Microsoft Office 2007

[MICROSOFT OFFICE
WORD2007 ]
 Page 2

Contents
Contents.......................................................................................................... 2
Lecture No.1................................................................................................. 3
What is MS Word?.........................................................................................3
Orientation of MS Word.................................................................................3
Get a simple article for practice: .................................................................4
How to select text with Mouse?....................................................................5
How to select text with Key board?...............................................................5
Lecture No.2 ................................................................................................... 6
What is Copy?...............................................................................................6
What is Paste?.............................................................................................. 6
What is Cut?..................................................................................................6
What are Paste special/ Format painter? .....................................................6
Apply Formatting on selected text................................................................6
Border and Shading:.....................................................................................8
Water Mark:.................................................................................................. 8
Lecture No. 3:................................................................................................ 10
Find, Replace and Go to .............................................................................11
Columns .....................................................................................................12
Lecture No.4 ..............................................................................................13
Lecture No.5.................................................................................................. 16
How to insert / Delete Column/Row/Cell?....................................................20
How to select table?...................................................................................21
Grid lines:....................................................................................................21
Marge cell, Split Cell and Split Table:..........................................................21
Table Size:.................................................................................................. 21
Auto Fit:...................................................................................................... 21
Cell alignments:..........................................................................................22
Text Direction:............................................................................................22
Lecture No.7.................................................................................................. 23
Header and Footer:....................................................................................23
Thesaurus:..................................................................................................24
Show Markup:.............................................................................................25
 Page 3
Track Changes:...........................................................................................25
Lecture No.8.................................................................................................. 26
Difference between Save and Save as........................................................26
Print Preview:..............................................................................................26
Print:........................................................................................................... 27
How to protect file with Password ..............................................................27

Lecture No.1

What is MS Word?
MS Word is an application program use for create booklets,
Notes, Reporting

MS Word file is called “Documentation” and its file

consists no of Pages.

Orientation of MS Word
1. Office Button

2. Customized Button

3. File name (Documentation)

4. Software name (Microsoft Word 2007)

5. Minimize (Alt+ Space + N)

6. Maximize (Alt+ Space+ X)/ restore

7. Close / Exit (Alt + F4)

8. Menu (Home, Insert, Page layout, Reference, Mailings,

Review, View)

a. Groups

i. Commands / Options

b. More options

9. Help (F1)

10. Ruler Bar (Show page size and margin detail)

a. Horizontal (Left to Right)

b. Vertical (Top to Bottom)

 Page 4

11. Scroll Bar (Move page Left to Right/ Top to Bottom)

a. Horizontal

b. Vertical

12. Page

13. Cursor (Vertical blinking line called “Cursor” show typing

status)

14. Status Bar (show status of current page)

a. No. of pages / Total pages

b. Word Summery

c. Language

d. Zoom In/ Out

Get a simple article for practice:

=RAND(Paragraph, Sentence)
 Page 5

How to select text with Mouse?

1. Single Left click on Left Margin (Select current line)

2. Double Left Click on Left Margin (Select current Paragraph)

3. Triple Left Click on Left Margin (Select all file)

4. Double left click on word (Select one word)

5. Ctrl + Left click on word (Select one sentence)

6. Ctrl + Drag and Drop (Select multiple selection)

How to select text with Key board?

Left /Right arrow key  Working Character by character

Up/ Down arrow key  working line by line

Ctrl +Left / Right arrow key  working word by word

Ctrl + Up/ Down arrow key  Working Paragraph by

Paragraph

Home  Go to start of current line

Ctrl + Home  Go to start of document

End  Go to End of current line

Ctrl +End  Go to End of Document

Page up  Previous Screen

Page down  Next Screen

Shift + Left / Right Arrow Selection character by

character

Shift+ up/ down arrow  Selection Line by line

Shift + Ctrl + Left / Right Arrow  Selection Word by Word

Shift + Ctrl + Up/ Down Arrow  Selection Paragraph by

Paragraph

Selection  Ctrl +A
 Page 6

Lecture No.2
What is Copy?
Save selected area in clipboard (computer memory)

Home  Clipboard Copy (Ctrl + C)

What is Paste?
Paste duplicate area which saves in clipboard (Computer
memory)

Home  Clipboard  Paste (Ctrl +V)

What is Cut?
Save selected area in clipboard and delete for current
position

Home  Clipboard  Cut (Ctrl +X)

What are Paste special/ Format painter?

