A document management system (DMS) is a computer system used to store and retrieve electronic documents and images. It allows organizations to effectively manage the large number of documents they generate each day, such as proposals, contracts, and reports. A basic DMS provides storage, a way to add documents, and a method to identify and retrieve documents. Additional features can include version control, workflow, and full-text searching. A DMS is made up of several components including metadata, indexing, storage, and retrieval. It allows for the creation, storage, and retrieval of documents through functions like scanning, importing, capturing metadata, and powerful search mechanisms. A DMS provides benefits such as increased accessibility, collaboration, and publishing of documents.
A document management system (DMS) is a computer system used to store and retrieve electronic documents and images. It allows organizations to effectively manage the large number of documents they generate each day, such as proposals, contracts, and reports. A basic DMS provides storage, a way to add documents, and a method to identify and retrieve documents. Additional features can include version control, workflow, and full-text searching. A DMS is made up of several components including metadata, indexing, storage, and retrieval. It allows for the creation, storage, and retrieval of documents through functions like scanning, importing, capturing metadata, and powerful search mechanisms. A DMS provides benefits such as increased accessibility, collaboration, and publishing of documents.
Original Description:
Document Management System or Content management system
A document management system (DMS) is a computer system used to store and retrieve electronic documents and images. It allows organizations to effectively manage the large number of documents they generate each day, such as proposals, contracts, and reports. A basic DMS provides storage, a way to add documents, and a method to identify and retrieve documents. Additional features can include version control, workflow, and full-text searching. A DMS is made up of several components including metadata, indexing, storage, and retrieval. It allows for the creation, storage, and retrieval of documents through functions like scanning, importing, capturing metadata, and powerful search mechanisms. A DMS provides benefits such as increased accessibility, collaboration, and publishing of documents.
A document management system (DMS) is a computer system used to store and retrieve electronic documents and images. It allows organizations to effectively manage the large number of documents they generate each day, such as proposals, contracts, and reports. A basic DMS provides storage, a way to add documents, and a method to identify and retrieve documents. Additional features can include version control, workflow, and full-text searching. A DMS is made up of several components including metadata, indexing, storage, and retrieval. It allows for the creation, storage, and retrieval of documents through functions like scanning, importing, capturing metadata, and powerful search mechanisms. A DMS provides benefits such as increased accessibility, collaboration, and publishing of documents.
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Document Management System
Introduction
A document management system (DMS) is a
computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents . It is a computer-based technique for storing and retrieving documents held in a wide variety of formats .
Why organization need DMS
Businesses generate a tremendous amount of
paper and digital content. Proposals, contracts, customer profiles, human resources related documents, financial reports, forms, announcements are generated every day. organizations cannot effectively manage the vast number of documents without a suitable Document Management software.
Basic Feature
A storage facility A method of adding document to the storage area. A method of identifying and retrieving the document from the storage.
Additional Facilities
Check in & check out
Version control Document reviews Free text searching Work flow Imaging method Publishing
Scanning paper, importing electronic documents Capture meta-data or attributes: author, date, title, keywords, document type, purpose, bus characteristics Document storage Retrieval Powerful retrieval mechanisms based on attributes, concepts, full-text Stored queries that can be executed periodically Automatic change notifications
Continue
Distribution target user User geographically disperson Integration
Benefits
Reduce time to create, review, approve and
critical documents Increase accessibility to information; retrieval using business characteristics and full-text searches Enable enterprise-wide collaboration; reduce email Publish electronic & paper documents simultaneously
Guideline
Document type included
How is data formatted & indexed Document ownership defined Security access
Conclusion
DMS become the primary living repositories
for organizational information/intellectual assets It enable linking of related information It provide workflow facilities for various stakeholders Increase accessibility to information through meta-data and full-text retrieval and agents enable handling of multimedia
