SAP - FI NOTES Mr. Ch. Sanjeev [email protected] Tel: 9440558185 INDEX - CUSTOMIZING YY VY YY VY YY YY Y YY YY YY yy How to Start the Server Define Company Define Company Code Assign Company Code to Company Define Business Area Define Chart Of Accounts Assign Company Code to Chart Of Accounts Define Account Group Define Retained Earning Account Define Fiscal Year Variant Assign Company Code to Fiscal Year Variant Posting Periods Assign Variants to Company Code Open & Close Posting Period Defuie Document Type & Number Ranges Define Tolerance Groups Define Tolerance Groups for Employees Define Field Status Groups Enter Global Parameters Assign Field Status Variant to Company Code Or Vice Versa. How To Create a Session Define Consolidated Business Area Assign Business Area to Consolidating Business Area M ncial Management Area ‘Assign Company Code to Fm AreaTRANSACTION CODES CUSTOMIZING 1 | OXO2__ | Define Company 2 Define Company Code 3 Assign Company Code to Company 4 | 0X03 _ | Define Business Area 5 OBY7 Define Chart Of Accounts 6 | _OB62__| Assign Company Code to Chart Of Accounts 7 OBD4 Define Account Group 8_|__OBS3__| Define Retained Eaming Account 9 OB29 Define Fiscal Year Variant 10 |__OR37_| Assign Company Code to Fiscal Year Variant ny OBBO. Posting Periods 12 OBBP Assign Variants to Company Code 13 | _OB52__ | Open & Close Posting Period 14 FBNI Define Document Type & Number Ranges 15 OBAO Define Tolerance Groups for GL Accounts 16 | _OBA4 _ | Define Tolerance Groups for Employees 17. OBC4 Define Field Status Groups 18 OBY6 Enter Global Parameters 19 |__OBCS _| Assign Field Status Variant to Company Code Or Vice Versa. 20 Define Consolidated Business Area 21 Assign Business Area to Consolidating Business Area 22 Maintain Financial Management Area 3B Assign Company Code to Fm AreaHOW TO START THE SERVER Double Click on SAP R/3 Management Console Go to action on menu bar Select Start Server will be in grey and it tums to yellow and to green color Then expand the tree Double click on the WP Table We will find the status of the parameters in run mode. Wait till they turn to wait mode. Click refresh to come to wait mode quickly. Then minimize the screen. Then double click the SAP Logon In logon client is 800 (always work on this) Give User Name and Password. For closing SAP click stop in the same way where we found start. DEFINE COMPANY — 0X02 Path: SPRO>IMG>Select Enterprise Structure > Definition>Financial Accounting > Define Company Go to New Entries Fill in All Columns Only Alpha is Allowed INDIA is define as IN English as EN Currency INR Save Server Types 1.Development Server 2.Quality Server 3.Production Server DEFINE COMPANY CODE ~? 00” Path: SPRO>IMG>Enterprise Structure>Definition>Financial Accounting> Edit, Copy, Delete. Check Company Code Double click on Edit, Copy, Delete, Check Company Code Go to New Entries Use only Numeric] 111 Fill in All IN Country INR Currency EN Language Save Note: The Edit Address Screen has to be created in all three servers. Company Global Industries Ltd. Search GIS (Always) Short name of the company name Continue Save Time zone not requiredASSIGN COMPANY CODE TO COMPANY OXO2- Path: SPRO>IMG>Enterprise Structure>Assignment>Financial Accounting> Assign Company code to Company Go to Position Give 1111 Itison the top Give GIL Save DEFINE BUSINESS AREA (EXAMPLE BRANCH ACCOUNTS) oxo Path: SPRO> IMG>Enterprise Structure >Definition>Financial Accounting > Define Business Area Go to New Entries GILD Delhi Business Area Save We can add any number of business areas. No need of Assigning company code to business area. DEFINE CHART OF ACCOUNTS (THIS IS THE LIST OF GL ACCOUNTS) ocd Edit Chart of Chart of Account List Path: SPRO>IMG>Financial Accounting>GL Accounting > GL Accounts Master Records>Preparation>Edit Chart of Accounts List Go to New Entries Give Chart of Accounts! 111 GIL Description English Maint. Language 6 SIX Digit length of account number Note: In SAP max length of GL account number is 10 ASSIGN COMPANY CODE TO CHART OF ACCOUNTS 7 086 Path: SPRO>IMG>Financial Accounting>GL accounting> GL accounts> Master records >Preparations>Assign Company Code to Chart of Accounts Give 1111 Save DEFINE ACCOUNT GRouP —> OGD Path: SPRO>IMG> Financial Accounting>GL Accounting> GL Accounts> Master Records>Preparations>Define Account Group Go t> New Entries 1111 Chart of Accounts 1112 SHCP (Share Capital) Use 1 Series 100001 to 100099 1111 RSPO (Reserves and Surplus) Give 100100 to 100199 Current Assets CUAS 200000 to 200099 SaveNote: GL accounts are to be created in all 3 Servers. Give as many as GL Accounts in Real Time Scenario. DEFINE RETAINED EARNING ACCOUNT O@53 Path: SPRO>IMG>Financial Accounting>GL Accounting > GL Accounts Master Records>Preparations>Define Retained Earnings Account (Retained earning means Net Profit or Loss) Give chart of Accounts 111] J Note: System defined P&L Statement is *x” 100100 give from Reserves & Surplus Group Save System gives a Message in yellow a/c 100100 not created in chart of accounts 1111 Then J Save DEFINE FISCAL YEAR VARIANT-? 08 Maintain Fiscal Year Variant Note: System defined fiscal year variance K1 K2 K3 K4 are meant for calendar year. V3 is meant from APR to MAR. V6 is meant for JUL to JUN and V9 is meant for OCT to SEP. 12 Regular plus (V3) and 4 extra (V6) for finalizing accounts. Path: SPRO>IMG>Financial Accounting>Financial Accounting Global-setting>Fiscal Year>Maintain Fiscal Year Variant Select V3 Double click on periods Interview Question: Year shift. -1 : as B/s is for 2004 and as we are taking 2005 also we are giving like that. Go to new entries Month [LD | Period | Year Shift 1 31 10 -l 2 28 in zl 3 31 12 -l 4 30 1 0 5 31 2 0 6 30 3 0 7 31 4 0 8 31 5 0 9 30. 6 0 10 31 7 0 ul 30 8 0 12 31 9 0 Double click on period text Go to new Entries Lanesage EN Period 1 (posting period) Txt 4 Text April Like wise create for 12 monthsNote: Short Fiscal year is used when the Fiscal Year is less than 12 months (in case of new company) ASSIGN COMPANY CODE TO FISCAL YEAR VARIANT ~ 0837 Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>Fiscal Year>Assign company code to Fiscal Year Variant Give V3 for our Company name (GIL) Save POSTING PERIODS ~ O@RO Define variants for open posting periods Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>Document Posting Periods>Define Variants for Open Posting Periods New Entries Variant 1111 Name Posting périod variant for GIL Save ASSIGN VARIANTS TO COMPANY CODE —> 0&GP Path: SPRO>IMG> Financial Accounting>Financial Accounting Global settings> Document posting period>Assign variants to company code Give variant’ 1111 Save OPEN & CLOSE POSTING PERIOD > OSS Path: SPRO>IMG> Financial Accounting>Financial Accounting Global settings> Document>Posting Period>Open and Close Posting Periods Go to New Entries Give variant 1111 F4 Library Icon ‘FA and click + variant A Assets. D Customers K Vendors M Materials Ss Vv Note: Keep Blank From account to To account From period 1 Year 2004 period i2 Year 20u4 From period 13 Year 2004 to period 16 Year 2004 Only in 13th month JEs can be passed. Save In real time period is open for 1 month. Ito 1,2 to 2ete., FoNy DEFINE DOCUMENT TYPE & NUMBER RANGES ~7 Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings> Documents Document Header Define document types