Save formatting in computer memory and Paste on other
text

Home  Clipboard  Paste format / Format Painter

Copy form (Ctrl +Shift +C)

Paste Format (Ctrl +Shift +V)

Apply Formatting on selected text

After selection text

Home  Font 

 Font style (Font Face) (Ctrl +Shift +F)

 Font size

 Increase (Ctrl + ] Right square bracket)

 Decrease (Ctrl +[ Left square bracket)

 Bold on/ off (Ctrl +B)

 Italic on/ off (Ctrl +I)

 Page 7

 Single under line (Ctrl +U)

 Double Under line (Ctrl +Shift +D)

 Words only under line (Ctrl +Shift +W)

 More line

 Strikethrough

 Subscript (ctrl + = ) H2O

 Superscript (Ctrl + Shift + plus sigh +) a2+b2+2ab

 Clear formatting

 Font Color

 More options Font (Ctrl +D)

 Shadow

 Out line

 Emboss

 Engrave

 Small caps (Ctrl +Shift +K) WHAT IS THIS?

 All caps (Ctrl +Shift +A) WHAT IS THIS?

Bullets and Numbering:

Home  Paragraph Bullets (Specify sign present specify

sign)

 Temples

 Define new bullets

o Symbol  choose font style  ok

o Picture  Import (for other picture)  ok

o Font (For formatting)

 Page 8

Home  Paragraph Numbering (Create outline with

numbering style)

 Templates

 Define new numbering

o More style

o Font

Border and Shading:

Home  Paragraph border and Shading

 Border

o Border style

o Border Line style

o Line color

o Line width

o Border status

 Page Border

o Art

 Shading

o Color

Water Mark:
Show image/ text behind current document

Page Layout  Page Background  Water mark

 Custom Water mark

o No water mark

o Picture Water Mark

 More options
 Page 9

o Text Water Make

 Style

 Size

 Color

 Shape

Page color:

Page Layout  Page color

 Solid Color

 Custom Color

 More color

 Fill Effects

 Picture  Select any Picture  Ok

 Gradient  More Gradient

• One color

• Two Color

• Presets

 Texture

 Pattern lines
 Page
10

Lecture No. 3:
Show/ Hide:

Home  Paragraph  Show / Hide

Use for show/ hide formatting symbols

Alignments:

4 types of paragraph alignments

Home  Paragraph

1. Left Align 3. Center

Align
(Ctrl (Ctrl
+L) +E)
2. Right Align 4. Justify
(Ctrl Align
+R) (Ctrl +
J)

Indentation:

Use for increase / decrease indent

current paragraph

4 types of indentation

Home  Paragraph  Indent

1. First line 3. Hanging

indent Indent
(Tab) (Ctrl +T)

2. Left indent 4. Right

Indent

Line and Paragraph spacing:

Home Paragraph  More option

(Paragraph) Spacing
 Page
11
 Paragraph Spacing

o Before

o After

 Line Spacing

o Normal line spacing (Ctrl

+1)

o 1.5 Line spacing (Ctrl

+5)

o 2.0 Double Line space

(Ctrl+ 2)

Find, Replace and Go to

Home  Edit  Find

 Find (Ctrl +F)

o What find

 Replace (Ctrl +H)

o What Find

o Replace with

 Go to (Ctrl +G) go to specify

page, line, Paragraph, etc

o Select any category (Page,

Line, etc)

Reminder: Plus sign use for add

previous action

Selecting option:

Home  Editing  Selection

 Select All (Ctrl +A)

 Select Object (only for objects)

 Page
12
Change Case:

Home  Font  Change Case (Shift

+F3)

MS Word provides 4 types of

change case

1. UPPER CASE

2. lower case

3. Sentence case

4. Capitalized Each Word

5. tOGGLE cASE

Remind: In this menu Toggle case

is option not a case

Columns
Page layout  Columns

 Styles

 No of columns (1 - 45)

 Line between

Drop Cap:

Use for show prominent first character

/ Word of current paragraph

Insert  Drop Cap

 Drop cap  Line to

Styles Drop

 Drop Cap
style

 Distance between Text

 Page
13
Lecture No.4
How to insert any object?

