Project Documentation

What is "Real Time" Integration?
Real time integration is nothing but the data posting to all the affected areas instantly when an
activity is performed. For E.g. When you do a FI-SD integration, when a PGI is posted, the
following entry is affected :
1.
Cost of Goods Sold Dr

To Inventory Account Cr
100
100
Here the Cost of Goods Sold is an FI entry and Inventory Account related to MM but both of
them gets affected immediately when you post a PGI in SD.
The updation of these entries when PGI is done is called Real Time Integration. The affect is
shown in all FI, MM and SD modules once you save the entry.
The configuration for the below entry is done in OBYC
1. Cost of Goods Sold Dr 100 (T-Key GBB)
To Inventory Account Cr 100 (T-Key BSX)
The automatic entries are posted to inventory accounts through T-keys to which GL accounts are
assigned. These T-keys are assigned to movement types in MM. Please refer to T-code OMWN
and OMWB for proper understanding.
Details of General Ledger Account & Its Groups

The central task of G/L accounting is to provide a comprehensive picture for external accounting
and accounts. Recording all business transactions (primary postings as well as settlements from
internal accounting) in a software system that is fully integrated with all the other operational
areas of a company ensures that the accounting data is always complete and accurate.
Chart of Accounts (COA):
COA is a list of all G/L accounts used by one or several company codes.
For each G/L account, the chart of accounts contains the account number, account name, and the
information that controls how an account functions and how a G/L account is created in a
company code.
Path:spro-img-fin.accounting-gen.ledger a/c-gen.ledg.a/c-master data-prep.-edit chartof a/c-ob13
Chart of a/c
discription
St4
Chart of a/c for spentex textile
G/L account goup

Definition:
Account group is used to classify g/l accounts of same featuresin the chart of accounts,for
example asets and liabilities .on the other hand , proper number range can be assigned such
that accounts of same nature will appear next to each other in the chart of accounts.
Following list of account group for spentex textile group of industries
Chart of a/c
a/c group
Descriptions
a/c from
a/c to
St4
Fa
Fixed assets
100
St4
Ca
Current assets
101
200
St4
Liab
Liability
201
300
St4
Cl
Current liability 301
400
St4
Inco
Incomes
401
500
St4
Exps
Expences
501
600
St4
matr
material
601
700
Field status group

Definition:
Sap provides for definition of control parameters called field status groups, which control
maintenance of various fields in the transaction screens during input .
Field status group determines the status of each field , which user can enter the value
during posting the status can be either:
Optional
Manadatory
Suppressed
Following list of field status group tobe used for spentex textile
Document types
type
Description
From
to
Aa
Asset posting
Ab
Accounting document
Ae
Accounting document
Af
Dep. Posting
An
Net asset postin
C1
Closing gr/ir accts
Ci
Customer invoice
Cp
Customer payment
Da
Customer document
Db
Cust.recurring entry
De
Customer invoice
Dg
Customer credit
memo
Dr
Customer invoice
Dz
Customer payment
Eu
Conversion diff.euro
Ex
External number
Gf
Subsequent
adjustment
Je
g/l account posting
Ka
Vendor document
Kg
Vendor credit memo
Kn
Net vendors
1000
Kp
Account
maintenances
Kr
Vendor invoice
Kz
Vendor payment
Ml
Ml settlement
Nb
Vendor document
Pr
Price charge
Ra
Sub.cre.settlemetn
Re
Gross inv. Receipt
Rf
Invoice
Rk
Gross inv. Receipt
Rn
Net invoice receipt
Rv
Billing doc. Transfer
Sa
g/l account document
Sk
g/l account posting
Sb
Receipt cash payment
Su
Subsequent debit
docu.
vi
Vendor invoice
Vp
Vendor payment
Wa
Goods issue
We
Goods receipt
Wi
Inventory document
Wl
Goods issu/ delivery
Wn
Net goods receipt
X1
Recurring entry doc.
X2
Sample document
Za
Asset post. Period
Zc
Client funds
Zf
Dep. Posting
Zp
Payment posting
zv
Payment clearing
Recurring Entry & Sample Doc
Sample Document : It is a special type of reference document. It does not update transaction
figures. Data from this document is used to create default entries on the accounting document
entry screen.
Recurring Entry : A periodically recurring posting made by the recurring entry program on
the basis of recurring entry original documents
Recurring Entry Document : A document containing the fixed data for every recurring
posting (for example -> posting key, -> account, -> amount. These 3 never change).
You set up recurring entry documents for business transactions that occur on a regular basis, such
as rental payments and insurance premiums.
It does not update transaction figures.
To store, system used number range "X1"
Cross Co-Code transaction cannot be posted with recurring entry program.

Recurring Entry Program
For postings that recur on a regular basis, such as payments for rent, interest, legal fees, property
taxes, you can use the "Recurring Entry Program" to have the necessary documents generated
automatically.
(1) Create Recurring Entry Original document
It containsThe date of the first & last posting
The frequency at which the posting should be made,
The date of the next planned posting
(2) The Recurring Entry Program must be run at regular intervals within a specified period.
The program selects all recurring entry original documents in which the date of the next posting
falls within the specified period, and then generates a Batch Input Session
(3) When the Session is processed, an FI original document is posted. The date of the next
posting is changed accordingly in the "Recurring Entry Original Doc"
T-cods for creating recurring document.
- FBD1 - Create
- FBD2 - Change
- FBD3 - Display
- F.56 - Deleting Recurring entries
- F.15 - Executing for a period
- F.14 - Posting doc from recurring doc
- SM35 - Execute ur session
Hold and Parking Document

Hold Document: It is for short term and is used when tranaction Dr or Cr is uncertained and
generally its is used for external purpose. eg: Advance from potential customer
Parking Document: Its is for longer period generally used for internal purpose. eg: Advance
made for employes.
What is the main purpose of this document. Why we are using this one to in FI? How it is
useful?
Parking documents is used when we need to get any clarification regarding some account.
We can temporarily park or store this document till we get it cleared or approved.
Then we can post it.
Remember.... parking does not update the accounts....... it just stores the document..... whereas
posting will update the accounts....( for example.... the reducing/increasing of the account
balances).
The TC for Parking Documents is F-02 -> enter the required details ->go to the menu (at top )
->Document-> Park.
To post a parked document : FBV0-> go to the menu Document-> Post.
Other TCs used pertaining to Parking of Documents are :
FV50 : Post / Delete : Single Screen Transaction
FBV2 : Change
FBV3 : Display
FBV4 : Change Header
FBV5 : Display Changes
FBV6 : Refuse
SAP FI Dunning Process and

Configuration
In SAP FI, Dunning plays a vital role in Accounts receivables. Dunning is similar to reminder
notice to our business partners for their overdue/open items or outstanding balances. Dunning
letter summarizes overdue invoices record and asks for payment to be made. We configure
dunning program for accounts receivable and accounts payable. Dunning
Program includes following configuration steps:
Dunning procedure,
Dunning level,
Dunning Areas.
Dunning procedure control the path of dunning to the customer and

vendor through system. We can define our own dunning procedure as per our
convenience. Transaction code FBMP.
Dunning level defines dunning text and maximum nine dunning levels are
available. As the dunning level increase, text will also change as insistent to
make payment.
Dunning area means the client/company/company code in which we are
working on dunning program. If we dont want to run dunning program at
company code level then we can also run dunning program at organizational
level like, sales organization.
SAP provides additional functions in dunning like dunning charges to
customer or vendors. In SAP, we can do changes in dunning program like
dunning level, dunning data, and dunning area. SAP also provides dunning
block facility for special customers.
Path for SAP Dunning in IMG
Financial Accounting > Accounts Receivable and Accounts Payable >
Business Transactions > Dunning.
Here, we save basic settings for dunning program, dunning procedure and
printing data for dunning notice.
We can assign dunning procedure to customer account with transaction code

XD02 in company code area. We can also define dunning block, dunning
recipient, dunning level and other data related to dunning to customer here
only.
After completing all configurations we run dunning program with transaction

code F150
Here we have
done
with our dunning program after completing this please check sample
printout of dunning letter.
Steps of Automatic Payment Program

AUTOMATIC PAYMENT PROGRAM
1. Creation of House Bank:
SPRO-Reference IMG-Financial Accounting-Bank Accounting Bank Accounts Define House
Banks FI12
2. Creation of Cheques issue account in assets side with sort key 001 and FSV is G005 and
assign house bank and bank account no.
3. Creation of Cheque lots:
SPRO-Reference IMG- Financial Accounting AR/AP Business Transactions Outgoing
payments automatic outgoing payments payment media cheque management Define no
ranges for cheque management FCHI
4. Giving mini and max amounts to payment:
SPRO-Reference IMG-Financial Accounting AP/AR-Business Transactions Outgoing
payments automatic outgoing payments program payment methods/bank selection for
payments program set up all company codes for payment transaction T042
5. Set up paying company code for payment transaction:
SPRO-Reference IMG Financial Accounting AP/AR Business Transactions Outgoing
payments automatic outgoing payments program payment method/Bank Selection for
payment transactions set up paying company codes for payment transactions 042B
6. Set up payment methods per country for payment transactions:
SPRO Reference IMG Financial Accounting AP/AR Business Transactions Outgoing
payments automatic outgoing payments payment methods/bank selection for payment
program TO42ZL
7. Set up payment methods per company code for payment transactions:
payments Automatic outgoing payments Payment method/bank selection for payment
program set up payment methods per company code for payment transactions T042E
8. Set up bank determination for payment transactions:
payments automatic outgoing payments payment method/bank selection for payment
program set up bank determination for payment transactions BA NKDET
9. Assign payment method to vendor Master record:

SAP menu Financial Accounting AP Master Records Change FK02
10. Automatic payment program running:
Sap Menu Financial Accounting Accounts Payable Periodic processing Payments F110
11. Running the app program:
First give the parameters. Company code and payment method and next date. It means the next
date the running the program. And go to additional log in that we need to select due date check,
payment selection in all cases, line items of the payment documents and save it.
Click on the schedule proposal, next payment run in the last it has to display one generated and
one completed. Next go to new session click on systems services and reporting in that give
RFFOUS_C
Then give the run rate, identification methods, company code, house bank, bank id, check lot no,
and save it and then execute it. And come back f110 and give that identification in printout and
save it.
Document Splitting
Information on Document Splitting

You can use the document splitting procedure to split up line items for selected dimensions (such
as receivable lines by profit center) or to effect a zero balance setting in the document for
selected dimensions (such as segment). This generates additional clearing lines in the document.
Using the document splitting procedure ensures that you can draw up complete financial
statements for the selected dimensions at any time.
You can choose between displaying the document with the generated clearing lines either in its
original form in the entry view or from the perspective of a ledger in the general ledger view.
For document splitting to be possible, the individual document items and the documents must be
classified. Each classification corresponds to a rule in which it is specified how document
splitting is to occur and for which line items.
SAP delivers a set of standard rules that should usually prove sufficient. If not, you can define
your own set of rules and adapt these according to your needs.
Activate Document Splitting: Configuration Guide