Note: __Document type SA - GL accounts DR - Customer InvoiceDZ - Customer Payment KR - Vendor Invoice KZ - Vendor Payment AA - Asset Posting AF - _ Depreciation Posting Select SA Select details icon Number Range 01 (system given) Click on number range info Give company code 1111 Select Change Intervals Select Insert Intervals Type 01 Year 2004 From number 1 to number 10000 Note: If you activate external check box we have to give numbers manually for documents postings. Insert or J Current number shows what all posted Save Note: These number ranges are to be created in 3 servers. These cannot be transported. DEFINE TOLERANCE GROUPS —> O8 Pro (Tolerance Group is meant for restricting Exp. Credit Limit for Debtors) Path: SPRO>IMG> Financial Accounting> GL Accounts> Business Transactions> Open item clearing> clearing differences> define tolerance groups for GL ales Go to new entries Company Code 1111 Keep Tolerance Group Blank Name of the tolerance group is GIL (Global Industries Ltd) Note: Until and unless tolerance groups are defined system is not going to accept any posting. For tolerance group table is 3043G_ Save DEFINE T.jLERANCE GROUPS FOR EMPLOYEES (END USERS) —2 OS R 4 Path SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions> Open item clearing> clearing differences> define tolerance groups for employees Go to New Entries Company Code 1111 Keep Tolerance Group Blank Amount per document : system accepts 13 digits. So give all 9s max. ‘Amount for open item a/c It will accept 11 digits. So give all 9s. Note: Open item means pending balances _ Ex: Cash Discount per line item is 3%) Save8 DEFINE FIELD STATUS GROUPS 3 O&°* Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings> Document> Line Item> Controls> Maintain Field Status Variant Select 0001 Select Select copy as Icon on F6 Change 0001 Change FSIV to 1111 Field status name asGIL J System messages whether to copy all. Say copy all System says it copies 41 parameters. (They are 41 parameters in toto) Save ML Double click on Field Status Groups It displays 41 field status groups Double click on G001 Double click on General data Make text as Req. Entry Save Double click on G00] Double click on additional account assignmerit” Make Business Area as required entry Save Double click on GOOS Double click on General Data Make text as Req. Entry Go back using Green Arrow. Double click on additional a/cs assignments Make Business Area as Req. Entry Save ENTER GLOBAL PARAMETERS ~7 O8N6 Path: +SPRO> IMG> Financial Accounting> Financial Accounting Global settings> Company Code> Enter Global Parameters Select our company code 1111 Go to details Icon or F2 Click on Field Status Variant It is showing blank as we have not assigned the company code. Keep the item as it is. Select Business Area for Financial Statements Select propose Fiscal Year Select Negative Postings allowed Select cash management activated SaveASSIGN FIELD STATUS VARIANT TO COMPANY CODE OR VICE VERSA. > 0G ew Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings> Document Line Item> Controls> Assign Company Code to Field Status Variant Click on 1111 In the field status variant column give 1111 Save Go back to old screen Field status variant is populated. HOW TO CREATE A SESSION On top system ~ select (pull down menu) create session or click on create new session icon. If we want the present screen to remain and go to new session give /O and transaction code. If we don’t want to retail the present screen and want to go to SPRO screen the use /NSPRO Note: You can operate six sessions at a time. DEFINE CONSOLIDATED BUSINESS AREA —> +S Path SPRO> IMG> Enterprise Structure> Definition> Financial Accounting> Maintain consolidation Business Area Go to new entries Give any thing or give 1111 for consolidated business area Description as consolidation of business area Save ASSIGN BUSINESS AREA TO CONSOLIDATING BUSINESS AREA2©° “* Path:SPRO> IMG> Enterprise Structure> Assignment> Financial Accounting> Assign Business Area to Consolidating business area. Give GLIC for 1111 1111 for GILD Save MAINTAIN FINANCIAL MANAGEMENT AREA— 08 5 Path _ SPRO> IMG> Enterprise Structure> Definitions> Financial Accounting> Maintain Financial Management Area Go to new entries Give 1111 in Fin Area FM area text give FM area for GIL Currency INR Save10 ASSIGN COMPANY CODE TO FM AREA > OOS Path —SPRO> IMG> Enterprise Structure> Assignment > Financial Accounting> Assign company code to FM Area Select our company code 1111 type 1111 for FM Area Text GIL Save This ends with the primary steps for customization. After this only all other modules MM, SD etc., will work.GL MASTER INDEX Creation of GL Master Posting of a Transaction How to View the Document How to View the GL Balances GL Master Change How to Block GL A/C How to Unblock GL A/C Parking Document How to Complete or Delete Parked Document Held Document How to Complete / Delete Held Document How to Unlock the Locked Screen Assigning Tax Procedures to our Country Assign Country to Calculation Procedure Recurring Document > Define Number Ranges > \Creation of Recurring Document > aPosting of a Recurring Document to Batch > How to Process the Batch > Ceeation of Sample Document. rs Define Number Ranges Creation of Sample Document“ Posting of a Document by taking Sample Document as Reference Display of Sample Document Reversal Individual Reversal Mass Reversal Accrued / Deferral Document How to Create a Reversal Reason Code GL Master Record Change Foreign Currency Postings. Define Translation Ratios for Currency Transaction Enter Exchange Rates Posuny of a Transaction with Giving Rate Assigning Exchange Rate Type to the Document Posting without Giving Rate ARRAS SRR VYY YY YY YY YY yYTRANSACTION CODES GENERAL LEDGER 1 FSo0 Creation of GL Master 2 F-02 Posting of a Transaction 3 FBO3 How to View the Document 4 FSI0ON How to View the GL Balances 5 F-65 | Parking Document 6 FBVO How to Complete or Delete Parked Document 7 FRM Define Number Ranges 8 FBDI Creation of Recurring Document 9 Fl4 Posting of a Recurring Document to Batch 10 F-O1 Creation of Sample Document 1 F-02 __| Posting of a Document by taking Sample Document as Reference 12 FBM3 Display of Sample Document 13 FBO8 Individual Reversal 14 F.80 Mass Reversal 15 B07 __| Foreign Currency Postings. 