Insert  shape  Drag and Drop

3 types of node to manage Object

1. Blue Node (Re-Size)

2. Green Node (Rotate)

3. Yellow Node (Re-Shape)

Select Object automatically show

format menu

 Insert Shape

 Text box

 Style / Templates

 Fill Shape

o Color

o More color

o Picture

o Gradient

 One color

 Two color

 Presets

o Texture

o Pattern lines

 Line Shape

o Line Color

o Line Width
 Page
14
o Dash Style

 Change Shape

 Object Position

 Shadow

o Shadow Setting

• Left, Right, Up,

Down

o Shadow Setting

o Shadow Color

 3D

o 3D Setting

o 3D Styles

o 3D Color

o Depth

o Direction

o Surface

 Order (Right Click on Object 

Order)

o Send to Back (At last)

o Bring to Front (At top)

o Bring Forward (One step

top)

o Send back one (One Step

back)

o Send behind text

o Bring front of text

 Page
15
 Grouping (select multiples object 
right click  Grouping)

Ctrl + Left click select

multiples object

o Group

o Ungroup

o Regroup

 Alignments
 Page
16

Lecture No.5
How to insert Picture:

Insert  Picture  select picture  Insert

Picture

 Brightness

o More and Less

 Contrast

o More and Less

 Re-color

o More color

o Set transparence picture

 Change picture

 Reset Picture

 Styles

 Shapes

 Picture line color

 Picture special effects

 Position

 Text Wrapping

 In line with text

 Square

 Tight

 In front of text

 Behind of text
 Page
17
 Top and bottom

 Edit wrap point

 Flip and Rotate

 Picture size

Word Art:

Insert - Word art text  type text 

ok

 Edit text  Fill Color

 Same  Line color

heights
 Shapes
 Vertical
text  Position

 Spacing  Wrapping
text
 Styles

Clip Art:

Insert  Clip art  More Organized 

Office Collection  select any folder 
select any picture  Copy  Paste

Book Mark:

Reminder current document reading

Insert  Book Mark

 Insert Book Mark name  Add 

Close

 Insert  Book Mark  Go to 

Close

Hyper link:

Use for link other file / webpage etc

 Page
18
Insert  Hyper link (Ctrl +K)

 Select file location

 Select file name  OK

 Press Ctrl + Left click use for follow

link file

Date and Time:

Insert  Text Date and Time

 Choose any format  Insert / Ok

 Check update automatically use for

update date

Symbol:

Specify sign present specify option

Insert  Text  Symbol

 Choose any symbol  insert

 Select any symbol  shortcut 

press key  assign ok

 Select symbol  shortcut 

Remove
 Page
19
Lecture No.6:
How to draw a table?

By Menu:

Insert  Table  Insert Table

 No. of  No. of
Columns Rows
(4) (10)
OK

By Command:

Press Plus sign (+) and Minus

sign (-) in this command plus
sign show new columns and
minus show column width

Press Tab key at last cell add

new row

+------------+-----------------
+--------------+----------------+

By Mouse:

Insert  Table  Draw Table 

Drag and drop

Table Properties  Design

 Table styles  Choose any one

 Draw Border

 Li rd  Li
ne er ne
co St
 Li
lor yl
ne
e
 Li Wi
ne dt  Dr
Bo h aw
 Page
20
ta  Er Ta
bl as bl
e e e

How to insert / Delete

Column/Row/Cell?
Layout  Row and Columns

 Insert
Above
(Row)

 Insert Blow
(Row)

 Insert Left

(Columns)

 Insert
Right

(Columns)
 Page
21
 Delete

o Colu o Cell
mn
o Table
o Row

How to select table?