1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you do not want to configure manually and prefer an automated installation process using BC
Sets and other tools, refer to the installation guide of this building block.
2 Preparation
2.1 Prerequisites
Before you start installing this scenario, you must install prerequisite building blocks.
3 Configuration
3.1 Enterprise Structures
3.1.1
Defining Segment
Use
In this IMG activity, you define your segments.
Procedure
1. Access the activity using the following navigation options:
Transaction code
IMG menu
SPRO
Enterprise Structure Definition Financial Accounting
Define Segment
2. On the Change View Segments for Segment Reporting: Overview screen, choose New Entries.
3. On the Change View Segments for Segment Reporting : Overview screen, make the following
entries:
Segment
1000_A
1000_B
1000_C
Text
Segment A
Segment B
Segment C
4. Choose Save.
5. Choose Back to return to the IMG.
Result
You have now created the segments.
3.2 Ledgers
3.2.1
Assigning scenarios and customer fields to ledgers
Use
In this activity, you assign the following to your ledgers:
Scenarios: this determines what fields in a ledger are updated when it receives posting from
other application components.
Custom Fields: you can add custom fields (that you have already defined) to the ledger.
Versions: this enables you to make general version settings for the ledger that depend on the
fiscal year. In the versions, you specify whether actual data is recorded, whether manual
planning is allowed, and whether planning integration with Controlling is activated.
Procedure
1. Access the activity using the following navigation:
Transaction code
IMG menu
SPRO
Financial Accounting (NEW) Financial Accounting
Global Settings (New) Ledgers Ledger Assign
scenarios and customer fields to ledgers
2. On the Display View Ledgers: Overview screen, select the line with the ledger 0L. In the left hand
frame double-click Scenarios.
3. On the Change View Scenarios: Overview, choose New Entries.
4. On the New Entries: Overview of Added Entries view, enter the following scenario:
Scenario for General Ledger Accounting
Long Text
FIN_PCA
FIN_SEGM
Profit Center Update

Segmentation
5. Choose Save.
6. Choose Back to return to the IMG.
3.3 General Ledger Accounting (New)

3.3.1
Classifying G/L Accounts for Document Splitting
Use
In this step, you specify for each business transaction that is entered is analyzed during the
document splitting procedure. In this analysis, the system determines for each line item whether
it is an item that remains unchanged or an item that should be split.
Procedure
Transaction code
SPRO
IMG menu
Financial Accounting (NEW) General Ledger

Accounting (New) Business Transactions Document
Splitting Classify G/L Accounts for Document Splitting
2. Enter st4 the chart of account for SAP Best Practices Baseline. Choose Continue.
3. In the following screen table, make the following entries:
Account from
Account to
Category
Description
11010100
11019006
11040100
11040500
11201010
11301010
12020200
12101000
16010100
19000100
20020100
20030100
41201010
43102010
50010100
50040130
50040200
50049999
50080100
50080800
51000100
51000900
51002000
51003100
51100010
54850000
55000100
56000100
57000100
58000100
71101000
72101000
73101000
74101000
81001010
11019005
11030100
11040450
11150100
11207990
11401000
12070100
15130100
17102010
19101020
20020500
39000000
41201040
49901000
50040120
50040130
50049000
50074100
50080700
50090900
51000870
51001800
51002800
51009000
54003000
54850000
55001400
56001800
57547300
69999100
71901060
72901000
73109000
79100090
94000000
04000
01000
02000
01000
06000
01000
06000
01000
07000
01000
03000
01000
40100
06000
30000
20000
30000
01000
20000
20000
06000
20000
30000
01000
20000
01000
30000
20000
30000
20000
30000
20000
30000
20000
01000
Cash Account
Balance Sheet Account
Customer
Material
Material
Fixed Assets
Vendor
Cash Discount (Expense/Revenue/Loss)
Material
Revenue
Expense
Revenue
Expense
Expense
Material
Expense
Revenue
Expense
Revenue
Expense
Revenue
Expense
Revenue
Expense
Revenue
Expense
3.3.2
Defining Zero-Balance Clearing Account
Use
For account assignment objects for which you want to have a zero balance setting, the system
checks whether the balance of account assignment object is zero after document splitting.
If this is not the case, the system generates additional clearing items. In this activity, you have to
create a clearing account for these additional clearing items.
Procedure
Transaction code
IMG menu
SPRO
Financial Accounting (NEW) General ledger
accounting (NEW) Business transactions Document
splitting Define Zero-Balance Clearing Account
2. Select the entry with account key 000. Double-click Accounts on the left hand side.
3. Enter the chart of account YAKR. Choose Continue.
4. Make the following entry:
GL Account
Remarks
91100000
Example
5. Save your entry.

6. Choose Back to leave the IMG activity.
3.3.3
Classifying Document Types for Document Splitting
Use
Every business transaction that is entered is analyzed during the document splitting process. In
this process, the system determines which splitting rule is applied to the document. In order that
the system can determine the splitting rule, you have to assign a business transaction variant to
each document type.
To ensure that a splitting rule is used appropriately, the relevant documents have to meet certain
requirements. These requirements relate in particular to certain item categories that either must
or must not be available. This information is specified for each business transaction variant and
is checked against the current document during posting. If the document does not meet these
requirements, the system rejects the posting.
Procedure
Transaction code
IMG menu
SPRO
Financial Accounting (NEW) General Ledger
Accounting (New) Business Transactions Document
Splitting Classify Document Types for Document
Splitting
2. Make the following entries:

Document Type
Transaction Type
Variant
DV
KZ
0200
0000
0001
0001
Example
The accounting transaction 0200 (customer invoice), variant 0001 (standard), is delivered. In this
accounting transaction, the following item categories are allowed: customer, value added tax, withholding
tax, expense, revenue, exchange rate differences, and company code clearing.
3.3.4
Defining Document Splitting Characteristics for General

Ledgers
Use
In this step, you specify an input tax indicator per company code. Then the system uses this
indicator when you post acquisitions that are not subject to tax.
Procedure
Transaction code
IMG menu
SPRO
splitting Define Document Splitting Characteristics for
General Ledger Accounting
2. On the screen, make the following entries:

Field
Zero Balance
Partner Field
Mandatory
SEGMENT Segment
PSEGMENT Partner
Segment
3.3.5
Next Procedure Define Document Splitting Characteristics for

Controlling
Use
In this IMG activity, you specify which additional characteristics you intend to apply for
document splitting. The additional characteristics are not relevant for General Ledger
Accounting. Instead, they are relevant for other application components (such as subcomponents
in Controlling) that use documents transferred from General Ledger Accounting.
Procedure
1. Access the activity as follows:
Transaction code
SPRO
IMG menu

splitting Define Document Splitting Characteristics for
Controlling
2. On the screen, make the following entries:

Field
AUFNR Order
KOSTL Cost Center
3.3.6
Defining Field Status Variants (part 'Field Status Groups')
Use
You can combine several field status groups in a field status variant. The field status group
specifies which fields are active when you enter documents, which are mandatory, and which are
suppressed (field status).
You can assign the field status variant to a company code. This enables you to work with the
same field status groups in as many company codes as you require.
During installation the field status variant 0001 has been copied to field status variant 1000.
If you perform this step because of a failed installation, the field status variant has to be deleted
before you execute this configuration step manually. Otherwise you have to create all of the field
status groups manually instead of using the copy function.
Procedure
Transaction code
IMG menu
SPRO
Global Settings (New) Ledger Fields Define Field
Status Variants
2. On the Change View Field status variants: Overview screen in the left hand frame, doubleclick Field status variants.
3. In the right hand frame, select the line with the field status variant 1000 (Field status for
1000). From the toolbar, choose Copy as (F6).
4. On the Change View Field status variants: Overview of selected set screen, enter the
following data:
FStV
Field status name
0010
Field Status BP
If you install Best Practices with the Installation Assistant and personalized values, use the
personalized value for the field status variant instead of the values stated above
5. Choose Enter.
6.
7.
8.
9.
In the Specify object to be copied dialog box, choose copy all.

Confirm the Information dialog box
Choose Save.
In the left hand frame, double-click Field status groups.
Maintaining Field Status Groups:
In all field status groups, the field status for the fields Profit Center, Segment has to be set to
Opt. Entry. To do so, proceed as follows for each field status group:
10. In the right hand frame, double-click the field status group you want to maintain.
11. On the Maintain Field Status Group: Overview screen, double-click the entry Additional
account assignments.
12. Set the field status for the fields Profit Center, Segment to Opt. Entry.
13. Choose Save.
14. Choose Back twice to return to the Change View Field status variants: Overview screen.
Repeat steps 10 to 14 for each field status group!
15. In the right hand frame, double-click the field status group YB67.
16. On the Maintain Field Status Group: Overview screen, double-click the entry Payment
transactions
17. Set the field status for both of the fields Payment currency and Payment currency amount to
Opt. entry.
18. Choose Save.
21. On the Maintain Field Status Group: Overview screen, double-click the entry Additional
account assignments.
22. Set the field status for both of the field CO/PP order to Opt. entry.
23. Choose Save.
26. On the Maintain Field Status Group: Overview screen, double-click the entry Asset
Accounting.
27. Set the field status for the fields Asset retirement and Asset number / subnumber to Opt.
entry.
28. Choose Save.
29. Choose Back three times to leave the IMG activity.
3.3.7
Use
Activating Document Splitting
In this IMG activity, you have to activate document splitting. The splitting method used is the
SAP standard one, which contains the splitting rules for the different business transactions. If this
splitting method does not meet your requirements, you can first define and then select your own
method in Customizing for document splitting. You can do this choosing Extended Document
Splitting Assign Splitting Method.
The activation then applies for the entire client. You can explicitly exclude individual company codes
from document splitting. This means, however, that you are then no longer able to create any crosscompany-code transactions containing company codes that have divergent settings for document
splitting.
Procedure
1. Access the activity as follows:
Transaction code
IMG menu
SPRO
splitting Activate Document Splitting

Constant
Name
Remarks
Z1000
Default for BP no assigned processes
Field name
Description
User action and values
Document Splitting
Inheritance
Standard A/CAssgnmnt
Constant
Z1000
Note
3. Choose Enter.
4. Save your entries.
The field Method is filled automatically with the value 12.

Define the Customer Account Groups Screen Layout
OBD2 - Define Account Groups Screen Layout
Customer groups allows you to have separate purposes and field status for different types of
customer.
For e.g. segregate by sold-to party, ship-to party and bill-to party.
With the different groups, you can make different fields required, optional or suppresed for each
of the groups
How Down Payments Are Configured

The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for
which you wish to process down payments, with item category group 0005 (milestone billing).
This gives the item type TAO via item type determination. The item type TAO calls up the billing
plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down
payment) for the down payment request. The system assigns billing type FAZ (payment request)
defined in the standard system with billing category P. (For the billing type FAZ there is the
cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed
deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value
already provided but which has not yet been calculated. You must include this condition type in
the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing
value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2
(net value). If the condition AZWR is changed manually, you can get information on the original
system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transactionspecific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type
B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down
payment request) and the billing type FAS for canceling . The down payment is controlled using
the billing category P of the billing type. A billing type becomes a down payment request when
the billing category P is assigned. You have to maintain blocking reason 02 (complete
confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for
the down payment request. In the standard system the order type TA for copying control is set up
according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment
clearing. In the standard system the order type TA for copying control is set up according to the
billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is
assigned to the underlying sales document. To do this, change the field status settings in
Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down
payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key
ANZ in the standard system) and the output tax clearing (posting key MVA in the standard
system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an
optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status
group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
The Down Payment Process Steps

Down Payment recieved from a customer.
Tcode F-29 :
You post the customer down payment. You can see that the indicator for downpayment A is
assigned.
You can also see the report at FBL5N which is line item display for customers. You will have to
tick the special G.L indicator A for noted items to view down payments recieved from customers
Tcode FB70 :
You make the customer invoice in FB70, remember that you make the invoice for the total item
and not minus the down payment amount for the customer. For example if you have posted a
down payment forRs.500 in F-29 and the invoice amount is 1000, you will post 1000 and not
500 as the customer invoice.
Tcode F-22 :
You transfer from special G.L as it is a downpayment to normal item as it is no more a current
liability for the company.
Tcode F-39 :
You give the invoice reference number and process the down payment and double click on
transfer posting. You can see the balane A has been nullified.
Tcode F-28 :
Finally when you recieve the payment from the customer you clear the open items for the
customer.
Line Item Display

Use
You can display the line items for one or more accounts.
Line items are document items that were posted to a specific account. In contrast to a document item, a
line item only contains the information from the document that is relevant from the account view.
You can display the following line items:
Open items
Cleared items
Noted items
Parked items
Items with special G/L transactions (in Accounts Receivable and Accounts Payable)
Items with customer or vendor items (in Accounts Receivable and Accounts Payable)
You can display the line items for the following account types:
Customer accounts
Vendor accounts
G/L accounts
Prerequisites
In order to display the line items for an account, the account must be managed with line item display. This
means that you have set the indicator Line item display in the master data of the account.
This setting is mandatory for customer and vendor accounts.

