Funds Management BCS Configuration

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Presented By
Author
: sapebooks.com
Doc Code : SEBK100520
Description : Funds Management BCS Configuration
Subject
: Configuration Document
Book For
: SAP BCS Consultants
Language : English
SAP Version: ECC 6.0

Version History
Version

Release

V 1.0

28th Feb 2009

Contact Us
For any suggestion / improvement / feedback / correction / error
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At
[email protected]

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Table of Contents
Purpose...................................................................................... 6
Preparation................................................................................. 6
Prerequisites ............................................................................ 6
Customizing................................................................................ 8
Organizational Structure............................................................ 8
Define FM Area:..................................................................... 8
Assign FM Area:....................................................................10
Basic Settings .........................................................................11
Activate Global Funds Management Functions (PSM-FM):...........11
Activate Global Functions for Budget Control System (BCS): ......12
Define Number range for company Code..................................13
Define Number Ranges for Actual Transactions .........................13
Define Global Parameters: .....................................................16
Define Account Assignment Derivation.....................................18
Budget Control System (BCS) ...................................................22
Basic Settings: .....................................................................22
Activate Account Assignment Elements in Budget Control
System:............................................................................22
Deactivate Account Assignment Elements in Controlling..........25
Definition of Budget Data: .....................................................27
Define Budget Types .............................................................28
Define Document Types.........................................................31
Maintain Number Range Interval for Entry Documents ............32
Maintain Number Range Interval for Budget Change Documents
.......................................................................................34
Screen shot of the Configuration ..........................................35
Define Number Range Interval for Document Family...............37
Define Editing Options for Budget Amounts ...........................38
Active Settings ..................................................................38
Screenshot of the Configuration ...........................................39
Control Budgeting Flow..........................................................40
Activate Period Control .......................................................40
Edit Status ........................................................................41
Availability Control ................................................................43
Edit Tolerance Profiles ........................................................43
Screenshot of the Configuration Table ..................................44
Maintain Customer-Specific Ledger for Availability Check ........45
Assignment of Status..........................................................48
Define Filter Settings for Budget Values ................................49
Use ..................................................................................49
Define Filter Settings for Commitment/Actual Values ..............51
Define Derivation Strategy for Control Objects.......................53

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Define Derivation Strategy for Tolerance Profiles....................55

Use ..................................................................................55
Assign Tolerance Profiles and Strategy for Control Objects ......57
Use ..................................................................................57
Select Checking Horizon for Availability Control......................59
Define Activation of Availability Control.................................61
Actual and Commitment Update/Integration.............................63
Assign Update Profile to FM Area..........................................63
Use ..................................................................................63
Screen Shot of the Configuration Document ..........................64
Override Update Profile.......................................................65
Use ..................................................................................65
Override for an FM area ......................................................65
Commitments update on a periodic basis ..............................65
Screen shot of the configuration ..........................................65
Make Other Settings...........................................................67
Use ..................................................................................67
Define Number Ranges for Actual Transactions ......................70
Use ..................................................................................70
Assign Number Range to FM Area ........................................71
Use ..................................................................................71
Requirements ....................................................................71
Active Settings ..................................................................71
Activate/Deactivate Funds Management................................72
Use ..................................................................................72
Screenshot of the Configuration ...........................................74

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Purpose
This configuration guides provides the information you need to set up the
configuration of this module manually.
Preparation
Prerequisites
Activation of Funds Management (EA-PS) component or SAP R/3 Enterprise
Extension Set
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu
Transaction Code

Activation
SAP Customizing Implementation Guide
Switch for SAP R/3 Enterprise Extension Set
SPRO

2. Prepare Funds Management Installation.

When implementing the Funds Management Government component, you
should take care to carry out the individual steps in a particular order. You enter
the required pre-configurations and functions at different points in the SAP
System.
So when implementing Funds Management, you should observe the following
sequence:
You use the Enterprise Structure to create company codes, FM areas, and
controlling areas. For more information, see the Enterprise structure IMG in
sections:
You then assign an FM area to each company code and controlling area
relevant to Funds Management.
You create your G/L accounts in the General Ledger Accounting menu.
Use Financial Accounting customizing to maintain the field status definition
groups. These determine which fields in the account can accept input, must
be maintained, or are hidden, when you are entering business transactions.
Likewise, for Materials Management purchase requisition and purchase order
postings which do not go into stock, you must flag the Commitment item,
Funds center and Fund fields as required or optional entries in order to be
able to make entries in them.
If you want to integrate inventory management with Funds Management,
there are different ways of controlling this, depending on the warehouse
concept you chose.
3. Make the following entries in the table.