Layout  Select

Grid lines:
Gray line which are not print able are
called “Grid lines”

Layout  Show Grid lines

Marge cell, Split Cell and Split Table:

Layout  Marge  Marge cell (More
than two cells convert in to one cell)

Layout  Marge  Split Cell (One cell

convert in to more than two cells)

 No of  No of Rows
Column  OK

Layout  Marge  Split Table (Break

Table form current position)

Table Size:
Layout  Cell Size

 Column Width and Distribute

Columns Evenly

 Row Height and Distribute Rows

Evenly

Auto Fit:
Layout  Cell Size  Auto Fit

 Auto Fit to Contents (Fit according to

the Text size)
 Page
22
 Auto Fit to Window (Stretch table on
Full page[Width])

 Fixed column width

Cell alignments:
9 types of Cell align
1. Top 5. Mid Cente
Left r
6. Cente
2. Top r 9. Botto
Cente Right m
r Right
7. Botto
3. Top m
Right Left

4. Cente 8. Botto
r Left m

Text Direction:
3 types of Text Direction
1. Top to 2. Bottom 3. Left to
Bottom to Top Right
(Defaul
t)

Other option:

Heading Row Repeat

Layout  Data  Heading Row

Repeat

Sort (Analyze Data in Ascending /

Descending Order)

Layout  Data  Sort  Ascending (A

 Z)/ Descending (Z A)  OK

Formula: use for calculation on data

Layout  Data  Formula  OK (right

click for update data)
 Page
23
Lecture No.7
Styles and Formatting:

Change the set of styles, colors

and fonts use in current document

Home  Styles Styles and

Formatting

Heading 1 (Alt+ Ctrl +1)

Heading 2 (Alt+ Ctrl +2)

Heading 3 (Alt +Ctrl +3)

Note: Select multiples text and than

select any one heading

Right click on select heading 

Modify  Changing  OK

Table of Contents:

Add to table of contents in

document

Reference  Table of Contents

 Insert Table of Contents  OK

Click updates automatically

option

Note: We cannot create table of

content with out heading

Header and Footer:

Header: top of page area is
called “Header”

Footer: Bottom of page area is

called “Footer”

Insert Header and Footer

 Page no.  Total no.

of Pages
 Page
24
 Date and  Type text
Time

Spelling and Grammar (F7):

Review  Proof  Spelling and

Grammar (Use for proof reading)

Red Under Line: Show Spelling

mistake

Green Under Line: Show

Grammar mistake

Right click on word

 Ignore  Add to
once/ All dictionary

Thesaurus:
Create alternative word of current
word

Review  Proofing  Thesaurus (Shift

+F7)

Foot notes and End note:

Foot notes: show meaning bottom of

page

End Notes: Show meaning end of file

Reference  Foot notes

 Insert Foot notes

 Insert End notes

Comments:

Show explanation of current word

Review  New Comments

Review  Delete Comments

 Page
25
Show Markup:
Show / hide Comments use option
markup

Review  Track changes  Show

markup

Mark up On  Show Comments

Mark up Off  Hide Comments

Track Changes:
Save all record in computer memory
in the shape of comments

Review  Tracking  Track Changes

(Ctrl +Shift +E) on / off

 Accept all changes / Accept

Changes

 Reject all changes / Reject Changes

 Page
26

Lecture No.8
Difference between Save and Save as
Save (Ctrl +S): Use for save current
file

Save as (F12): Use for save current

file with new name on new location

Office button  Save / Save as

Print Preview:
Before gain the hard copy of current
data

Office button  Print Print Preview

(Ctrl +F2)

Page Setup:

Page Layout  Page Setup

 Margin

o Top

o Bottom

o Left

o Right

 Gutter (Bending area is called

Gutter)

o Gutter Position Top (Letter

Pad Style)

o Gutter Position Left (Book

Style)

 Orientation of Page

o Landscape (Width Wise)

 Page
27
o Portrait (Height Wise)

 Paper Size

o Letter (8.5” X 11”)

o Legal (8.5” X 14”)

o A4 (8.27” X
11.69”)

Print:
Gain the hard copies of current data

Office button  Print (Ctrl +P)

 Pinter name

 Page range

o All

o Current

 Selection

o Page Range (coma and minus

sign use for create page
range)

 No of Copies

 Collate (Use for print page set by

set/ Page by page)

o On (Print file Set by Set)

o Off (Print file Page by Page)

 Print

How to protect file with Password

Office Button  Save as  Tools 
General Option

 Password to open
 Page
28
 Password to modify

 Re-Enter password to open

 Re-Enter password to modify

Peak Solution College Lower Mall

Campus

042+7359381-2