16 OBBS Define Translation Ratios for Currency Transaction 17 OBO8 Enter Exchange Rates ~ C18 OBS7 Assigning Exchange Rate Type to the DocumentCREATION OF GL MASTER This is one of the Important Roles of FICO Consultant. In the real time we will have more than 900 GL Accounts. Note: GL a/cs are to be created in all 3 servers. Transaction Code FS00 Path: SAP Entry Access (Main Menu)>Accounting>Financial Accounting>General Ledger>Master Records>Individual Processing>Centrally (If we give Transaction code in command field we will get required field) ‘Give Company Code Go to new session Go to System on Menu Bar Create a New Session Go to OBD4 (use transaction code) We have created Current Asset, Share Capital etc., earlier. Go to GL a/c on Menu Bar Select Create Give a/c Group Share Capital Select B/S item Once given con not be changed. Short test Equity Share Capital Long Text Equity Share Capital a/c Go to Control Data Tab Give Currency INR Select only balances in local currency Select Line Item Display Sort Key give 001 or 002 or 003 (in general) we gave 002 Select Create Bank Interest Tab Give Field Status Group as G001 Save Give F4 to view the a/cs created GL we No.100002 Go to With Template (to copy the 100001) Give a/c No.10060i Company Code 1111 1 Change the description to Preference Share Capital (all other things will be populated as it is copied) Save GL a/e No.100100 Click create Icon Give a/c Group Reserves & Surplus Give Short Text and Long Text Select Control Data Currency INR Only Balances in Local CurrencyLine Item Display Sort Key GO01 Go to Bank/Interest/Create Tab Filed Status Group is GO0S Save Create a/c No.200005 a/c Group Current Assets B/S ales, Short Text SBI, Give Long Text Control Data Give INR Only Bal in local currency Line item display Sort Key 002 Click on Bank Interest Field Status Group G000S Relevant to Cash Flow Save POSTING OF A TRANSACTION Path: Accounting>Financial Accounting> General Ledger> Document Entry>General Posting Transaction code is F-02 (Transaction codes are defined by SAP. We have 70826 Transaction Codes) Give Document Date F4+F2 for Current Date Document Type is SA Company Code 1111 System will pickup posting data, we can change also. Period not given. System picksup automatically. Note: Posting Key 40 is GL Debit and 50 is GL Credit Press F4 Click Right tick Doubie Ciick Go to OB52 Posting Period as it gave message and we have opened 8. Sa Sa Give amount 2500000 Business Area GILC Value Date F4 F2 ‘Text Equity Share Capital received Give Posting Key 50 ¢ Equity Share Capital a/c a Give * in amount column —_ System will copy what we gave earlier. Business Area GLIC In text column give +15 Note: Before posting the document check up whether the entry is passed correctly or not. We have to simulate the document. To simulate the document go to Menu Bar and click Simulate. Save HOW TO VIEW THE DOCUMENT Transaction Code is FB03 Path: Accounting>Financial Accounting> General Ledger>Document>Display ‘Click Document List to know the documents available. Give Company Code Give Fiscal Year 2004 Give Document Type SA Execute Give Document No.1 and .J to view the document entered. HOW TO VIEW THE GL BALANCES Transaction Code is FS10N Path: Accounting > Financial Accounting> General Ledger>Account Display Balances Give GL a/c No.100001 Give Company Code Give Fiscal Year Execute Give 200005 to view Bank a/c GL MASTER CHANGE Note: We c:... change only description. We cannot change Group, GL a/c No. Company Code. Go to FS00 Screen Click Change Button or GL a/c and Change (pull down menu) Save HOW TO BLOCK GL A/C Go to FS00 Give GL a/c number, which we want to biock Go to GL a/c on Menu Bar Select Block Select Blocked for Posting Save HOW TO UNBLOCK GL A/C Go to FS00 Give ac no. which is to be unblocked Go to GL a/e on Menu Bar Select Block Deselect the blocked for posting SavePARKING DOCUMENT Path: Accounting> Financial Accounting> General Ledger> Document Entry> General Document Parking Transaction Code is F-65 (This is generated but not taken into GL a/cs. It is kept aside) Give document date F4 F2 Document Type SA Give Company Code Currency INR Posting Key 40 Debit Bank A/c Give Amount Give Business Area GLIC Type Text Parking of a Document Credit 50. * Value Date Text + Go to document on Menu Bar Select Park Document It says Document 2 1111 Parked. We can check the balances. It will not effect the balances. HOW TO COMPLETE OR DELETE PARKED DOCUMENT Path: Accountine> Financia Accounting> General Ledger> Document Parked Documents> Post/Deiete Transaction Coc. FBVO Click Company Code 1111 Give Fiscal Year 2004 Note: To know the documents available go to document list. Click Document List. Giv: Company Code Give Fiscal Year Click Execute Give Document No. «! Go to Document on Menu Bar. We can Delete or Complete. Give Value Date Business Area 1111 Gives a message preliminary document is posted. HELD DOCUMENT Note: Held document is for a Shorter period a day and this is done when things are not sure about the transaction. Go to F-02 (GL Posting) Give Document Date. Give GL a/c No.200005Give amount Give Business Area GILC Vaiue Date and text also fill in. Go to Document on Menu Bar and lick hold. Ifit is giving any error then, Note: Go to Transaction Code SE38 and Enter. Give Programes RFTMPBLU Execute Select No Termination for Read Error. Execute Save. Go to Document Select Hold. System asks for Temporary Document No. Give G1 Select Hold Document Messages that Document G1 was held HOW TO COMPLETE / DELETE HELD DOCUMENT Go to F-02 (GL a/c Posting). Give Document Date Select Hold Document Give Number G1 Click Delete It prompts Say Yes. Note: The difference between Indian Company and Foreign Companies is-GAAP. USGAAP, UKGAAP. Only difference is in depreciation. They taken positive figure but we don't. HOW TO UNLOCK THE LOCKED SCREEN Go to Transaction Code SM12 in commercial field Click List Go to lock Entry Delete ASSIGNING TAX PROCEDURES TO OUR COUNTRY Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales/Purchases> Basic Settings> Check Calculation Procedure Double Click on Define Procedures Go to New Entries Give ¢\XINJ ( Tax Indian Jurisdiction) Description Sales Tax India Save ASSIGN COUNTRY TO CALCULATION PROCEDURE Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Tax on Sales’Purchases> Basic Settings> Assign Country to Calculation Procedure Go to position Give Country IN Give TAXINI in ProcedureRECURRING DOCUMENT Note: Amount andhate s fixed for the payment Ex: Leave Expenses, HP Installments, Rent, Interest. Steps: 1) Define Number Ranges 2)Create Recurring Document 3)Posting of Recurring document to Batch 4) Processing of a Batch 5) (Creation of GL a/cs] 6) How to view Recurring Document Note: System defined Number range for Recurring Document is x1. DEFINE NUMBER RANGES Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Document> Document Number Ranges> Define Document Number Ranges. Transaction Code is FBN1. Give Company code 1111 Select Change Intervals Go to Insert Intervals Give Number Range x1 From No.11001 To No.12000 Year 2004 J Sav. CREATION OF RECURRING DOCUMENT TC Code FBD1 Path: Accounting> Financial Accounting> General Ledger> Document Entry> Reference Documents> Recurring Entry Document First Run on 01.04.2004 Last Run 31.03.2005 Interval in month — 01_—_(i.e, Monthly) Run Date 01 to 31 (But it displays 01 only) Ducumen Type SA Posting Key 40 Ale No.100111 Bank J Give Amount Business Area GILC Please pass JE Expenses DR Expenses Payable CR Pass this in GL and do this. Give Text Give Posting Key 50 Give Account 1 * for amount Business Area GILC Give + in Text Column19 POSTING OF A RECURRING DOCUMENT TO BATCH Transaction Code is F.14 Path: Accounting> Financial Accounting> General Ledger> Periodic Processing> Recurring Entries> Execute Give Company Code 1111 Document No.1100i Fiscal Year 2004 Document Type SA Settlement Period 01.04.2004 Click Execute System gives a message Session SAPF120 was created Save HOW TO PROCESS THE BATCH Go to system on Menu Bar Select Services Select Batch Input Select Sessions Select SAPF120 Session Select Process Select Display errors only Check FSION for verifying the ledger balances Give GL a/c No.100000 Give Company Code Give Fiscal Year Execute CREATION OF SAMPLE DOCUMENT Itis a Template Steps: 1) Define Number Ranges 2) Creation of