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Activity 9

The document discusses several key aspects of project management. It outlines two strategies for keeping clients informed: educating them from the beginning and including them on project teams. It also discusses defining the scope, sequencing activities, estimating resources and durations, and developing schedules to ensure proper time management. Finally, it lists the six steps to evaluating a project: post-project review, business benefits review, recommendations, contractor review, collecting records, and archiving records.

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63 views2 pages

Activity 9

The document discusses several key aspects of project management. It outlines two strategies for keeping clients informed: educating them from the beginning and including them on project teams. It also discusses defining the scope, sequencing activities, estimating resources and durations, and developing schedules to ensure proper time management. Finally, it lists the six steps to evaluating a project: post-project review, business benefits review, recommendations, contractor review, collecting records, and archiving records.

Uploaded by

api-299006363
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Activity 9: Project Management

1. Two key strategies that allow for the client to have an understanding of the PM process
are;
Educating the Client from the Beginning: this involves including and explaining
to the customer what is going on as they may not be experienced in what goes on in
the task, thus they may become frustrated as the task proceeds and the project
manager focuses more on completing goals rather than holding the same meetings
with the customer as there was in the planning phase.
Including the Client on Selected Project Teams: doing this involves having the
customer on the evaluating team when the meetings that evaluate the task occur.
Here they can also see the problems that the project teams had to face and the
reasons why something turned out like it did. This allows the customer feel involved
in his or her investment.
2.
a.
Level 1 - why is the task being undertaken: to keep employees time sheets up
to date
Level 2 - what will users be able to do with the
product: they will be able to check their time sheets Level 3 - what will
developers need to build: they will need
to create a mobile app that allows
employees to check their time sheets
b. Start with defining the scope of the
project, create an app that helps
employees check their time sheets. Then
design models, and select the best ones to actually build but not yet. Identify any
defects that the models have and fix them before they are made. Use the models
to communicate with the targeted group creating simple designs not focused of
specifics. Develop and build the product.
3. Step 1 - identify tasks: I need to create an app, design it, get approval, build it and
style sheets.
Step 2 analyse/delegate tasks: look at the tasks in greater detail, so what the
colour scheme, what logos, how will it function, trials, get other people to review it is it
good or bad, what can improve
Step 3 double check with SCHEMES: space, crash, helpers/people, equipment,
materials, expertise, systems.
4. There are 6 steps that a project manager can follow to ensure the time management of
a task. These include;
1. Defining Activities: In a task the level of urgency and importance of individual
tasks can be defined as either high level or low level. This helps the project manager
to break down the high level tasks into smaller ones to ensure that the task can be
completed fully.
2. Sequencing Activities: This involves the sequence that tasks need to be
completed to ensure that the task can be completed. E.g. if a house is being built
then the walls need to be done first before the roof.
3. Resource Estimating for Activities: This involves making sure that the allocated
resources is enough to complete the task and that they will arrive on the correct
date and time so that the project team can use them. This can also include having a
backup plan just in case the supplier doesnt have enough of the requested
materials to supply to the team.
4. Duration and Effort Estimation: This step estimates roughly the amount of time
each task will take in order to make an end date or a time when the next phase to
start to be executed. This can often be hard and sometimes there is many things
that will affect the time that some things can be done including weather and the

amount of personal that the team has. The project manager must be able to
account for this in the phase time.
5. Development of the Schedule: In order to create an accurate schedule, a few
parameters from the previous steps are required. Activity sequence, duration of
each activity and the resource requirements/allocation for each activity are the most
important factors. This step normal involves creating a Gantt chart which maps out
all of the phases and steps visually for the project manager.
6. Schedule Control: No project in the practical world can be executed without
changes to the original schedule. Therefore, it is essential for you to update your
project schedule with ongoing changes.
5. Resources include; people, equipment, facilities, funding, etc. Resources are anything
that allows or helps in the completion of a task.
6. When evaluating a project you need to include 6 steps. These include;
1. Post project review: this includes a review of the project outcomes against its
objectives. This normally happens as soon as the project is handed over.
2. Business benefits review: a review of the project outcomes in relation to the
projects return. This should take place about 6 months to a year after the
completion of the task.
3. Recommendations for future tasks: often the necessity to adhere to budget
or time constraints has meant that sections of the project have been identified
for delivery at a later date. This is normally negotiated with the buyer.
4. Review of the contractors performance: this can from the post project
review and can help for future tasks.
5. Collection and collation of project records
6. Archiving of project records: this is done to a central data base and will be
used for future references.

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