For G/L accounts, you have to make this setting in the account master data.
Features
If you have posted a business transaction and want to display the line items, you have the following
options:
Display the document and then the line items..

Display the account and then the line items.
Reversal Entry In Accounting

At times some incorrect documents might have been entered in the systems.
If you have entered an incorrect document, you can reverse it. Note that R/3 can reverse a
document only if the following conditions are met:
- Contains no cleared items
- Contains only vendor, customer, or G/L line items
- Was posted within the FI system
- Contains only valid values, such as business areas, cost centers, and tax codes
Ordinarily, you post a reversing document in the same period you posted the original document.
The period of the original document must be open to post a reversing document. If the period is
not open, you can overwrite the posting date field with a date in an open period, such as the
current period.
Reversal can be done individually - FB08 or Mass F.80.
If the document to be reveresed contain cleared items, then cleared item must be reset before the
reversal of document.
Cash Journal
1. Purpose
If you do not want to configure manually and prefer an automated installation process using the
SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick
Guide.
2. Preparation
3.4 Prerequisites
Building Blocks
If you want to use this building block, you must first install the following building blocks:
Building Block
Description
Level 0
Best Practices Installation
Level 1
Organizational Structure
Organizational Units
With building block J02 all required organizational units are maintained. Following
organizational units are needed for the External Financial Accounting Local (NEW) building
block:
Field name
Description
BUKRS
FIKRS
Company Code
Financial
Management Area
Controlling Area
Chart of Accounts
Credit Control Area
KOKRS
KTOPL
KKBER

1000, 1010
1000
1000
YAUA
1000
Check building block 101 for further details.
Note
3. Configuration
a. Cash Journal
i.
Defining Correspondence Types

Use
A Correspondence Types is set up for company code 1000
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Transaction Code

Global Settings (New) Correspondence Define
Correspondence Types
OB77
2. On the Change View Correspondence Types: overview Screen, make the following entries:
Corr.
Type of
Correspondence
SAPU1
SAPU2
SAPU3
SAPU4
Indiv.Text
Date 1 name
Date 2 name
Podatkova nacladna x
for Ukraina
Cash order, Ukraine x
Correction of the
tax invoice
Invoice from FI,
Ukraine
Podatkova
nacladna f
Cash order,
Ukraine
Correction of
the ta
Invoice from
FI, UA
Podatkova
nacladna f
Cash order,
Ukraine
Correction of
the ta
Invoice from
FI, UA
3. Save your Entries.
Doc.ne
ncess
ay
x
x
3.1.2
Assigning Programs for Correspondence Types
Use
In this activity, you define the print program and the selection variant corresponding to each
correspondence type. The selection variant is used when printing the requested correspondence.
Procedure
IMG Menu
Transaction Code

Global Settings (New) Correspondence Assign Programs
for Correspondence Types
OB78
2. On The Screen Change View Allocate program for automatic correspondience: overview, Make the
following entries:
Cocd
Corr.
Name of the print

program
Name of
variant
Text.
1010
SAPU1
J_1UF_PODATKO
VA_NACLADNA
SAPU1
PODATKOVA_
NACLADNA_
TEXT
1010
1010
SAPU2
SAPU3
SAPU2
SAPU3
1010
SAPU4
J_1UFKORDR2
J_1UF_CORRECTI
ON_PODATK_NA
KL
J_1UFPF2
PODATKOVA_
NACLADNA_
TEXT
SAPU4
3.1.3
Defining Form Names for Correspondence Print
Use
In this activity, you define the names of the forms which are to be used for printing the
correspondence.
The system attempts to create the letters for your customers/vendors in the language specified in
the customer/vendor master record. Internal documents are issued in the company code or logon
language. To do this, the corresponding form must be available in the required language in the
system. You should therefore translate the forms into the required languages if they are not
already available in the standard system.
You define the form names depending on the company code, print program and a form ID. With
the help of the form ID, it is possible to store different forms for one print report.
.
Procedure
IMG Menu
Transaction Code
Financial Accounting (New) General Ledger Accounting

(New) Correspondence Define Form Names for
Correspondence Print
SPRO
2. On The Screen Change View Forms for correspondence overview, Make the following entries:
Program
Program Title
J_1HKORD
Print Program: Document

Extract
Print programm for FI
invoice
Tax invoice correction
print programm
J_1UFPF2
J_1UF_COR
RECTION_P
ODATK_NA
KL
J_1UF_POD
ATKOVA_N
ACLADNA
J_1UF_POD
ATKOVA_N
ACLADNA
Fo.id
J_1H_DOC_TH_04
J_1UFINVOICE
CN
Tax invoice print

programm
Tax invoice print
programm
Form
J_1UFCORRPODN
AKL
J_1UFPODATNAK
L_V
J_1UFPODATNAK
L_V
3.1.4
Defining Number Range Intervals for Cash Journal
Documents
Use
A number range is set up for company code 1000(same as SAP standard for company code
0001).
Procedure
IMG Menu
Transaction Code
Financial Accounting (NEW) Bank Accounting

Business Transactions Cash Journal Define Number
Range Intervals for Cash Journal Documents
FBCJC1

Nr. Range
Object
Subvalue
No.
CAJO_DOC
2
1000
01
To Fiscal
Year
From No.
To No.
0000000001
9999999999
External
3.1.5
Setting up Cash Journal
Use
G/L account 30100000 has been assigned to the cash journal
Assigned document types: AB for G/L account postings
Procedure
IMG Menu
Transaction Code

Business Transactions Cash Journal Set Up Cash
Journal
FBCJC0

Co.
Cod
e
Cash
Jour.
G/L
Acct.
Cu
rr.
Doc.
Type
G/L
Post
-ing
Doc.
Type
Paym.
to
Vendo
r
Doc.
Type
Paym.
from
Vendor
Doc.
Type
Paym.
from
Custo
mer
Doc.
Type
Paym. to
Custom
er
Cash
Journal
name
UKRA
INIAN
CASH
JOUR
NAL
UKRA
INIAN
CASH
JOUR
NAL
1010 0001
301000 U
00
A
H
AB
KZ
KZ
DZ
DZ
1010 0002
302978 E
01
U
R
AB
KZ
KZ
DZ
DZ
3.1.6
Creating, Changing and Deleting Business Transactions
Use
In this activity, you can create, change and delete business transactions for the cash journal.
Procedure
IMG Menu
Transaction Code

Business Transactions Cash Journal Create, Change,
Delete Business Transactions
FBCJC2

Transaction
Business
Transaction Type
G/L account
B
C
D
K
31100001
31100001
2
3
4
3.1.7
Tax
Code
Cash journal business transaction
PAYMENT TO BANK
RECEIPT FROM BANK
RECEIPT FROM CUSTOMER
PAID TO VENDOR
Setting up Print Parameters for Cash Journal
Use
To print the cash journal and the cash journal receipts, you have to set up the corresponding print
program parameters per company code. SAP standard is used.
Procedure
IMG Menu
Transaction Code

Business Transactions Cash Journal Set Up Print
Parameters for Cash Journal
FBCJC3

Company
code
Cash Journal
Print Program
Report
Variant
Correspondence
1000
RFCASH00
CASHUA
SAPU2
Accounting
Document
3.1.8
Use
Defining Sender Details for Correspondence Form
In this activity, you define which texts are to be used in the letter window and the signature line for each
company code. This applies to the following:
letter header
letter footer
sender address
Procedure
IMG Menu
Transaction Code
Financial Accounting (NEW) General Ledger Accounting

(New) Correspondence: Internal Document Make and
Check Settings for Correspondence Define Sender Details
for Correspondence Form
SPRO

Company
code
program
Header text
Footer text
Signature
text
Sender
1000
J_1UFKOR
DR2
ZADRS_HEAD
ER_UA
ZADRS_FO
OTER1_UA
ZADRS_S
IG_UA
1000
RFKORD0
0
ADRS_HEADE
R
ADRS_FOO
TER
1000
RFKORD1
0
ZADRS_HEAD
ER_UA
ZADRS_FO
OTER1_UA
ADRS_SI
GNATUR
E
ZADRS_S
IG_UA
1000
RFKORD4
0
ZADRS_HEAD
ER_UA
ZADRS_FO
OTER1_UA
ZADRS_S
IG_UA
1000
RFKORD8
0
ZADRS_HEAD
ER_UA
ZADRS_FO
OTER1_UA
ZADRS_S
IG_UA
1000
SAPF130D
ZADRS_HEAD
ER_UA
ZADRS_FO
OTER1_UA
ZADRS_S
IG_UA
ZADRS
_SEND
ER1_U
A
ADRS_
SENDE
R
ZADRS
_SEND
ER1_U
A
ZADRS
_SEND
ER1_U
A
ZADRS
_SEND
ER1_U
A
ZADRS
_SEND
ER1_U
A
Company
code
program
Header text
Footer text
Signature
text
Sender
1000
SAPF130k
ZADRS_HEAD
ER_UA
ZADRS_FO
OTER1_UA
ZADRS_S
IG_UA
ZADRS
_SEND
ER1_U
A
3.5 Importing and Assigning Reporting Variants

Reporting Variants Cash Journal (program J_1UFKORDR2)
Use
The purpose of this activity is to create reporting variant for reporting cash journal (program
J_1UFKORDR2).
Procedure
1. Access the activity using the following navigation options:
SAP Menu
Transaction Code
Tools ABAP Workbench Development ABAP Editor

SE38
2. Enter J_1UFKORDR2 in the Program field.

3.
4.
5.
6.
7.
Choose Variants in the Sub objects.

Choose Change.
On the ABAP: Variants initial Screen,.in Variant Field enter SAPU2.
Choose Create.
On maintain Variant Report *****Screen, Variant sapu2 input following entries..
Form set
Output to printer
Correspondence
Fi Document
number
B1
LOCL
SAPU2
8. Choose Variant Attributes. On Meaning field enter Variant for Ukraine. Choose Save. Choose Back.
4 Referenced Business Processes

4.1.1.1
Purpose
In this section of the document you find some business processes which are often repeated. So
the business process is described once in the section reference business processes. Later we refer
to this reference business process. The chapter reference business process provides the
description of the business process. Later you find the business process described and the entry
data you need for testing.
Do not test the reference business processes described in this chapter! Starting with chapter
General Business Process you find the BPP you have to test and the relevant entry data.
4.1.1.2
Prerequisites
You need to install the building block N70. Create manually or by eCATTs some accounts
payable and accounts receivable.
For the business process procedure General Ledger no reference business process exists.
4.2 Posting a Customer Invoice

4.2.1.1
Prerequisite
The customer master records have been maintained. One of our customers has granted us
automatic debit authorization, and one pays us by bank direct debit.
4.2.1.2
Procedure
To post an invoice, use the Accounts Receivable Accounting: Posting Invoices business process
procedure.
You will now post an invoice for each of the customers.
1. Access the transaction choosing one of the following navigation options:
Accounting Financial Accounting
Document Entry Invoice
FB70
SAP menu
Transaction code
Customer
2. Make the following entries if it is not already been defaulted by the system:
Field name
Remarks
Company Code
BP01
BU SMB Company DE
3. Choose Enter.
To change the company code, choose Edit Change Company Code.
4. On the Basic Data tab page in the Enter Customer Invoice: Company Code XXXX screen, make the
following entries:
Field name
R/O/C
Remarks
Customer
Example
Invoice Date
Example
Reference
Example
Amount
Example
Currency
Calculate Tax
Tax Code