Sample Documents 3) Posting of a Entry by taking Sample Document as reference 4) Display of Sample Document 5) [Creation of GL Accounts} DEFINE NUMBER RANGES Note: System defined Number Range for Sample Document is x2 Go to Transaction Code FBN1 (Number Ranges) Give Company Code 1111 Select Change Intervals Select Insert Intervals Give x2 Fiscal Year 2004 Give Number Range Interval 12001 to 13000 Save20 CREATION OF SAMPLE DOCUMENT Transaction Code is F-O1 Path: Accounting> Financial Accounting> General Ledger> Document Entry> Reference Documents> Sample Document Give Document Date Give Posting Key 40 Give Salariesa/e Give Amount Give Business Area GILC Give Text Salaries for the month Posting Key 50 Give Salaries Payable a/c J * for Amount + in Text Column Save POSTING OF A DOCUMENT BY TAKING SAMPLE DOCUMENT AS REFERENCE Go ww F-02 (Give in command field) Give Document Date Go to Document on Menu Bar Select Post with Reference Give Document No.12001_ Itpicks up A/c No. DISPLAY OF SAMPLE DOCUMENT Transaction Code is FBM3 Path: Accounting> Financial Accounting> General Ledger>Document> Reference Documents> Sample Document > Display Give Company Code Give Fiscal Year Click on Document Give Company Code and Fiscal Year again Execute Double Click Number to view the Entry Note: How to change the Sample Document. Transaction Code is FBM2 To delete the Sample Document Transaction code is F.5721 REVERSAL 1) Individual Reversal 2) Mass Reversal 3) Accrual / Deferred Reversal 4) Reversal of Reversal Note: Reversal of Reversal is not possible in SAP INDIVIDUAL REVERSAL Transaction Code is FBO8 Path: Accounting> Financial Accounting> General Ledger> Document> Reverse> Individual Reversal Give Document No.10001 Give Company Code Give Fiscal Year Give Reversal Reason 01 To view the document to be reversed select display before reversal Give Document No Save MASS REVERSAL (In real time scenario this is not allowed to the end users) Transaction Code is F.80 Path: Accounting> Financial Accounting> General Ledger> Document> Reverse> Mass Reversal Give Document No.10001 Give Company Code Give Fiscal Year Note: While we are going for Mass Reversal Document Nos. should be in Sequential Order. Document Type is SA (Document Type for the GL Accounts) Select Test Run Execute We can see what we have reversed. Remove the Test Rui Execute ACCRUED / DEFERRAL DOCUMENT Path: Accounting> Financial Accounting> General Ledger> Periodic Processing> Closing> Valuate> Enter Accrued / Deferral Document TC Code is FBS1 It means Income / expenditure pertaining to particular period should be accounted for in the same period. As we have monthly B/S we pass o/s expenses every month and should reverse next month. But in SAP it makes reversal entries automatically. Prepaid is to be passed thru JE. Give Document Date F4 F2 Document Type SA Company Code 111122 Give Currency INR Reversal Reason 01 (In current month) Reversal Date Actual Payment / Receipt Date Posting Key 40 for Debit Give Salaries a/c Debit Give amount Give Business Area GILC Give Text Salaries for the month Posting Key 50 for Credit Give Salaries Payable a/c J * for amount Business Area GILC + for Text Save HOW TO CREATE A REVERSAL REASON CODE Path: SPRO> IMG> Financial Accounting> General Ledger Accounting> Business Transactions> Adjustment Posting / Reversal> Define Reasons for Reversal Go to New Entries Take next number 08 Reason Code Wrong Entry for text Select Negative Posting GL MASTER RECORD CHANGE Note: We can not change GL a/c. Company Code and Account. FOREIGN CURRENCY POSTINGS. System defined Bank Buying Variant is G and System defined Bank Selling Variant is B for average the variant is M For paying Vendors/Customers average is used G for exports i.e, Buying and B is for imports ie., for Selling Steps: 1) Check exchange raie iypes. Transaction Code is OB07 Path: SPRO> General Settings> Currencies> Check Exchange Rate Types> Go to New Entries> Give Exrt type G Usage Bank Buying for B Usage Bank Selling For M Usage Average Save23 DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSACTION Transaction Code is OBBS Path SPRO> IMG> General Settings> Currencies> Define Translation Ratios for Currency Translation Say Yes for the message Go to New entries. Give exchange rate type G from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 B from INR to USD valid from 01.04.04 Ratio from | to Ratio | M from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 Again give G from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1 B from USD to INR valid from 01.04.04 Ratio from 1 to Ratio | M from USD to INR valid from 01.04.04 Ratio from | to Ratio 1 Save ENTER EXCHANGE RATES Transaction Code is OB08 Path: SPRO> IMG> General Settings> Currencies> Enter Exchange Rates Go to new Entries Give Exchange Rate G Date 01.04.04 From INR to USD 45 Direct Quotation Give Exchange Rate B, Date 01.04.04 From INR to USD, 43 Director Quotation Give Exchange Rate M, Date 01.04.04 From INR to USD, 45 Director Quotation Again, Give Exchange Rate G, Date 01.04.04 From USD to INR, 45 Director Quotation Give Exchange Rate B, Date 01.04.04 From USD to INR, 43 Director Quotation Give Exchange Rate M, Date 01.04.04 From USD to INR, 45 Director Quotation Indirect Quotation is for Fraction or Percentage. It is better we give Direct Quotation always, in real time situation. POSTING OF A TRANSACTION WITH GIVING RATE Go to F-02 (posting) Give Date Give Company Code Currency USD Rate 48 Give Bank Account 1 Say Yes for message Give amount Business Area GILC Posting Key 50 amount 1000 USD 1 * for Amount24 ASSIGNING EXCHANGE RATE TYPE TO THE DOCUMENT Go to OBS (Document type and number Range) Default values can be give. B or G or M for a particular type of document. Even though we define here, we can give rate and it will take it. Save POSTING WITHOUT GIVING RATE TC Code is F-02. (GL a/c posting) Give Date Type SA Currency USD a/c SBI Posting Key 40 a 10000 USD Business Area GILC Text Post Key 50, a/c Share Capital Enter * for Amount Business Area GILC give + for text Amount in local currency is picked up (averagé)~ ~ Save.25 ACCOUNT PAYABLE INDEX VYVVV VV VV VV VY VV Creation of Account Groups Creation of Number Ranges for Vendor a/c Groups Assign Number Ranges to Vendor a/c Groups Define Tolerance Groups for Vendors Create Current Assets Creation of Vendor Master Record Define Number Ranges for Posting Invoice Posting How to View Party a/c How to make Payment Discount on Purchases Creation and Assigning Cash Discount (Income) Advance to Parties Creation Of GL Account Link Between Reconciliation Account and Special GL account Down Payment Entry Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account Clearing of Normal Item Statement of Account Request for Correspondence Maintain Statement26 TRANSACTION CODES ‘ACCOUNTS PAYABLE 1 OBD3__| Creation of Account Groups 2 | _XKNI__| Creation of Number Ranges for Vendor a/c Groups 3_| _OBAS _| Assign Number Ranges to Vendor a/c Groups 4 | OBA3 __| Define Tolerance Groups for Vendors 5 XKOL Creation of Vendor Master Record 6 FBNI __| Define Number Ranges for Posting 7 F-43 __| Invoice Posting 8 | FBLIN _ | Howto View Party alc 9 F-53 How to make Payment Cour gov} qwyner) 10 | OBXU___| Creation and Assigning Cash Discount (Income) i OBYR. Link Between Reconciliation Account and Special GL account 12 F-48___| Down Payment Entry 3B F-55 | Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account 14 F-44 | Clearing of Normal Item 15 [__OB78__| Statement of Account 16 |__FB12___| Request for Correspondence 17 F.64__ | Maintain Statement =27 ACCOUNT PAYABLE This is dealt by MM people usually. But we should now the flow of MM. One word in MM is MRP-Material Requirement Planning. Vendor Master need not be created in real time scenario. But, we should have knowledge. Steps: 1) Creation of a/c Groups Exp: a) Material suppliers b) Service Providers Material suppliers are called MM Vendors. Service Providers are called FI Vendors. 