?
If a database is essentially a
collection of lists stored in tables and
you can build tables in Excel, why do
you need a real database in the first
place? While Excel is great at storing
and organizing numbers, Access is far
stronger at handling non-numerical
data, like names and descriptions. Nonnumerical data plays a significant role
in almost any database, and it's

Relational
Database
A relational database is a collection
of data items organized as a set of
formally-described tables from which
data can be accessed or reassembled
in many different ways without having
to reorganize the database tables.

Example

Database
Component
Tables:tables are where the actual
data is defined and entered. Tables
consist of records (rows) and fields
(columns)
Queries:queries
are
basically
questions about the data in a
database.
A
query
consists
of
specifications indicating which fields,
records, and summaries you want to
see from a database. Queries allow you

Database
Component cont..
Forms: forms are designed to ease
the data entry process. For example,
you can create a data entry form that
looks exactly like a paper form . People
generally prefer to enter data into a
well-designed form, rather than a
table.
Reports:when you want to print
records from your database, design a
report. Access even has a wizard to

Tables
You might already know that tables
are
organized
into
verticalcolumnsand horizontalrows.

Tables
Afieldis more than just a column; its
a way of organizing information by
thetypeof data it is.

Forms
Formsare
forentering,modifying,
andviewingrecords.

used

Queries
Queries are a way ofsearchingfor
andcompilingdata from one or more
tables.

Reports
Reportsoffer
you
the
topresentyour datain print.

ability

Putting it all together

What types of
things can do with
Personal applications
Microsoft
access?

Small-business applications
Departmental applications
Corporation-wide applications
Front-end applications for enterprise
wide client/server databases
Web applications
Access as a development platform for
personal applications

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