Field name
R/O/C
Remarks
G/L Account
Sales revenue domestic
D/C
Amount in Document
Currency
Enter the gross amount. The

system calculates the output
tax automatically.
Tax Code
16% tax on sales/purchases
Profit Center
6. To check the document before it is posted, choose Simulate (F9).
This enables you to display the document, including the tax on sales/purchases to be posted,
and to correct it if necessary.
7. Choose Post (Ctrl+S).
In the lower area of the screen, the system generates the message: Document 18000000xx
was posted in company code BP01, where xx is the sequential document number posted by
the system.
8. Make a note of the invoice document number.
When you call up the transaction for the first time, a dialog box appears for you to enter
the company code. Enter company code BP01 here.
4.2.1.3
Result
The document is posted to the database and the G/L account and customer transaction figures are
updated.
4.3 Manual Bank Statement

4.3.1.1
Use
The bank credits the automatic debit and the bank direct debit to your account.
For a detailed description of this procedure, refer to the Manual Account Statement business
process procedure. This document describes the procedure for a check credit memo through the
bank. The procedure for the bank direct debit / automatic debit will now be described here.
4.4 Entering and Posting a Manual Account Statement

4.4.1.1
Procedure
The following example shows you how to post an incoming check.

When you call up the transaction for the first time, the Specifications dialog box appears for you
to make the following entries.
Field name
Remarks
Internal Bank
Determination
Select indicator
Start Variant
BP01
Processing
Type
Transfer
Value Date
Select indicator
If this indicator is set, you can enter the house

bank ID and the account ID. If the indicator is
not set, you have to enter the bank number
and the bank account number.
You have to choose Processing Type 4. If you

choose this processing type, you have to use
transaction FEBA for further processing.
Choose Continue or Enter
You can also display this dialog box by choosing Settings Specifications. Please check if
the following data is entered.
Menu path
Accounting Financial Accounting Banks Input

Bank Statement Manual Entry
Transaction code
FF67
2. On the Process Manual Bank Statement screen, make the following entries:
Field name
Company
Code
BP01
House Bank
DB
Account ID
GIRO
Statement
Number
Current statement number

(you can enter any number
here)
Statement
Date
Statement date (TODAY)
Beginning
Balance
Beginning balance = ending

balance of the previous
statement
Ending
Balance
Beginning balance + EUR

XXX
Remarks
If you have forgotten the number of your

previous statement, you can choose Overview
to display your old statements. You can then
copy the last statement from the overview or
create a new statement. In this way, the
statement number, statement date, and
beginning balance are set automatically.
The bank credits EUR XXX to your account.
Choose Enter to confirm

your entries.
3. On the Process Manual Bank Statement screen, make the following entries:
Field name
Transaction
002+
Remarks
Field name
Value Date
Value date of the item

e.g. today
Remarks
Amount
Bank
Reference
Do not enter anything in this field because the

bank does not provide any references.
Pushbutton
Save
The account statement is included in the

system when you choose Save, but is not yet
posted. You can still change the account
statement or add new items to it.
Pushbutton
Post
The statement is posted online (in the

background).
Transaction 002+ is for Check deposit and contains the posting logic for the document to be posted.
In this case, the document is posted:
From the bank to bank subaccount 280008 without clearing.
4.4.1.2
Result
Once you have posted the account statement, the system displays the posting statistics. These
enable you to see how many FB01 postings (post without clearing) have been carried out with
and without errors. This also applies to FB05 postings (post with clearing). In our example, one
FB01 posting has been carried out.
4.5 Postprocessing an Account Statement

4.5.1.1
Use
Every time you post a manual account statement, you should postprocess it because the system
cannot always clear all the items automatically. This is particularly important if the customer has
not paid the total amount or has quoted the wrong reference. In this particular case, no clearing
posting is carried out and, consequently, postprocessing is necessary.
4.5.1.2
Prerequisites
The manual account statement has been posted.
4.5.1.3
Procedure
To postprocess the account statement, use the data from the examples. The data in the table
below is intended as an aid.
Menu path
Accounting Financial Accounting Banks Input

Bank Statement Reprocess
Transaction code
FEBA
2. On the Bank Statement Subsequent Processing screen, make the following entries:
Field name
Application
Electronic and manual bank
Remarks
Field name
Remarks
statement
Company
Code
BP01
House Bank
DB
Account ID
GIRO
Statement
Number
Statement number of the

account statement that was
posted last
See Manual Account Statement, point 3.
Statement
Date
Statement date (TODAY)
See Manual Account Statement, point 3.
Posting Area
G/L accounting
3. Choose
Statement Overview.
4. Double-click the bank details to display the statements from this bank. Double-click the statement
number to display the statement items. A green checkmark next to the statement indicates that the
postings have been processed without errors. You can see the posted document number in the
individual statement items. Double-click an item to display further information, such as the reference,
business partner, bank details, external transaction, note to payee, and so on. To display the
document that was created, double-click the document number.
5. Choose the green arrow (Back F3) to return to the Bank Statement Subsequent Processing screen.
In this screen, select Subledger accounting in the Posting Area field and choose Statement Overview
(F8).
6. Double-click the bank details. A red cross next to the statement indicates that the account statement
contains items that could not be posted. You have to postprocess these items. Double-click the
statement and then the item. Choose Specifications Change Method to change the posting
method. Choose Display all screens. The posting method is described in the following note.
There are several options available for selecting the account statements to be displayed. You can
display statements that have a particular statement status. There are three different statuses: all
line items, only line items incompletely posted, and only line items completely posted.
The posting methods Display incorrect screens, Display all screens, Do not display screens
specify whether all the screens, only incorrect screens, or no screens are displayed during
postprocessing. The Display all screens method can be chosen for test and training purposes.
Otherwise, you should choose the Display incorrect screens method.
You should always check G/L accounting and subledger accounting, since both types of
accounting might contain postings that have not been carried out.
4.5.1.4
Result
The statement status has not changed because it was already green for both G/L accounting and
subledger accounting before you postprocessed it.
5 Cash Journal Postings

5.1.1
Purpose
You can use the cash journal to manage cash transactions in your company. You can post cash
receipts and cash payments, print receipts, and print out a cash journal. The cash journal in the
R/3 System is a subsidiary ledger, which contains documents that are transferred from the cash
journal to the general ledger in SAP FI. A cash journal is kept in one currency.
Cash Journal
Description
Currency
0001
Petty Cash
EUR
The cash journal does not include functions for accepting and depositing checks.
Each cash journal is assigned a G/L account to which the documents in the general ledger are
posted.
Cash Journal
G/L account IKR
0001
288010
When a posting is made to a cash journal transaction, the documents with the following
document types are posted:
Business Transaction
Document Type
G/L account postings
AB
Vendor: incoming/outgoing payments
KZ
Customer: incoming/outgoing payments
DZ
You can create your own business transactions that have to be posted. In the cash journal
transaction FBCJ, you can create, change, and delete business transactions (menu path: Extras
Change Business Transaction). We provide the following business transactions for cash journal
accounting:
Bus.
transac. no.
Bus. transaction type
Text
01
E = Expense
Postal costs
682100
V0
02
E = Expense
Shipping costs
682000
V1
03
E = Expense
Office supplies
680000
V1
04
D = Customer
Receipt from customer
05
K = Vendor posting
Payment to vendor
06
B = Payment to
Payment to Deutsche
280015
07
B = Payment to
Payment to Dresdner
281015
08
B = Payment to
Payment to BW bank
282015
09
C = Receipt from
Receipt from Deutsche
280014
10
C = Receipt from
Receipt from Dresdner
281014
11
Cash trans. from

Dresd.Bnk.
C = Receipt from
Receipt from BW bank
282014
12
R = Revenue
Domestic sales in cash
500900
Payment to Postbank
285015
Receipt from Postbank
285014
B = Payment to
bank account
C = Receipt from
14
13
Account no. in
CC 0100 (0200)
Tax
code
A1
15
E = Expense
Import Tax
262800
U1
16
E = Expense
Office Supplies 7%
680000
V2
5.1.2
Process Flow
Access the transaction choosing one of the following navigation options:

Menu path
Accounting Financial Accounting Banks Input Cash

Journal
Transaction code
FBCJ
The following business processes are described in the examples below:
Posting an incoming payment

A customer pays an open invoice in cash to the amount of EUR 174,000. A receipt is
printed for this. The customers open item is then cleared.
Clearing the customer invoice
Posting for One-time Customer
Document split postings in the cash journal
Direct postings to tax accounts
Transferring cash from petty cash to a house bank account by means of an electronic
account statement
We transfer EUR 11,000 from petty cash to our account at Deutsche Bank. The bank
subaccount is then cleared by means of an electronic account statement.
Paying cash to a vendor, followed by reversal
We pay a vendor EUR 580 in shipping costs, including 16% VAT, in cash. This document
is then reversed because the invoiced amount is to be transferred.
Printing the cash journal
5.2 Posting Open Items

The incoming payment business transaction for customers is only relevant once an open
customer item has been posted.
For detailed description see chapter Posting an Customer Invoice at Reference Business
Processes. For this process use the following data.
Make the following entries:
General data:
Transactio
n
1 Invoice
108
Posting /
document
date
Today's date
2 Invoice
109
Today's date
Cust.
Reference
FBCJ02
FBCJ01
Amount
Cur.
174,000.0 EUR
0
27,724.00 EUR
Calculate
tax
X
X
Item data:
G/L
account
1 500900
2 500900
Debit /
credit
Credit
Credit
Amount in document
currency
174.000,00
27,724.00
Tax code
Payment tab page:
A1
A1
Payment term 0001

Payment term 0001
5.3 Posting an Incoming Payment

5.3.1
1.
2.
Procedure
Access the transaction choosing one of the following navigation options:

Menu path

Journal
Transaction code
FBCJ
On the Cash Journal XXXX Company Code XXXX screen, make the following entries:
Field name
User action and

values
Company
Code: Cash
Journal:
BP01
0001
If the system does not
request you to make
an entry, check
whether you are
already in the correct
cash journal.
Description
If necessary, choose Change Cash Journal to select the correct

cash journal.
Choose the Cash

Receipts tab page if it
is not already
displayed.
Display
Period
Today's date
or choose Today.
The entries in these fields are used to restrict the cash

documents.
Business
Transaction
The entry in this field defines the document type to be posted

and the offsetting account for the cash account.
Amount
174,000.00
In this field, you enter the amount that is paid in by the customer
in cash. An open item to the amount of EUR 174,000 is
outstanding for customer 108. The customer pays this open item
in full.
Receipt
Recipient
Mr. Smith
In this field, you enter the name of the person paying in the
amount. This is then printed on the receipt.
Text
Cash payment for

open invoice
You can enter a short text for the business transaction

here.
Customer
108
Enter the customer number.
or choose the
transaction
PAID TO/RECEIPT
FROM
Field name
User action and

values
Description
Reference
FBCJ01
Enter the invoice document reference number here.
Save Sel.
Select the line that

you have just entered
and choose Save Sel.
When you choose this pushbutton, the data you entered and
selected is saved. However, your entries have not yet been
posted in the general ledger. The document status changes to
yellow.
Document statuses:
Red traffic light
The cash journal entry has been recorded in the system; initial
checks have been carried out for the data entered.
Yellow traffic light
The entry has been saved in the cash journal.
Green traffic light
The entry has been saved in the cash journal and posted in the
general ledger.
Red cross
The document has been reversed.
When you choose this pushbutton, ALL the entries in the cash
journal, and not just those you selected, are saved.
The cash journal document number is assigned when you save
a document. The document number appears in the Internal
Document Number field.
Save
Internal
Document
Number
Post Sel.
Select the appropriate

line(s) and choose
Post Sel.
Post
When you choose this pushbutton, the data you have to select
is posted. A document is also created in the general ledger. The
document status changes to green.
journal, and not just those you selected, are posted to the
general ledger.
Receipt

line(s) and choose
Receipt.
Choose Receipt to print a receipt for the document selected.