2) Creation of Number Ranges for a/c Groups 3) Assign Number Ranges to Vendor Account Groups. 4) Tolerance Groups for Vendors 5) [Creation of GL accounts] Create Inventory a/c and Sundry Creditors a/c minimum. 6) Creation of Vendor Master 7) Define Number Ranges for Vendor Postings 8) Posting of a Document or Purchase Invoice. CREATION OF ACCOUNT GROUPS TC Code is OBD3 Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Define a/c Groups with Screen Layout(Vendors). Go to New Entries Give GILM. Name MM Vendors for GIL Double Click on company code Data. Double Click on Accounts Management. Make Reconciliation a/c as Required Entry Save Go to New Entries Account Group GILS Name FI Vendors for GIL Double Click on company code Data Double Click on Accounts Management. Make Reconciliation a/c as Required Entry Save Note: 1) You cant post directly to Reconciliation a/c 2) Definition of Reconciliation a/c. It is an a/c which is parallel to GL a/c CREATION OF NUMBER RANGES FOR VENDOR A/C GROUPS TC Code is XKNI Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/es> Master Data> Preparations for Creating Vendor Master Data> Create Number Ranges for Vendor a/cs. (we wont get the company code here) Select Change Intervals Seleci Insert Intervals Give 04 or the next range based on the existing range) From 300000 to 300100 J Again go to Insert Intervals Give 05 Number Range from 300100 to 300200 Save28 ASSIGN NUMBER RANGES TO VENDOR A/C GROUPS TC Code is OBAS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/es> Master Data> Preparations for Creating Vendor Master Data> Assign Number ranges to Vendor a/c Groups. Go to Position Type GILS On Number Range Give Number Range Save DEFINE TOLERANCE GROUPS FOR VENDORS TC Code is OBA3 Path: SPRO> IMG>Financial Accounting> Accounts Receivable & Accounts Payable> Vendor a/es> business Transactions Open Item Clearing> Clearing Differences> Define Tolerances for Customers / Vendors. Go to New Entries Give Co Code 1111 Keep Tolerance Group as Blank. Tolerance Group for Vendors Save CREATION OF GL ACCOUNTS Go to OBD4 Check the Range Go to FS00 Give 100320 GL A/c No. Give Company Code Select Create Button alc GMP Current Liabilities Balance Sheet a/c Texi Sundry Creditors Select Control Data Tab Check Reconciliation a/c with Vendors Line Item Display Sort Key 012 (Vendor Number), Select Create Bank Interest Tab Field Status Group G067. Note: For all Reconciliation a/cs we have to assign G067 field Status Group. Vendor Master and Customer Master are called the Sub Ledgers. We are not checking the Check Open Item and Check only balance in local currency as it picks up from the Vendor Master. If-we pass Inventory DR Vendor CR_ system picks it up as Inventory DR Vendor (Reconciliation) a/c CR Sundry Creditors CR. But the first Credit Vendor (Reconciliation) a/c is not posted in GL.29 CREATE CURRENT ASSETS CUAS alc Group. Name Current Assets from a/c 200000 To 200099 Save Go to FS00 Give a/c No.200010 A/c Group Current Assets In real time Inventory a/cs will be so many like Raw material 1, ...... Raw material 10 Packing Material, Stores & Spares Press control data Tab Give Company Code Short text B/s Item Sort Key 012 Line Item Display Local Currency Save CREATION OF VENDOR MASTER RECORD Transaction Code XK01 Path Accounting> Financial Accounting> A/es Payable> Master Recards> Maintain Centrally> Create Note: Transaction Code XK02 is to change the Vendor Master Transaction Code XKO03 is to view the Vendor Master Transaction Code XK04 is to view the changes which are made to the existing Vendor Master Transaction Code XKOS is to block / unblock the Vendor Master Give Company Code 1111. Give a/c Group F4 GiveGILM J Take Company Name ZZZZ Industries Limited Search Item ZZZ. Give address. CountryIN 4 If the Vendor is our Customer as well give the same Code in Customer.-1 Bank Dates Column of the Vendor for automatic Payment. ‘There are two types of Payment. One is Online and the other is Cheque Payment.1 Give Reconciliation a/c No. which is 100320 Sundry Creditors Sort Key 012 Cash Management Group Al Domestic Payment Payment Terms 0001. Tolerance Group Keep Blank Check Double Invoice (Sys checks if Inv No. is repeated in Entry), Dunning Procedure is to remind the Ventior Save.Discount allowacl — OBxT — Mh Recon Dig ourt feemiveck ~ OBXU Aye ae 30 DEFINE NUMBER RANGES FOR POSTING Note: For Vendor Master Document Types Document Type is KR, Number Range for it is 19 Description is Vendor Invoice Document Type is KZ, Number Range for it is 15 Description is Vendor Payment Document Type is KA, Number Range for it is 17 Description is Vendor Document (For Internal Transfers) Document Type is KG, Number Range for it is again 17 Description is Vendor Credit Memo GotoFBNI Give Company Code 1111 Select Change Intervals Select Insert Intervals Give 19 in Number Range Give Year 2004 From No.13001 to 14001 4 Again go to Insert Interval Give Number Range 15 Year 2004 Number Range 14001 to 15000 J. Again go to Insert Interval Give Number Range 17 Year 2004 Number Range 15001 to 16000 1 Save INVOICE POSTING Transaction Code is F-43 Path: Accounting> Financial Accounting> A/es Payable> Document Entry> Invoice General Give Document Date F4 F2 Note: Posting Key 25 is Debit for Vendor Posting, Posting Key 31 is Credit for Vendor Posting. Give Posting Key 31 Give Vendor a/c No.300000 J Give amount 150000 Give Business Area GILC Give Text Purchase Invoice Give Posting Key 40 Give Inventory a/c 2000101 * amount Business Area GILC + for Text Simulate Save31 HOW TO VIEW PARTY A/C Transaction Code FBLIN Path: Accounting> Financial Accounting> A/cs Payable> Account> Display / Change Line Item Give Vendor a/c 300 000 Company Code 1111 Select Open Items Execute HOW TO MAKE PAYMENT Transaction Code is F-53 Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> Out going Payment> Post Give Document Date Type KZ is automatically picked up. Bank a/c SBI a/c Give Business Area Amount 150000 Text Payment Give Vendor a/c No. Select Process Open Items Note: Which ever Invoice amount is going to be paid should be in Blue-Color It will not save and it says it is not cleared. So. click on the Invoice which we want to clear. We can Simulate Save Go to F-53 Give F4 F2 for date Give Bank a/c Give 100000 for amount Give Business Area GILC Give Text A/c Vendor a/c 300000 Select Process Open Item Select Partiai Payable Double click on Payment amount field It shows 250000 and it changes to 100000. Go to Document Simulate Save Go to FBLIN to view the Ledger a/c Select Open Item Select Clear Item to see all items. Go to FS10N Sundry Creditors 100320 to view the a/c{NMS : : Ay po yee Aen Pes oer! eters Sapatir/ Gul? Pperos. 