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Document Control Basics

The document discusses the importance and process of document control for quality management systems, noting that controlling documents ensures consistency in staff training, responsibilities, and work procedures. It provides an overview of how GQNSL implemented a document control system to become more organized and professional, streamlining methods, improving quality and increasing productivity. Key aspects of document control outlined are forming an administration team, creating a document control procedure, assigning document owners, and applying controls around approval, auditing, and continuous improvement.

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felicity
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408 views

Document Control Basics

The document discusses the importance and process of document control for quality management systems, noting that controlling documents ensures consistency in staff training, responsibilities, and work procedures. It provides an overview of how GQNSL implemented a document control system to become more organized and professional, streamlining methods, improving quality and increasing productivity. Key aspects of document control outlined are forming an administration team, creating a document control procedure, assigning document owners, and applying controls around approval, auditing, and continuous improvement.

Uploaded by

felicity
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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DOCUMENT

CONTROL
BASICS
*Risk Management and Quality
Assurance
19 MAY 2014

*Whats the
need??

id
Avo ing
s
mis
files

s
Les er
t
clut

Mo
r
loo e prof
k?
es

sion
al

*How it worked for


GQNSL?

Yup we
became
more
organized..

And more
professional
looking

But theres
more

*Staff has the same way of doing

things
*Responsibilities, assignments and
schedules are clarified
*Consistency in training
*Continuous improvement link

- Method streamlining
- Better quality of results
- Higher productivity

*How it worked for


GQNSL?

*Background on Quality

Management System
*Definition and significance
*Process
*Document Control in GQNSL

*OUTLINE

* worlds largest developer of


voluntary international
standard

* harmonize technical

specifications of products and


services

* increased client satisfaction


* marketing tool to encourage

more customers
* key requirements include QMS

*Quality Management
System (QMS)

Now
Quality management system requires
documents to be controlled
ISO 9001:2008 Clause 4.2.3 Control of
documents

Documents required by the quality


management system shall be
controlled

A document control system ensures that


policies , processes and procedures on
how to do a quality job on a consistent
manner, are available to all workers all
the time.

*Why control
documents?

1. Documents (quality policy, quality


manual, procedures, work instructions)
Guides on how to perform a task
Consistency is the goal

*What do we need?

2. Controls
Approval and issuance
- Approver
- Document Controller
- Document / Process Owner

*What do we need?

2.

Controls

Auditing

QMS = Continuous Improvement


Monitoring and measurement
Agreements and expectation setting

1. Form a document control

administration team
2. Create a procedure for controlling
document
3. Process / task / method owners
create procedures and other
documentations
4. Apply document control

*So where do we
start..

*In GQNSL, we do it this

*In GQNSL, we do it this

*In GQNSL, we do it this

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