You cannot reverse a document once a receipt has been
printed.
Follow-on
Doc.

line(s) and choose
Follow-on Doc. The
document posted in
SAP FI is then
displayed.
Choose Follow-on Doc. to display the FI document for the G/L

account.
You cannot reverse a cash document once the receipt for it has been printed.
If the customer makes use of a cash discount, the lost cash discount is not posted until the
customer invoice has been cleared.
5.4 Clearing the Customer Invoice

5.4.1.1
Use
Once the incoming payment has been posted as described above, the customer invoice must be cleared.
The customer invoice is not automatically cleared when incoming payments are posted in the cash
journal. For more information on clearing invoices, refer to the Account Maintenance: Manual Clearing
business process procedure.
5.4.1.2
Procedure

Menu path
Accounting Financial Accounting Customer Account

Clear
Transaction code
F-32
2. On the selection screen make the following entries:

Field name
Description
Account
108
Enter the account to be cleared.
Company
Code
BP01
Clearing Date
Today's date
Enter the clearing date here. Todays date is

defaulted in this field. Choose Enter.
Additional
Selections
Reference
Enter a reference here.
Process Open
Items
Choose Process Open Items.
Reference
FBCJ01
Process Open
Items
A list of all the open items selected is

displayed. Select and activate the items that
are to be cleared at the same time and post
them.
3. Choose Process open items to start the report.

4. Mark or demark the items which belong together. Balance must be zero.
5. Save your clearing by choosing Post (Ctrl+S).
5.4.1.3
Result
The documents are cleared and a clearing document is posted. Check customers account with
transaction FBL5N (Display / Change line items). You can repeat this process for customer 109.
5.5 Postings to One-time accounts

5.5.1.1
Use
The incoming payment business transaction for customers is only relevant once an open
customer item has been posted. Use a CPD customer (One-time customer).
For detailed description see chapter Posting a Customer Invoice at Reference Business
Processes. For this process use the following data.
Make the following entries:
General data:
Transactio
n
Cust.
1 Invoice
CPD
Item data:
G/L
account
1 500900
Debit /
credit
Credit
Posting /
document
date
Today's date
Reference
Amount
Cur.
Calculate
tax
FBCJ03
15.300,00
EUR
Amount in document
currency
15.300,00 or *
Tax code
Payment tab page:
A1
Payment term 0001
5.6 Posting an Incoming Payment

5.6.1.1
Procedure

Menu path

Journal
Transaction code
FBCJ
2. On the Cash Journal XXXX Company Code XXXX screen, make the following entries:
Field name
User action and

values
Company
Code: Cash
Journal:
BP01
0001
request you to make
an entry, check
whether you are
cash journal.
Description

cash journal.
Choose the Cash

Receipts tab page if it
is not already
displayed.
Display
Period
Today's date
or choose Today.

documents.
Field name
User action and

values
Description
Business
Transaction

Amount
15.300,00
In this field, you enter the amount that is paid in by the customer
in cash. An open item to the amount of EUR 174,000 is
outstanding for customer 108. The customer pays this open item
in full.
Receipt
Recipient
Mr. Smith
In this field, you enter the name of the person paying in the
amount. This is then printed on the receipt.
Text
Cash payment for

open invoice

here.
Customer
CPD
Enter the customer number. New window opens. Fill it

with Customer data.
Reference
FBCJ03
Save Sel.

yellow.
Document statuses:
Red traffic light
Green traffic light
general ledger.
Red cross
or choose the
transaction
PAID TO/RECEIPT
FROM
Save
Internal
Document
Number

Post Sel.

line(s) and choose
Post Sel.
Post
general ledger.
Receipt

line(s) and choose
Receipt.

printed.
Follow-on
Doc..

line(s) and choose
Choose Follow-on Doc.. to display the FI document for the G/L

account.
Field name
User action and

values
Description
Follow-on Doc.. The

document posted in
SAP FI is then
displayed.
If the customer makes use of a cash discount, the lost cash discount is not posted until the
customer invoice has been cleared.
5.7 Clearing the Customer Invoice

5.7.1.1
Use
Once the incoming payment has been posted as described above, the customer invoice must be cleared.
The customer invoice is not automatically cleared when incoming payments are posted in the cash
journal. For more information on clearing invoices, refer to the Account Maintenance: Manual Clearing
business process procedure.
5.7.1.2
Procedure

Menu path
Accounting Financial Accounting Customer Account

Clear
Transaction code
F-32
2. On the selection screen make the following entries:

Field name
Description
Account
CPD
Enter the account to be cleared.
Company
Code
BP01
Clearing Date
Today's date
Enter the clearing date here. Todays date is

defaulted in this field. Choose Enter
Additional
Selections
Reference
Enter a reference here.
Process Open
Items
Choose Process Open Items.
Reference
FBCJ03
Process Open
Items
A list of all the open items selected is

displayed. Select and activate the items that
are to be cleared at the same time and post
them.
3. Choose Process open items to start the report.

4. Mark or demark the items which belong together. Balance must be zero.
5. Save your clearing by choosing Post (Ctrl+S).
5.7.1.3
Result
The documents are cleared and a clearing document is posted. Check customers account with
transaction FBL5N (Display / Change line items).
5.8 Document Split Postings in the Cash Journal

5.8.1.1
Use
You can define different account assignments, tax codes, or business areas for each cash journal
item. This differentiation makes it easier to enter the cash journal document.
Based on the split in the cash journal document, the system creates offsetting posting items and
cash journal items and a summary tax item.
5.8.1.2
Procedure

Menu path

Journal
Transaction code
FBCJ
Field name
User action and

values
Company
Code: Cash
Journal:
BP01
0001
request you to make
an entry, check
whether you are
cash journal.
Description

cash journal.
Choose the Cash

Payments tab page if
it is not already
displayed.
Display
Period
Today's date
or choose Today.

documents.
Business
Transaction
16

Split
Choose the split
or choose the
transaction
OFFICE SUPPLIES
7%
A new window opens. Enter at least one additional business
Field name
User action and

values
Description
button
transaction.
The system proposes the original amount for the first

business transaction. Once you have entered additional
business transactions, you have to adjust the original
amount so that with the additional line items, it
corresponds in total to the total amount displayed on the
bottom right of the screen.
Text
3
OFFICE SUPPLIES
16 %
Cost Center
Transaction 16:
cost center 1101
Transaction 3:
cost center 1102
The system determines the respective tax amounts and
displays them in the lower area of the dialog box. Choose
the button Copy.
Copy
Reference
FBCJ04
Save Sel.

yellow.
Document statuses:
Red traffic light
Green traffic light
general ledger.
Red cross
Save
Internal
Document
Number

Post Sel.

line(s) and choose
Post Sel.
Post
Receipt
general ledger.

line(s) and choose
Receipt.

printed.
Field name
User action and

values
Description
Follow-on
Doc..

line(s) and choose
Follow-on Doc.. The
document posted in
SAP FI is then
displayed.

account.
5.8.1.3
Result
The payment is posted.
5.9 Direct Postings to Tax Accounts

5.9.1.1
Use
In the cash journal, you can post to tax accounts directly. This enables you, for example, to pay
import sales/purchases tax cash.
The tax code must be single-level (the costing sheet for this tax code must have only one
active item).
5.9.1.2
Procedure

Menu path

Journal
Transaction code
FBCJ
Field name
User action and

values
Company
Code: Cash
Journal:
BP01
0001
request you to make
an entry, check
whether you are
cash journal.
Description

cash journal.
Choose the Cash

Payments tab page if
it is not already
displayed.
Display
Period
Today's date
or choose Today.

documents.
Field name
User action and

values
Description
Business
Transaction
15

Text
Cash payment for
or choose the
transaction
IMPORT TAX
Import Tax

here.
Reference
FBCJ05
Save Sel.

yellow.
Document statuses:
Red traffic light
Green traffic light
general ledger.
Red cross
Save
Internal
Document
Number

Post Sel.

line(s) and choose
Post Sel.
Post
general ledger.
Receipt

line(s) and choose
Receipt.

printed.
Follow-on
Doc..

line(s) and choose
Follow-on Doc.. The
document posted in
SAP FI is then
displayed.

account.
5.9.1.3
Result
The payment is posted.
5.10 Transferring Cash from Petty Cash to a House Bank

Account
Menu path
Accounting Financial Accounting Banks Outgoings Cash

Journal
Transaction code
FBCJ
Field name
Description
Cash Journal
0001
If necessary, choose Change Cash Journal to select the

correct cash journal.
Choose the Cash Payments

tab page if it is not already
displayed.
Display
Period
Today's date
or choose Today.

documents.
Business
Transaction
The entry in this field defines the document type to be

posted and the offsetting account for the cash account.
Amount
Enter the amount

11,000.00.
Save Sel.
or PAYMENT TO DT. BANK

transaction
Select the line that you have

just entered and choose Save
Sel.
Post Sel.
Select the appropriate line(s)
and choose Post Sel.
Follow-on
Doc..
Select the appropriate line(s)

and choose Follow-on Doc..
The document posted in SAP
In this field, you enter the amount that is paid into the
bank account.
When you choose this pushbutton, the data you entered
and selected is saved. However, your entries have not
yet been posted in the general ledger. The document
status changes to yellow.
Document statuses:
Red traffic light
The cash journal entry has been recorded in the system;
initial checks have been carried out for the data entered.
Green traffic light
The entry has been saved in the cash journal and posted
in the general ledger.
Red cross
If you choose the Save pushbutton without having
selected any entries, all the entries will be saved.
When you choose this pushbutton, the data you selected
is posted. A document is also created in the general
ledger. The document status changes to green.
If no lines have been selected, ALL the entries in the
cash journal are posted to the general ledger.
Choose Follow-on Doc.. to display the FI document for
the G/L account.
Field name
Description
FI is then displayed. In this

case, the bank subaccount
280015 is posted as the
offsetting account for petty
cash. This was defined
accordingly in the business
transaction settings.
The bank subaccount is cleared by means of an electronic account statement.
5.11 Paying Cash to a Vendor, Followed by Reversal

Menu path
Accounting Financial Accounting Banks Outgoings

Cash Journal
Transaction code
FBCJ
Field name
Description
Cash
Journal
0001
Check that you are already in the

correct cash journal. If necessary,
choose Change Cash Journal to select
the correct cash journal.
Choose the Cash Payments tab page

if it is not already displayed.
Display
Period
Today's date
or choose Today.
The entries in these fields are used to

restrict the cash documents.
Business
Transaction
The entry in this field defines the

document type to be posted and the
offsetting account for the cash
account.
Amount
580.00
In this field, you enter the amount

taken from petty cash. The net amount
(500.00) and the tax rate (16%) are
determined automatically on the basis
of the tax code defined in the business
transaction.
Cost Center
1602
In this field, you enter the cost center

to which the shipping costs are to be
posted.
Save Sel.
Select the line you just entered and

choose Save Sel.
When you choose this pushbutton, the

data you entered and selected is
saved. However, your entries have not
yet been posted in the general ledger.
The document status changes to
or SHIPPING COSTS transaction
Field name
Description
yellow.
Document statuses:
Red traffic light
The cash journal entry has been
recorded in the system; initial checks
have been carried out for the data
entered.
The entry has been saved in the cash
journal.
Green traffic light
The entry has been saved in the cash
journal and posted in the general
ledger.
Post Sel.
Select the appropriate line(s) and

choose Post Sel.
When you choose this pushbutton, the

data you selected is posted. A
document is also created in the
general ledger. The document status
changes to green.
If no lines have been selected, ALL the
entries are posted to the general
ledger.
Follow-on
Doc..
Select the appropriate line(s) and

choose Follow-on Doc.. If necessary,
choose Accounting document.
The document posted in SAP FI is
then displayed. In this case, the
expense account 682000 (shipping
costs) and the account 260000 (input
tax) are posted as the offsetting
account for petty cash. This was
defined accordingly in the business
transaction settings.
Choose Follow-on Doc.. to display the

FI document for the G/L account.
Reverse
Select the entry and then delete it.