9 mem tone Peay 2 - FOR DISCOUNT ON PURCHASES Go to F-43 Vendor Invoice For this take document date as 25.11.04 and take the posting date also same. Posting key 31 Vendor Account 300000 a Amount 20000 Payment terms 002 (14 days 3% discount) J Days 14 Discount 3 Text Purchase Invoice Posting Key 40 Inventory Account J It gives a message that Terms of Payment Changed Say Yes * for amount Business Area GILC + for text save Payment F-53 Give Date Bank account number Business Area Give Net Amount 19400 (20000-600 3% of 20000) Give text Payment Account number 300000 Click Partial Payment Click on Payment Amount It changes to assigned Invoice figure. FOR CREATION AND ASSIGNING CASH DISCOUNT (INCOME) Process Open Items New session OBXU (for assigning cash discount received account) Give Chart of account Save the rules (First screen) Select accounts (Creating other income group and create GL account namely other income before we do the above step) Assign account number Save ADVANCE TO PARTIES Itis called Down Payment. It is called as special GL account 1. (Creation of GL Accounts) i.e. Advance to Parties Account 2. Link Between Reconciliation Account and Special GL account 3. Posting of Invoice F-43 4. Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account 5. Clearing Normal Account33 CREATION OF GL ACCOUNT Go to FS00 It falls in Current Assets Group. Hence Give GL Account Number 200030 Select Create Button Group Current Assets Check Balance Sheet Item ‘Name Advance to Parties Account Select Control Data Tab Reconciliation a/c is vendors don’t check only balances in local currency, open item Check line item display Sort Key 012 Select Create Bank Interest tab Give Group G067 Save (even if we give G067 it is not reconciliation Account as itis-a-Special GL account) LINK BETWEEN RECONCILIATION ACCOUNT AND SPECIAL GL ACCOUNT Note: System Defined Special GL Indicator is ‘a* Transaction Code is OBYR Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable> business Transactions> Down Payment made> Define Alternative Reconciliation Account for Down Payments Double click on Special GL Indicator ‘a * give Chart of Accounts 1111 Give reconciliation account number 100320 (Sundry Creditors) 200030 Special GL Account Advance to Parties Account Save DOWN PAYMENT MADE ENTRY Transaction Code is F-48 Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> Down Payment> Again Down Payment. Give Document Date Account Vendor account number 300000 Type ‘a° Special GL Account Give Bank Accoun Give Business Area Amount 100000034 Text Advance Payment a * for amount Business Area + for text Simulate Note: Posting Key 29 is debit for special GL for vendors. It shows 29A. ‘A’ is the key for Special GL account Go to F-43 (Purchase Invoice Posting) Give Document Date Give vendor a/c number Amount 500000 Business Area Text Posting Key 40 Inventory Account * for amount Business Area + for text Save TRANSFER OF AMOUNT FROM SPECIAL GL ACCOUNT TO NORMAL GL ACCOUNT BY CLEARING SPECIAL GL ACCOUNT Transaction Code is F-5; Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> Down Payment> Clearing Observe KA for internal transfer. Give Document Date Give vendor a/c number Relevant Invoice number is displayed here Give fiscal year Give Text Transfer of Advance amount Select Process Down Payments Give Amount we want to transfer 500000 Save CLEARING OF NORMAL ITEM Transaction code is F-44 Path: Accounting> Financial Accounting> Accounts Payable> Account> Clear Give vendor Account number Select Process Open Items Click on amounts of KR and KA (we have to clear here now after doing the earlier step Save35 STATEMENT OF ACCOUNT Transaction Code is OB78 : 1) Assign Programme for correspondence type Path: SPRO> IMG> Financial Accounting> A/cs Receivable & Payable> Vendor Accounts> Line Items> Correspondence> Carry out and check settings for correspondence> Assign programme for correspondence types. Select SAP06 (Account Statement Select Copy as button or F6 Give Company Code (if we go for New Entries see that Name of Print Programme REKORD10 Name of the Variant SAP06 should be there). Save REQUEST FOR CORRESPONDENCE Transaction Code is FB12 Path: Accounting> Financial Accounting> Accounts Payable> Account> Correspondence> Request Give Company Code Select SAPO6 J As we require Vendor give Vendor No.300000. Postings from 01.04.04 to till date or the date we want to see the report J System says Accounts Statement was requested MAINTAIN STATEMENT Transaction Code F.64 Path: Accounting> Financial Accounting> Accounts Payable> Account> Correspondence> Maintain Give SAP06 for correspondence, Give Company Code Fiscal Year Execute Double Click on Dates Continue Output device LPO1-!INDEX VV VVVVVVY 36 HOUSE BANKS Creation of House Bank Creation of Cheque Lot Manual Cheque Updation Display Cheque Register Cheque Encashment Unused Cheques Canceliation Issued Cheque Cancellation Cancel Payment How to Create Void Reason Code TRANSACTION CODES HOUSE BA! TC Code Transaction FI2 Creation of House Bank FCHI Creation of Cheque Lot FCHS: Manual Cheque Updation FCHN, Display Cheque Register FCH6 Cheque Encashment FCH3 Unused Cheques Cancellation FCH9 Issued Cheque Cancellation FCH8 Cancel Payment es a|ra]—|2 wofeo|aforfun] a fesfra] 12 FCHV How to Create Void Reason Code37 HOUSE BANKS Note: In SAP operating Banks of the client are called House Banks. If we have 10 Banks Accounts, we should create 10 GL a/cs and 10 House Banks. Steps: 1) 2) 3) 4) 5) 6) 0) 8) (Creation of GL a/cs) (Ex: ICICI Bank Account) Creation of House Banks and assigning GL accounts Creation of Cheque Lot Purchase Invoice Posting F-43 (This we are taking as we need to show payment) Outgoing Payment F-53 Manual Cheque updation Cancellation of Payment (Cheque cancellation along with entry reversal) Cheque Register Display CREATION OF HOUSE BANK Path: SPRO> Financial Accounting> Bank Accounting> Bank Accounts> Define House Banks Transaction Code is FI12 Give Company Code 1111 Go to New Entries House Bank SBI Bank Country IN Bank Key Give Bank No. Give Communication Details. Select Create Button Give Bank Name fully Region AP Give full address details Continue Double Click on Bank Accounts Go to New Entries Account ID CURR (Current Assets) If we have many give CURRI, CURR2 Give OD account if we have. Description Current a/c with SBI Bank Account No. Give the Number Give GL a/c No. Currency INR Save38 CREATION OF CHEQUE LOT Transaction Code is FCHI Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable, Business Transactions, Outgoing Payments, Automatic out going payments, payment media, cheque management, Define Number ranges for Cheques Give paying company code 1111 House Bank SBI or F4 Give a/c ID CURR Select change status Select change button ‘Nothing has happened Again click on Change Button Now, we get create Button Select create button Lot No.1 Cheque No.100001 to 1001000 Don’t click non-sequential as usually it is taken sequentially. But, we can not issue post dated Cheques. First Lot 10 Book Short Info Purchase Date Give Date Save Go to F-43 (Vendor Invoice) Post Invoice like we did earlier. Go to F-53 (Paying the Vendor) Do like we did earlier MANUAL CHEQUE UPDATION Transaction Code is FCHS Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Create> Manual