Enter 01 as the reason for reversal
and confirm this.
Select the entry you have just posted.

Choose Entry Delete Entry to
reverse the document selected.
The source document and the new

reversal document are now marked
with a red X.
You cannot reverse the document once you have triggered the function for printing the
receipt.
6 Printing the Cash Journal

Menu path
Accounting Financial Accounting Banks Outgoings

Cash Journal
Transaction code
FBCJ
Field name
Description
Cash Journal
0001
Check that you are already in the correct cash

journal. You will need PETTY CASH for the next
transaction. If necessary, choose Change Cash
Journal and then the correct cash journal.
Display
Period
Todays date or choose

Today.
The entries in these fields are used to restrict the

cash documents for printing the journal.
Print Cash
Journal
Choose Print Cash

Journal.
Choose this pushbutton to call up the report with

which you can print the cash journal. The data
required is already defaulted in the report.
A cash journal then appears containing the
incoming and outgoing payments. You can now
print this out.
Purpose
If you do not want to configure manually and prefer an automated installation, you can use the
Best Practices Installation Assistant.
Preparation
Prerequisites
Building Blocks
Before you start installing this building block, the installation of the following building blocks
must have been completed:
Building Blocks
Baseline Building Blocks (Layer 0)

B32 - Best Practices R/3 Installation
J02 - Organizational Structure
Comment
Building Blocks
Comment
J03 - Financial Accounting

J08 - Controlling
N74 Cost of Sales Accounting
J05 - Materials Management
J04 Sales and Distribution
L00 EC&O Organizational Structure Descriptions
Configuration
Maintain Terms of Payment
Use
This activity will maintain the terms of payment.
Procedure
1. Access the activity using one of the following navigation options:
SM30 (Customizing Object V_T052)
Transaction
Code
Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Incoming invoices/Credit Memos Maintain
Terms of Payment
2. On the Change View Terms of Payment: Overview screen, choose the New Entries button.
3. On the New Entries :Details of Added Entries Screen, make the following entries:
IMG Menu
Field name
Description
Payment terms
RTN1
Sales Text
Payable in 2 installments
Account type: Customer
Selected
Account type: Vendor
Selected
Default for baseline date: No default
Selected
Payment terms: Installment payment
Selected
4. Choose
Save.
5. Choose
Back.
6. Repeat steps 2 to 5 for the following information:
Field name
Description
Payment terms
RTN2
Sales Text
Selected
Field name
Description
Selected
Selected
Selected

Field name
Description
Payment terms
RTN3
Sales Text

Selected
Selected
Selected
Selected
Field name
Description
Payment terms
BLCK
Sales Text
Balance due in 365 days

Selected
Selected
Selected
Payment terms: No. of days
365
Result
The terms of payments is set up.
Define Terms of Payment for Installment Payments

Use
This activity will define the terms of payment for installment payments.
Procedure
1. Access this activity using one of the following navigation options:
OBB9
Transaction Code
Financial Accounting Accounts Receivable and Accounts
Payable Business Transactions Incoming invoices/Credit
Memos Define terms of payment for installment payments
2. On the Change View Terms of Payment for Holdback/Retainage: Overview screen, choose the New
Entries button
3. On the New Entries :Overview of Added Entries Screen, make the following entries:
IMG Menu
Payment terms
Inst
Percent
Pmnt term
RTN1
90
0001
Payment terms
Inst
Percent
Pmnt term
RTN1
10
BLCK
RTN2
90
0001
RTN2
BLCK
RTN3
95
0001
RTN3
BLCK
4. Choose
Save.
5. Choose
Back.
Result
The terms of payment are defined.
Settings for General Ledger Account Creation

Use
This activity will create general ledger accounts for the balance sheet and profit and loss
statement.
Procedure
1. Access this activity using one of the following navigations:
FS00
Transaction
Code
Financial Accounting General Ledger Master Records G/L
accounts Individual processing Centrally
2. In the G/L account no field, enter the G/L account 511110.
IMG Menu
3. In the Company code field, enter BP01.

4. From the menu bar, choose G/L account Create.
5. In the Account group field, enter P& L account.
6. In the Description area, in the Short text field, enter Construction Material
7. In the G/L account long text field, enter Construction Material.
8. Choose the Control Data tab.
Field name
Description
Account currency
USD
Only Balances in local

crcy
Deselect
Tax category
Posting without tax

allowed
Select
Line Item Display
Select
Comment
008
Sort Key
10. Choose the Create/ Bank/Interest tab.
Field name
Description
Field Status Group
Y010
Post Automatically Only
Deselect
12. Choose
Comment
Save.
13. Choose
Back.
14. Repeat steps 1 to 13 for the following G/L accounts:
G/L account
Company Code
Short text
511120
BP01
Concrete Mix
511130
BP01
Other Materials
511140
BP01
Auxiliary Materials
513000
BP01
Operating Supplies
630070
BP01
Lease
671000
BP01
Machine Rental
671500
BP01
Construction Equipment Rental
Result
G/L Accounts have been created.
Add Tax Setting for Exist GL Accounts

Use
The tax settings for some G/L accounts from the SAP Best Practices for Baseline U.S. do not
contain enough tax settings for the requirements of the EC&O scenarios. This activity will
change the tax setting for those general ledger accounts.
Procedure
1. Access this activity using one of the following navigations:
FS00
Transaction
Code
Financial Accounting General Ledger Master Records G/L
accounts Individual processing Centrally
2. In the G/L account no field, enter the G/L account 510000.
IMG Menu
3. In the Company code field, enter BP01.

4. From the menu bar, choose G/L account Change.
5. Choose the Control Data tab.
Field name
Description
Comment
Tax category
Posting without tax

allowed
select
7. Choose
Save.
8. Choose
Back.
9. Repeat steps 1 to 7 for the following G/L accounts:
G/L account
Company Code
510005
BP01
510010
BP01
510020
BP01
510050
BP01
510060
BP01
510080
BP01
510085
BP01
650010
BP01
Define Tax Code

Use
In this activity, you specify the tax code and allocate it to the country.
Procedure
1. Access this activity using one of the following navigation options:
FTXP (Customizing Object T007A)
Transaction Code
IMG Menu
Financial Accounting(New) Financial Accounting Basic

Settings(New) Tax On Sales/Purchases Calculation
Define Tax Codes for Sales and Purchases
2. On the Country dialog box, in the Country field, enter US and choose
Continue.
3. On the Maintain Tax Code: Initial screen, make the following entries, then choose Enter:
Tax Code
Tax Jurisdiction
Valid from
V0
CA0000000
Current Date
4. On the Properties dialog box, make the following entries, then choose Enter:
Field
Values
Tax Code Description
Tax exempt
Tax Type
V(Input Tax)
Target Tax code
I0
5. On the Maintain Tax Code :Tax Rates screen, make the following entries, then choose Enter:
Field
User Action
Tax Percent. Rate (Distributed to G/L)
Tax Percent. Rate (Expensed)
Tax Percent. Rate (Self-assessment)
Tax Percent. Rate (Accrued)
6. Choose
Save.
Configuration of Tax Codes

In the pre-configuration of the Korean specific customizing, the following tax codes have been created:
Input VAT of 0%:
V0
purchase of non-taxable goods, a general bill was received
V1
purchase of non-taxable goods, a cash register receipt was received
V2
purchase of non-taxable goods, a credit card receipt was received
V8
purchase of non-taxable goods, a tax invoice was received
Non-deductible input VAT of 0%:
X0
Entertainment expenses
Input VAT of 10%:
VA
general taxable transaction (including direct import),a tax invoice was received
V3
purchase of fixed assets, a tax invoice was received
V5
general taxable transaction, a general bill was received
V6
general taxable transaction, a credit card receipt was received
V7
general taxable transaction, a cash register receipt was received
ZX
allocation of common input tax, a tax invoice was received
ZY
allocation of common input tax, a cash register receipt was received
ZZ
allocation of common input tax, a credit card receipt was received
Non-deductible input VAT of 10%:
V4
general non-deductable transaction
X1
Acquisition and maintenance expenses for small-sized automobiles,a tax invoice was
received
X2
Business-unrelated expenses, a tax invoice was received
X3
Free business expenses, a tax invoice was received
X4
Entertainment expenses, a tax invoice was received
Y1
Acquisition and maintenance expenses for small-sized automobiles, a cash register receipt
was received
Y2
Business-unrelated expenses, a cash register receipt was received
Y3
Free business expenses, a cash register receipt was received
Y4
Entertainment expenses, a cash register receipt was received
Z1
Acquisition and maintenance expenses for small-sized automobiles, a credit card receipt
was received
Z2
Business-unrelated expenses, a credit card receipt was received
Z3
Free business expenses, a credit card receipt was received
Z4
Entertainment expenses, a credit card receipt was received
Output VAT of 0%
A0
Sale of non-taxable goods or services, a tax invoice is issued, VAT output tax is 0%
A1
Sale of non-taxable goods or services, a cash register receipt is issued, VAT output tax is
0%
A2
Sale of non-taxable goods or services, a credit card receipt is issued, VAT output tax is 0%
A8
general 0% taxable transaction for local export, a tax invoice is issued.
A9
general 0% taxable transaction for direct export
Output VAT of 10%
A3
general taxable transaction, credit card receipt is issued
A4
general taxable transaction, cash register receipt is issued
A5
general taxable transaction, a receipt is issued
A6
general taxable transaction, a general bill is issued
A7
general taxable transaction for personal ID transactions, customers can be identified by their
personal ID number, but have no VAT registration number
AA
general taxable transaction with a trader, a tax invoice is issued
B4
Payment by proxy
B5
Imputed rental charge
Internal consumption as entertainment expense and donations
B1
This code is applied when a company makes a self consumption for business purposes and
posts the transaction to the G/L account Entertainment expense.
B2
This code is applied when a company makes a self consumption for personal purposes and
posts the transaction to the G/L account Entertainment expense.
B3
This code is applied when a company makes a donation and posts it to the G/L account
Donation.
Customizing of the tax codes:

1. In IMG, select Financial Accounting Financial Accounting Global Settings Tax on sales and
purchases Calculation Define tax codes.
2. All expense accounts of your chart account, where taxable transactions are posted, should be
marked with * in the field tax category in the company code dependent part of the G/L account
master record.
3. The tax codes are not only important for calculating the correct tax amount, but also for selecting
the correct transactions when creating the tax reports. For example, when running the output VAT
report, you have to explain the report in the selection screen, the tax code to select, and indicate
which of the selected tax codes are VAT transactions and which are ID transactions. In this case,
enter A7 as ID transaction. For all of the transactions posted with A7, the report then lists the
social ID of the Customer and not the VAT registration number.
Configure Provision For Bad and Doubtful Debts

You need to create:
1. One alternative recon account for Special GL indicator "E".
2. One expenses account for bad debts and 3. one for provision on Doubtful debts account.
Configuration:
SPRO-AR&AP-Business transactions-Closing-Valuate-Reserve for Bad debt.
1.Define Methods
Here you need to define methods means after how many months client want to reclassify as bad
debts and at percentage for how many months.
2.Define Accounts for Reserve for Bad Debt
Here you need to assign bad debts expenses account and provision account.
User end transactions:
1. Run F103:
It transfers the normal open items to special gl E.
Entry:
Customer account SP gl E debited
Customer account
2. After F103 you need to F104 for bad debts posting
Based on the percentages maintained for how many months. System will automatically calculates
the bad debts

Entry: Bad debts Dr
Provision CR.
The above steps are for automatically calculation of Bad Debts.
If client doesn't want then tell them to pass manual entries.
Notes:
Both are maintained or entered manually. There is no customisation. You need to create three GL
accounts. One in Balance sheet as "Provision for Bad Debts" and other two in P&L.
1st one will be bad debt account, wherein you need to actual post the value which is nonrecoverable.
2nd will be the contra for the balance sheet account.
At the end of the month/ quarter etc., the company while creating the reserve, should pass the
following entry:
Dr. A/c 2 (P&L)
Cr. Balance sheet A/c
Before creating the fresh, the earlier entry should be revered.
When actual bad debt happens, then after management approval, please pass the following entry:
Dr A/c 1 (P&L)
Cr. Customer (Clearing the open line item)
The Procedure For FI Bad Debt Configuration

The procedure for Bad debt configuration:Define Methods: SPRO / Financial Accounting / Accounts Receivables & Payables / Business
transactions / Closing / Valuate / Reserve for bad debts
- OB04
- Double click define methods
- Select New entries button
Prov Period Months Percent1 M

SAI
1
10
2
20
Save
Creation of Bad Debts Account: FS00
Percent2 M
3
30
Percent3 M
4
100
Percent4
Co.code: XXXX
- Select with template button G/L A/c:XXXXXX Co.Code : XXXX
Account group: Administration
- Select P & L Radio button
Short text: Bad debts Long text: Bad debts
- Select control tab button Current currency: INR
- Select only local currency check box
- Select line item check box, Sort key:001 Field status variant: G001
- Save
Define Accounts for Reserve & Bad Debts:
- OBXD
SPRO / Financial Accounting / Accounts Receivables & Payables / Business transactions /
Closing / Valuate / Define Accounts for Reserve & Bad debts
Chart of Accounts: XXXX
PROVISION METHOD
XXX XXXXXX
DEBIT
XXX
CREDIT
XXX
Select rules tab button Accounts are determined based on

- Select
Debit/Credit check box 40/50
- Select provision method check box
- Save
Special G/L Account:
- FBKP
Double click Special G/L
Account Type Special G/L Special G/L Indicator
D
E
Reserve
Reserve for Bad debts
Double click Reserve
- Chart of Accounts: SAI (Enter)
Account Assignment
Reconciliation A/c:XXXXXX (SD)
Receivable Transfer posting (Gross):
- F103
Description
Spl.G/L-XXXXXX
Save
Accounting / Financial Accounting / Accounts Receivable / Periodic processing / Closing / Value

/ Receivable transfer posting (Gross)
Customer A/c:XXXXXX
Provision method: XXXX
Special G/L Indicator for Debit Rec: E (Reserve for bad debts)
- Select create batch input session check box
- Batch input session name: SAPF103
- Posting Key:09 Posting document: DA
- F8
From the menu Select -> System -> Batch Input -> Session
- Select batch input session: SAPF103 Select process
- Select display errors only V
- Select process button
- Exit Batch input
Reserve for bad debts (Gross):
Customer A/c:XXXXXX Co.Code: XXXX G/L Account: XXXXXX Co.code: XXXX
Accounts group: reserves and surplus
- Select balance sheet option button
Short text: Provision for Bad Debts Long text: Provision for bad debts
A/c Currency: INR Rec.Accounts for account type: Customer
- Select line item display check box
Sort key: 031 Field status group: G067
- Save
Debit note and Credit note

Debit Memo - It is a sales document used in complaints processing to request a debit memo for a
customer. If the prices calculated for the customer were too low, for example, calculated with the
wrong scaled prices, you can create a debit memo request. The debit memo request can be
blocked so that it can be checked. When it has been approved, you can remove the block. It is
like a standard order. The system uses the debit memo request to create a debit memo.
Credit Memo - A transaction that reduces Amounts Receivable from a customer is a credit
memo. For eg. The customer could return damaged goods. A debit memo is a transaction that
reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
Credit memo request is a sales document used in complaints processing to request a credit memo
for a customer. If the price calculated for the customer is too high, for example, because the
wrong scale prices were used or a discount was forgotten, you can create a credit memo request.
The credit memo request is blocked for further processing so that it can be checked. If the
request is approved, you can remove the block. The system uses the credit memo request to
create a credit memo.
As mentioned above, creating a credit or debit memo request enables you to create credit or debit
memos based on a complaint. For this first create a sales document with the order type for a
credit or debit memo request. You can create the debit or credit memo requests in the following
ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
You can block the credit or debit memo request from being billed in Customizing. Go to Sales ->
Sales Documents -> Sales document header -> Define sales document type and select the billing
block field in the billing section. This request can later be reviewed along with similar ones, - if
necessary, by another department. The request for a credit or debit memo can then be approved
or rejected.
To create Credit / Debit Memo request:
- Use the same procedure that you use for Creating Sales Orders i.d T Code VA01
- Give Order Type as CR for Credit Memo and DR for Debit Memo reuest
While creating the request you have to enter Customer Number, Reason for the request. and
Material and its quantity. Once the credit or debit memo request is released you can create
credit or debit memo. The credit memo request will be automatically blocked for checking with
Billing Block 08 (to check credit memo) & 09 (to check debit memo) for the sales order type
CR .
If it is not so you can customize the block for credit memo requests in Customizing for SD when
you define the order type Sales and Distribution -> Sales -> Sales Documents -> Sales Document
Header -> Define sales document types. The release of block is allowed to be removed only by
the people who are authorized for it. If the amount is within acceptable limit the block is
automatically released otherwise all the people assigned to this job receive a work item in their
integrated inbox for release.
If the complaint is not automatically blocked by the settings in Customizing, you can set a
delivery or billing block manually.
- Logistics -> Sales and distribution -> Sales.
- Choose Order -> Change.
- Enter the number of the sales document, or use a matchcode to search for it.
- Choose Enter.
- If all the items have been blocked, choose Select all.
- If only some items should be blocked, select the corresponding items.
- Choose Edit -> Fast change of... -> Delivery block or Billing block.
- Enter the delivery or billing block for the header or individual items.
- Choose Copy.
- The system copies (or deletes) the delivery or billing block in all the selected items.
- Save your document.
What Is Cost Centre

In business a cost centre is a division that adds to the cost of an organisation, but only indirectly adds to its profit. Typical
examples include research and development, marketing and customer service.
Companies may choose to classify business units as cost centres,profit centres or investment centres. There are some
significant advantages to classifying simple, straightforward divisions as cost centres, since cost is easy to measure.
However, cost centres create incentives for managers to underfund their units in order to benefit themselves, and this
underfunding may result in adverse consequences for the company as a whole (for example, reduced sales because of bad
customer service experiences).
Because the cost centre has a negative impact on profit (at least on the surface) it is a likely target for rollbacks and layoffs
when budgets are cut. Operational decisions in a contact centre, for example, are typically driven by cost considerations.
Investments in new equipment, technology and staff are often difficult to justify to management because indirect profitability
is hard to translate to bottom-line figures.
Business metrics are sometimes employed to quantify the benefits of a cost centre and relate costs and benefits to those of
the organization as a whole. In a contact centre, for example, metrics such as average handle time, service level and cost
per call are used in conjunction with other calculations to justify current or improved funding.
Specific Cost Center Information:
Cost Center Accounting is used to identify the costs incurred by an organization

Costs are tracked by individual areas of the organization called cost centers. Cost centers have responsibility for
controlling costs
Cost centers can plan future costs to have a basis for comparison with actual costs. This provides a means of
measuring the cost center's performance in controlling costs
All cost centers must appear somewhere in the controlling area's "standard hierarchy"
If business areas are active in FI, each cost center must be assigned a business area
All work centers in PP must be tied to a cost center, for this is where activities and prices are planned
Statistical key figures can be posted to cost centers; these are used in reporting and allocations
Cost centers can be planned and/or budgeted (plan is pie-in-the-sky; budget is based on control)
Cost Center Planning
Purpose
The planning application "cost center planning" enables the planning of the necessary budget of cost
centers in the organizational structure of your company. You identify and value the relevant cost drivers,
define manually entered prices (also called "political prices") for the internal activity allocation and enter
primary and secondary costs. The following graphic gives an overview of the methods used in cost
center planning:
SEM-BPS supports cost center planning as an iterative process, in which the budget requirements of the
cost center manager are balanced with the central figures of Controlling. The process control is realized
with the Status and Tracking System, though the system automatically determines the persons who are
involved in the planning process using the assigned cost center hierarchy. In addition to the cost center
manager and controller roles, the application also plans for some central activities which are carried out
by an administrator. The following graphic shows the distribution of tasks to the different roles:
Cost center planning in SEM-BPS is closely linked with the operational Cost Center Accounting in the
SAP R/3 System (component CO-OM-CCA). The connection between the analytical and the operational
system is established using a retractor, which reads the budget planned in the SEM System from the
corresponding InfoCube of the SAP Business Information Warehouse (SAP BW) and transfers it back into
the data structures of the operational system. There the data is available for further processing.
Entering plan data is made considerably easier by using Characteristic Relationships, which are
defined in the planning areas relevant for cost center planning. With the help of these relationships, the
system can determine the respective currency or activity unit on the basis of the values entered by the
cost center manager, for example, cost center or activity type and automatically assign it to the data
record.
Two approaches are distinguished between in cost center planning: fixed and flexible budgeting. While
the fixed budgeting dispenses with an allocation in proportional and fixed cost items, this allocation is
intended for the flexible budgeting. Fixed budgeting is suitable because proportional costs are not
reported separately, only for cost control in companies with low time fluctuations of the operating rate.
However, flexible budgeting is also suitable for a cost control in an environment with great changes.
At present, cost center planning with SEM-BPS supports the approach of fixed budgeting.
Prerequisites
You have to activate the delivered planning application. For more information, see Generating Sample
Data.
In order to use the retractor functions, you must enter in the parameter groups of retractor functions the
RFC destination which refers to the operational R/3 System that you want to transfer plan data to. For
more information, see Cost Center Planning: Data Retraction.
Process Flow
The general process flow of cost center planning covers the following steps:
Preparation: Planning cost drivers for externally related activities and the manually entered prices
for internal activity allocation
Planning of primary costs
Planning of secondary costs
Analysis of results in the SAP Business Information Warehouse
Optional: Returning the plan data into the operational Cost Center Accounting of the R/3 System
Difference between Cost Centers and Internal Orders

Would any one please tell me that
1. What is the basic difference between Cost Centers and Internal orders?
2. I understand that their functionality is same like assessments, distribution etc. then why
there are divided into Cost Centers and Internal orders?
3. How the data flows from Cost Centers and Internal Orders? ie is it first into Internal
orders then to Cost Centers or Vice versa? or else the data is maintained independently?
4. Does settlement means running the Assessment cycle and distibuting the costs to various
cost centers from an internal order?
5. How you determine the cost of an Order or cost for an order? ie how an Cost in Order is
determined?
A cost center as you will know is for fixed reporting for a long time span as part of your
company structure (cost center usually = department or work center).
An internal order is used to accumulate cost for a specific project or task for a specific time
period. An internal order is therefore used for a short period with a specific deadline.
Your internal order will usually settle to cost centers (and not visa versa) according to the
settlement rule in the order setup.
An internal order can therefore be used to group all the expenses incurred to plan and hold a
conference over a 3 month period. The order can be settled on a monthly basis to cost centers.
When the conference is finished the order can be settled finally. The cost of the conference will
then be spread over 2 or more cost centers, but can be viewed in total on the internal order when
needed.
It is important to understand the difference between a settlement and an assessment cycle. An
assessment cycle distributes costs from one cost center to various other cost centers. You cannot
assess from a cost center to an internal order nor visa versa. Assessment cycles are only between
cost centers.
Settlements are used for orders. In the setup of each order is a "settlement rule". In this
settlement rule you tell the system to which cost centers the cost in the order must be settled.
Typically, you will execute the following procedure at month-ends:
1. Settle all orders - this will settle all costs on orders to cost centers.
2. Run assessment cycles - Now that you have al costs against cost centers from your orders, you
can start distributing costs between cost centers with assessments.
Costs are posted to an order. When you process a purchase order you post to the internal order
and not to a cost center. The same applies to journals in FI. You will post the costs to the order
and not to a cost center. You will then settle the order on month-ends to post to the relevant cost
centers. It is very important to settle these orders otherwise FI and CO will not
balance on your system.
Internal orders can also be used as "statistical" orders. This is also specified in the setup of the
order. You do not have to settle statistical orders. When posting costs, you will post to the cost
center and the order simultaneously. Both have to be specified when posting journals or purchase
orders against statistical orders.
Difference Between Primary and Secondary Cost Element