Cheques Give Payment Document No. Give Paying Company Code Give Fiscal Year Give House Bank A/c ID CURR -J Cheque No.100001 Save System says Cheque 100001 created manually DISPLAY CHEQUE REGISTER Transaction Code FCHN Path Accounting> Financial Accounting> Accounts Payable> Environment Cheque Information> Display> Cheque Register Give Paying Company Code, House Bank, Ale ID CURR Execute Observe the fields En-cashed / Void39 (CHEQUE ENCASHMENT Transaction Code FCH6 Path Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Change> Additional Information/Cash Give Paying company code, Give House Bank Give a/c ID CURR Give ChequeNo. J Give Cheque Encashment Date Save To check en-cashed or not go to FCHN CHEQUE CANCELLATION Types: 1) Unused Cheques Cancellation 2) Issued cheque Cancellation 3) Cancel Payments UNUSED CHEQUES CANCELLATION Transaction Code FCH3 Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Void> Unused Cheques. Give Payment Company Code Give House Bank Give w/e ID CURR Give Cheque No.100002 to 100005 Void Reason Code or F4 04 Click Void System gives a message that those Cheques are Void. Go to FCHN (Cheque Register Display) Give Company Code Give House Bank Give a/c ID CURR Execute ISSUED CHEQUE CANCELLATION Transaction Code FCH9 Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque Information> Void> Issued Cheques. Give Payment Company Code Give House Bank Give a/c ID CURR Give Cheque No.100006 Void Reason Code or F4 04 Click Void40 System gives a message that those Cheques are Void. Go to FCHN (Cheque Register Display) Give Company Code Give House Bank Give a/c ID CURR Execute CANCEL PAYMENT Transaction Code FCH8 Path: Accounting> Financial Accounting> Accounts Payable> Environment Cheque Information> Void> Cancel Payment Give Cheque No.100007 Void Reason Code or F404 Reversal Reason 01 Select Cancel! Payment Go to FBO3 Give above Document No. Check the entry reversal. HOW TO CREATE VOID REASON CODE Transaction Code is FCHV Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments> Payment Media> Cheque Management>Define Void Reason Codes Go to New Entries. Give Reason Code 12 Stop Payment Save A vtomoti © Clhsax wo. Guotln ted) pi Port Be T= Ne pA» ales ray ae pate D> Portedic Proweriy > F LO. fayVV VVVVVYVY 41 WITHHOLDING TAX Check Withholding Countries Define Withholding Tax Type for Invoice Posting Define Withholding Tax Type for Payment Posting Define Withholding Tax Codes Define Formulas for Calculating Withholding Tax Assign Withholding Tax Types to Company Codes Activate Withholding Tax Create GL Account Define Automatic Postings Assigning W/Tax Types to Vendor Master42 WITHHOLDING TAX CIN is called Country Version India If the Vendor is not Register Purchaser has to withhold 24% tax in foreign countries. SAP Labs is still finding the solution for 2% education cess on Central Excise Duty as it is not populating automatically even after it is defined. It is to be calculated manually now, In India Withholding of Tax is taken for the TDS Sections 194C, 194J, 1941, 192 etc., This is to be recovered from the payment only. There will no case of recovering tax from Vendors or Customers. TDS alc is usually TDS Recovered Payable a/c CENVAT (earlier VAT or MODVAT) is nothing but Single Point Tax in Central Excise. Central Excise Duty is to be paid before the material is dispatched. The Entry is Central Excise Deposit a/c DR CR Bank a/c After the Dispatch the Entry is Central Excise Duty Paid DR CR Central Excise Deposit When we are buying material and using as Raw Material in our factory if the material is 100000 and Cenvat is 16000 then the Entry is Inventory a/c DR 100000 Excise Duty Set Offa/e DR 16000 Vendor a/c CR 116000 To Set Off the Entry is Central Excise Duty Paid DR 16000 Excise Duty Set Off a/c 16000 When we utilize the Inventory-Raw Material Raw Material Consumed a/c DR Inventory CR Steps CHECK WITHHOLDING COUNTRIES Path is SPRO. IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Basic Settings> Check Withholding Tax Countries Go to New Entries Country IN Withholding Country IN Description INDIA Save DEFINE WITHHOLDING TAX TYPE FOR INVOICE POSTING Path is SPRU> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Types> Define Withholding Tax Types for Invoice Posting Give Country Key IN J Go to New Entries Give Withholding Tax Type as G1 (we can give any thing) Description 16% Excise Duty Select Gross Amount4B Rounding Rules Withholding Tax Common rounding Groups Select Post with Tax amount Select No accumulation In Control Data Select With Tax Base Manual Select manual with Tax amount 0 Select No Certificate Numbering Save Go to Next Entry Icon Give G2 2% Education Cess Select Gross Amount All other types same as G1 DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTING Path is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Type> Define Withholding Tax Type for Payment Posting Give Country Key IN J Go to New Entries Give G3 Withholding Tax Type Description 2% w/s.194c Contractors Select Gross Amount Rounding Rule With Tax Comm.round Cash Discount only W/tax prior to cash discount. Click Post with Tax amount No accumulation Withholding base manual manual w/tax amount No certificate numbering Save Go to New Entries G4 Description 2% Surcharge on TDS Gross amount and all other things same as above Save DEFINE WITHHOLDING TAX CODES Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes> Define Withholding Tax Codes Give Country Key IN a Go to New Entries G1 Withholding Tax code Desciiption 16% Excise Duty Percentage subject to tax 100% (as we gave gross amount) Posting Indicator 1 (Standard posting) Witax Rate 16 Save44 Click Next Entry Give G2 Give Description 2% Education Cess Percentage subject to Tax 16 (16 as it is on Excise Duty 16%) Tax Rate is 2 Save Next Entry G3 G Description 2% TDS on Contracts Percentage Subject to Tax 100 Indicator 1 Tax Rate 2 Save Next Entry G4G Description 2% Surcharge on TDS of Contracts Percentage subject to Tax 2 Posting Indicator 1 With Tax Rate 2 Save DEFINE FORMULAS FOR CALCULATING WITHHOLDING TAX Patl : SPRO> IMG> Financial Accounting> Financial Accounting Global Seitings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes> Define Formulas for Calculating Withholding Tax Codes Give Country Key IN J Go to New Entries Valid from Valid from Valid from Valid from 01.04.04 01.04.04 01.04.04 01.04.04 Currency INR With holding Tax Type G1, Tax Code G Country IN With holding Tax Type G2. Tax Code G Country IN With holding Tax Type G3, Tax Code G Country IN With holding Tax Type G4, Tax Code G Country IN (Transport Request: While request is coming click create. Give project name as SPRO Witax save) Select G1 double click on Formulas for calculating W/tax System says don’t go individually but continue Go to New Entries . Give all 9s for To Base amount 16 Witax save Go back twice Select G2 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save Go back twice Select G345 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save Go back twice Select G4 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODES Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Company Code> Assign Witax types to company codes Go to New entries Give company code Witax type G1 Select Witax agent Witax obligated from 01.04.04 to 31.03.05 Give