Explain the difference between primary and secondary cost element? With an example.
Primary cost elements are like materail costs, personnel costs, energy costs... where a
corresponding GL account exists in FI..to allow costs to flow...
Secondary cost elements are like production costs, material overheads, production overheads,
they can be created and administered in only CO. These are used in internal cost allocation,
overhead calculation, settlement transactions., it does not flow to FI...
General - Cost Element
---------------------------------Basically, cost element are carriers of costs.
Primary Cost Element
-------------------------------When cost element carriers cost between FI and CO they are called Primary, the link is
established GL A/c = Cost element(Primary). A question may arise as to whether all GL accounts
are cost element, it again depends upon the business requirement, where COPA is active then
revenue account (GL) are also cost elements, where COPA is not active then revenue account
(GL) should not be made as an cost element.
Example....
Again cost of goods sold particularly in VAX (make to stock) is not an cost element, where the
same COGS in VAY (make to order) is a cost element. Price Difference account should not be
made as cost element.
Entry while booking expenses
Travel Expenses A/c - with Cost Centre Dr. Rs.YY
(will be a GL A/c and cost element) - entries flows to CO thru FI
To Cash A/c Cr. Rs.YY
Secondary Cost Element

------------------------------------When cost element carries cost with in CO, then they are called secondary cost element.
Example.... - Take Product Costing
--------------------------------------------------On manufacture of the goods the cost of the above product (production order) is arrived at
accumulating material cost + operational cost + overheads (%), additive cost if any.
The cost of operation is accumulated in cost centre be it production / production service / service
cost centres, while booking FI entries.
Those operational cost has to be allocated to production order based on operational activities
carried on and its cost involved in it. Those operation activities in CO are termed as activity
types and has to link the same in KP26 with rates and cost centre (ie., sender cost centre and
receiver production order).
In order to find the production order cost, the allocation of cost from sender cost centre to
production order for the operational activities carried on and its cost associated with it, have to
be loaded, hence in CO the cost centre allocate that portion of operational cost to production
order, and this cost is carried by a cost element (since there are no FI involvement and entries are
flowing within CO by crediting sender cost centre and debiting receiver production order a cost
element has to be created.... say "Operational Cost - Activity" the entry will be
Operational Cost - Activity (Production Order) Dr Rs.XX
To Operational Cost - Activity (Cost Centre) Cr Rs.XX
The entries are with in CO. And the cost element created is secondary since it does not has an
link with GL Account in FI correspondingly.
In CO the production order and cost centre are co object including but not limited to.
Posting to Cost Center and Internal Order

If you have added the field Internal order in the Asset Master as a statistical order and you want
your depreciation
posted not only to the cost center but also to this order.
In transaction OAYR in the IMG you define how depreciation posts to the depreciation posting
rules - there is a CO assignment box where you have to tick both cost centres and internal orders.
What is internal order? Explain with example and

how it is related to cost center.
An internal order is used to accumulate cost for a specific project or task for a specific time
period. An internal order is therefore used for a short period with a specific deadline.
Your internal order will usually settle to cost centers (and not visa versa) according to the
settlement rule in the order setup.
An internal order can therefore be used to group all the expenses incurred to plan and hold a
conference over a 3 month period. The order can be settled on a monthly basis to cost centers.
When the conference is finished the order can be settled finally. The cost of the conference will
then be spread over 2 or more cost centers, but can be viewed in total on the internal order when
needed.
Internal Orders - It is an instrument used to monitor costs and, in some instances, the revenues of
an organization.
Uses of Internal orders
- Monitoring the costs of short-term jobs
- Monitoring the costs and revenues of a specific service
- On going cost control
Internal order categories
- Overhead Orders
- Investment Orders
- Accrual Orders
- Orders with revenue
Cost centers are not for specific job. e.g If you have open Trade-fair / exhibition (1 month
period), then to allocate cost, you can use Internal Orders (Say IO) you can post to IO, and from
their to various cost centers. If management were to ask you the cost of that exhibition, Internal
Order will help you
Cost center is a responsible center in SAP. It cannot be defined as statistical but in transactions it
may become as per other co objects.You will be able to find out the performance of the cost
center using activities and plan values with actual value. This is lowest cost object in SAP. This
will become a statistical object when you allocate the cost to other higher objects. Cost can be
allocated to other cost centers or co objects but not fi objects like GL,assets, inventory etc. can be
defaulted in transactions through cost element. It cannot be a cost object for a revenue element,
revenues are always taken for other higher CO objects. No budget functionality is available but
planning functionality is available and is always measured for a year in business.
Internal order is the second CO object - which can be defined as statistical or real. You will be
able to define Budget and planning figures - more than one year also. Can control the postings of
FI through budget controls. You can have the report of Plan vs actual including commitment.
Cost cannot be allocated but settled through settlement rules and profiles. The receiver of the
values can be any object not like Cost center - can be CO objects and FI objects. Ideal for R&D
expenses capitalisations, etc. Status profile is linked to this which controls many individual
transactions in each status which is a part of this Internal order. It can also receive postings of
activities from Cost center. Settlement profile is an wonderful tool for variety of settlement needed for FI and CO - legal requirements also and Revenue requirements also for any country.
All SAP CO orders like Production order, Plant maintenance order, etc will behave like Internal
order with more functinalities.
Difference between Withholding Taxes and Extended Taxes

What is the difference between Withholding Taxes and Extended Withholding Taxes?
Please read this for the same. I have mentioned prominant difference between the two.
Withholding Tax
Classic Withholding Tax (All release)
Extended Withholding Tax (from release 4)
Difference between the two
S.No
1
2
3
4
5
Individual Function
Withholding Tax on Outgoing payment
TDS on Incoming payment
TDS at the time of Invoice
TDS on partial payment Yes
No. of withholding tax from each document
TDS basis
- Net amount
-Gross amount
-Tax amount x
Rounding rule
Cash discount consideration
Accumulation
Minimum/Maximum amt and exemption
Certification Numbering
Calculation Formula
7
8
9
10
11
12
Classic
Yes
Max 1
Yes
Yes
Yes
Extended
Yes
Yes
Yes
Several
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Withholding tax is calculated and posted to the appropriate withholding tax accounts at different
stages, depending on the legal requirements in each country. As a rule, withholding tax is posted
at the same time that the payment is posted, in other words the outgoing payment (Accounts
Payable) or incoming payment (Accounts Receivable), is reduced by the withholding tax
amount.
In certain countries, such as Brazil, the Philippines, and Spain, withholding tax can or must be
posted when the invoice is posted. This means that the amount receivable or payable is reduced
by the withholding tax amount.
Extended withholding tax supports both concepts.
The key concept in extended withholding tax is the distinction between withholding tax type and
withholding tax code. While withholding tax types represent basic calculation rules, specific
features of these rules - in particular the percentage rate are represented by the withholding tax code. You can define any number of withholding tax
codes for a given withholding tax type.
If a particular transaction requires more than one kind of withholding tax, this is covered in the
SAP System by defining more than one withholding tax type.
When entering a line item, you can enter withholding tax data for each of these withholding tax
types.
How To Configure Withholding Tax?

Steps for extended withholding tax :
1. Check withholding tax countries
2. Define Ex. Withholding tax types for invoice postings
3. Define Ex. Withholding tax codes
4. Formula for Ex. Withholding tax calculation
5. Assign Ex. Withholding tax types to Company code
6. Activate Ex. Withholding tax
8. Create a G/L a/C for Ex. Withholding tax
9. Define A/C for Ex. Withholding tax (DBWW)
10. Make changes in Vendor master (XK02)
11. Maintain Company Code Settings:
Path: IMG -> Logistic -> General -> Taxes on goods movement -> India -> Maintain company
code settings
12. Activate country version for specific fiscal year position
Path: IMG -> FA -> -> FAGS -> Taxes on sales purchases -> Basic Setting -> India -> Activate
country specific for fiscal year position
SAP Country Version India (CIN)
In SAP, Country Version India (CIN) is an added advantage to calculate taxes in India. We have to
activate CIN with customizing settings of country specific Taxes for India.
By activating CIN we can calculate taxes like
Cenvat
Withholding Tax Tax deducted at source
sales tax, etc.
Excise Duty plays an important role in manufacturing industry scenarios. Excise related settings known
are maintained in Country Version India configuration. Country version India integrates with FI, MM
and SD as well.
The standard system comes with two tax calculation procedure
Condition Based TAXINN

In this activity we define a new tax code for the purpose of calculating excise duty when we
enter purchasing documents.
Formula Based TAXINJ
We can also define Non Taxable transaction in Country Version India, transaction like Goods
movement. Automatic tax posting is done with CIN with the help of posting key, account number and
we have to distinguish tax account with tax codes. In Sales and Distribution system calculates taxes
using pricing procedure.
We can do provision for taxes and also reverse the provision. Annual return provision can configure in
Country Version India. To calculate taxes we need tax certificate of each business partner.
To activate CIN menu path in SAP:
SPRO > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchase > Basic
Settings > India > Activate Country Version India For specific Fiscal Year
Here we have to mention comp. IND, To year 2999 and Activate the tab.

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What is "Real Time" Integration?

Cost of Goods Sold Dr

Details of General Ledger Account & Its Groups

Chart of a/c for spentex textile

G/L account goup

Current liability 301

Field status group

Net asset postin

Closing gr/ir accts

g/l account posting

Vendor credit memo

Gross inv. Receipt

Gross inv. Receipt

Net invoice receipt

Billing doc. Transfer

g/l account document

g/l account posting

Receipt cash payment

Goods issu/ delivery

Net goods receipt

Recurring entry doc.

Asset post. Period

Recurring Entry & Sample Doc

To store, system used number range "X1"

Cross Co-Code transaction cannot be posted with recurring entry program.

Hold and Parking Document

SAP FI Dunning Process and

Dunning procedure control the path of dunning to the customer and

We can assign dunning procedure to customer account with transaction code

After completing all configurations we run dunning program with transaction

Steps of Automatic Payment Program

9. Assign payment method to vendor Master record:

Information on Document Splitting

Activate Document Splitting: Configuration Guide

Assigning scenarios and customer fields to ledgers

Profit Center Update

3.3 General Ledger Accounting (New)

Classifying G/L Accounts for Document Splitting

Financial Accounting (NEW) General Ledger

Defining Zero-Balance Clearing Account

5. Save your entry.

Classifying Document Types for Document Splitting

2. Make the following entries:

Defining Document Splitting Characteristics for General

2. On the screen, make the following entries:

Next Procedure Define Document Splitting Characteristics for

Financial Accounting (NEW) General ledger

2. On the screen, make the following entries:

Defining Field Status Variants (part 'Field Status Groups')

In the Specify object to be copied dialog box, choose copy all.

Maintaining Field Status Groups:

Activating Document Splitting

2. Make the following entries:

Default for BP no assigned processes

User action and values

The field Method is filled automatically with the value 12.

How Down Payments Are Configured