our tax registration number for W/tax number Save Go to next entry Give G2, G3, G4 in the same manner we gave for G1 ACTIVATE WITHHOLDING TAX Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes> company code> Activate extended withholding tax in Extended tax column save System gives message continue CREATE GL ACCOUNT Number 100330 Current liability Give company code Give text 16% excise duty a/c B/S item Select Control data tab INR Only balance in local currency Open item management Line item display Give sort key 0031(Real time) Select create bank interest tab Give fieid status group G00! Save46 Number 100335 Create using W/template Change text 2% education cess Save Number 100340 Create using W/template Change text 2% TDS on Contractors Save Number 100345 Create using W/template ‘Change text 2% Surcharge on TDS Save DEFINE AUTOMATIC POSTINGS Transaction Code OBWW Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings> Withholding Tax> Extended Withholding Tax> Postings> Accounts for withholding tax> define accounts for W/tax to be paid over Give chart of account 1111 4 Select debit/credit Select W/tax code Select Witax type save Witax Gl G 100330 100330 Witax G2 G 100335 100335 Whtax G3 G 100340 100340 Whax G4 G 100345 100345 Save ASSIGNING W/TAX TYPES TO VENDOR MASTER Go to XK02 Give Vendor number Select Witax (Check) -! Country IN Whtax type G1 G Check liable G2 G Check liable Save System gives Message Continue till it takes to next screen Check in F-43 (Purchase Invoice) We get New screen Say Continue (If you don’t want system to calculate tax automatically remove W/tax G and type Base Amount and W/tax amount manually) Go to Document Simulate Click on Blue Color Give Text 16% Excise Duty Next Entry 2% cess Now all are in grey color save It Wont Save47 It saves Could not determine TDS Certificate number ranges Note: SPRO, IMG, Logistic General, Tax on goods movement, India, Basic Settings, Maintain Company Code Settings Go to New Entries Give Company Code Give Cenvat Document type KR FI Document SA Select Debit Select Automatic Adjustment Select immediate Credit Give First Month April Select Rounding Duty on Procurement And Removal Save Go to F-43 and check now. It will SaveVY VV VY YYVYYYYYrYy 48 ACCOUNTS RECEIVABLE Define Account Groups Create Number Ranges for Customer Accounts Assign Number Ranges to Account Groups Creation of GL Accounts Creation of Customer Master Define Number Ranges for Postings Sales Invoice Posting How To View Customer Accounts Receipt Entry Advance from Customers Creation of GL Accounts Link Between Reconciliation a/c and Special GL a/c ‘Advance Receipt Sales Invoice Posting Transfer of Advance from Special GL to Normal GL Account by Clearing Clearing of Normal Account TRANSACTION CODES SL TC Code Particulars OBD2_| Define Account Groups XDNI_| Create Number Ranges for Customer Accounts OBAR_| Assign Number Ranges to Account Groups XDO1_| Creation of Customer Master FBNI_| Define Number Ranges for Postings F-22 Sales Invoice Posting FBLSN_| How To View Customer Accounts F.28 _ | Receipt Entry wo}00}a}en|us] a] eo]no OBXR _| Link Between Reconciliation a/c and Special GL a/c F-29 _ | Advance Receipt =ls F.72_ | Sales Invaice Posting 5S p39 __| Hanser of Advance from Special GL to Normal GL Account by "| Clearing o “F-32__ | Clearing of Normal Account49 ACCOUNTS RECEIVABLE Accounts Receivable is a Subsidiary Ledger and deals with Sales & Distribution Module. Sales-Domestic, Sales-Exports, Sales-Internal, Sales-Services are the common accounts. Steps: 1) Define Account Groups. SD Customer (for Material), FI Customers (for Services Ex: AMCs) 2) Create Number Ranges to Customer Account Groups 3) Assign Number Ranges to Customer Groups 4) (Creation of GL ales) 5) Create Customer Master Date 6) Define Number Ranges for Postings 7) Sales Invoice Postings 8) Receipt Entry Interview Question: (We don’t create Tolerance Group again here as we gave already in Vendor Master — Define Tolerance Groups for Vendors / Customers) DEFINE ACCOUNT GROUPS Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Acceunts Payable> Customer Accounts> Master Date> Preparations for Creating Customer Master Data> Define Account Groups with Screen Layout (Customers) Transaction Code is OBD2 Go to New Entries Give a/c Group GILS Give Name SD Customers for GIL Double Click on Company Data Double Click on Account Management Make Reconciliation a/c as required entry Save Go to New Entries Give a/c Group GIF Give Name FI Customers for GIL Double Click on Company Data Double Click on Account Management Make Reconciliation a/c as required entry Save CREATE NUMBER RANGES FOR CUSTOMER ACCOUNTS Transaction Code is XDN1I Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Customer Accounts> Master Date> Preparations for Creating Customer Master Data> Create Number Ranges for Customer Accounts Select Change Intervals Insert Intervals 14 700000 — 700100 Again Select Insert Intervals 15 700101-700200 ~ Save50 ASSIGN NUMBER RANGES TO ACCOUNT GROUPS Transaction Code is OBAR: Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable> Customer Accounts> Master Date> Preparations for Creating Customer Master Data> Assign Number Ranges for Customer Account Groups Go to Position Give GILF 14 and 15 15 Save CREATION OF GL ACCOUNTS GO to OBD4 Current Assets 200 000 - 200 099 Go to FS00 Give 200 040 Create Account Group Current Assets B/S Item Text Sundry Debtors a/c Select Control Data Tab Currency INR Reconciliation Customers Line Item Display Give Sort Key 031 DONT SELECT Only Balances in Local Currency and Open Item Select Create Bank Interval Tab Give Field Status Group G067 Save Give 300 000 Create Account Group Sales P&L Item Text Sales-Domestic a/c Select Control ata Lab Currency INR Line Item Display Give Sort Key 031 Select Only Balances in Local Currency Select Create Bank Interval Tab Give Field Status Group G029 (Revenue Accounts) DONT SELECT Open Item (means Pending Balances) Save51 CREATION OF CUSTOMER MASTER Transaction Code is XD01 Transaction Code XD02 is to Change Customer Master Data Transaction Code XD03 is to View Customer Master Data ‘Transaction Code XD04 is to view Change made to Customer Master Data Transaction Code XD02 is to block / unblock Customer Master Data Path: Accounting> Financial Accounting> Accounts Receivable> Master Records> Maintain Centrally> Create Select SD Customer for GIL for a/e Group J Title Company Name YYYY Search YY Give Address Country IN Select Control Data Tab (if dual select Company Code Data Icon — i.e, if Vendor and Customer are same) Recon Give Sundry Debtors A/c No. Sort Key 031 Select Payment Transactions Tab 001 Terms Save DEFINE NUMBER RANGES FOR POSTINGS Go to Transaction Code FBN1 Give Company Code Select Change Intervals, Select Insert Intervals, Give Number Ranges 14 (the next serial of the existing) 2004 16001 - 17000 Insert Intervals 16 = 2004 17001-18000 Tusert Intervals 18 2004 18001 — 19000 J Save SALES INVOICE POSTING Transaction Code is F-22 Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Invoice General Give Document Date Give Customer A/e J Give Amount Business Area Text Sales Invoice Posting Key 50 Sales a/c * + Save (If we don’t make field status group as mandatory it will not prompt here — we did not make business area as required entry earlier)