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Customizing
Organizational Structure
Define FM Area:
1. Access the activity using one of the following navigation options:
IMG Menu
Transaction Code

Enterprise
SAP Customizing Implementation Guide
Structure
Definition
Financial Accounting
Maintain financial management area
SPRO

In this step, you create your financial management (FM) areas. The financial
management area is an organizational unit within accounting which structures the
business organization from the perspective of Cash Budget Management and Funds
Management.
You define the functional characteristics of FM areas separately for both Cash Budget
Management and Funds Management in the implementation guide for each of these
areas.
To be able to take advantage of the high degree of integration in the SAP system,
you must link the FM areas with organization units from other applications. For
example: if you assign a Financial Accounting document to a Funds Management
object (such as a commitment item or funds center), the system has to determine an
FM area, so that it can record the data in Funds Management. For this reason, you
must specify how the appropriate FM area is to be determined.
The FM area is taken from the company code when you assign a company code to an
FM area. More than one company code can be assigned to an FM area.
You make this assignment in the second step by assigning the company code
(relevant to Cash Budget Management or Funds Management) to an FM area. For
more information on this, see step Assign company code to FM area.
The FM area currency need not be the same as the currency in any of the assigned
company code.
In the event that you later want to change the FM area currency, bear in mind that
you cannot do this after you have posted any actual data for this FM area in the
front-end systems (Financial Accounting, Materials Management).
You maintain the other FM area parameters, such as the fiscal year variant, later.
Active Settings:
Created FM areas SH01 under a four-character key and define a name and currency
for each FM area created. The FM area currency need not be the same as the
currency in any of the assigned company code.
In the event that you later want to change the FM area currency, bear in mind that
you cannot do this after you have posted any actual data for this FM area in the
front-end systems (Financial Accounting, Materials Management). FM area
parameters, such as the fiscal year variant are maintained, later.
Screen Shot of configuration table.

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Assign FM Area:
Access the activity using one of the following navigation options:
IMG Menu
Transaction Code

SAP Customizing Implementation Guide

Enterprise
Structure
Assignment Financial Accounting
Assign company code to financial management area
SPRO

In this IMG activity, you assign each company code which is relevant to Funds
Management to a FM area.
In the case of cross-company-code Cash Budget Management/Funds Management,
you can combine several company codes in a single FM area. You must assign all the
company codes in question to the same FM area.
Requirements
You have carried out the following activities: Create company codes and Create FM
area.
Active Settings:
Assign the relevant company codes SH01, to FM area SH01.
Further notes
You can only change the assignment if:
Neither Funds Management nor Cash Budget Management is active
No actual data has been posted yet
No commitment items have yet been posted in any of the G/L accounts in the
company code in question.
Screen Shot of configuration table.

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Basic Settings
Activate Global Funds Management Functions (PSM-FM):
Access the activity using one of the following navigation options:
IMG Menu

Transaction Code

SAP Customizing Implementation Guide

Public Sector
Funds Management Government
Basic
Management
Settings
Activate Global Funds Management Functions
(PSM-FM)
SPRO

Active Settings:
In this step you can activate/deactivate specific functions in the system for the
component Funds Management (PSM-FM).

Screen Shot of configuration table.

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Activate Global Functions for Budget Control System (BCS):

Access the activity using one of the following navigation options:
IMG Menu

Transaction Code

Public
SAP Customizing Implementation Guide
Sector Management
Funds Management Government
Basic Settings
Activate Global Functions for
Budget Control System (BCS)
SPRO

In this IMG activity, you activate the Budget Control System (BCS) as an operative
budgeting tool of the component Funds Management Government. You define a
from-fiscal year for an FM area for this purpose.
If you want to implement the Budget Control System as an operative budgeting tool,
define a from-fiscal year for your FM area and save the entry.
If you want to activate the Budget Control System, note that activating it has an
effect on the following Funds Management functions:
Fiscal year change
The carry forward of budget for commitments is only supported for the budget
entered in the Budget Control System. You can find more information under Prepare
Budget Carry forward for Commitment for BCS.
Budgetary ledger
If you use the budgetary ledger, only the budget postings that you entered in the
Budget Control System are updated in the budgetary ledger. For more information,
see Overview Information for the Budgetary ledger.
Availability control of Former Budgeting
The FB availability control is deactivated by default when the Budget Control System
is activated.
Revenues increasing the budget
The functions for revenues increasing the budget are available in the Budget Control
System from Release EAPS 2.00. For more information, see Derivation Strategy for
Revenues Increasing the Budget
In principle, it is possible to use both budgeting tools in the same fiscal year for test
purposes, however this is not recommended.
Standard settings
If you do not activate the Budget Control System, then Former Budgeting remains as
the operative Funds Management budgeting tool. If you were using Former
Budgeting before Enterprise Release 1.1 and want to continue using it as an
operative budgeting tool, you do not have to define any settings. The scope of
functions of Former Budgeting remains the same.
Screen Shot of configuration table.

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Define Number range for company Code

Access the activity using one of the following navigation options:
IMG Menu

Transaction Code

SAP Customizing Implementation Guide

Public
Funds Management Government
Sector Management
Actual and Commitment Update/Integration
Basic
FM Line Items
Define Number Ranges for
Settings
Actual Transactions
OF19

Define Number Ranges for Actual Transactions

In this step, you define number ranges in each FM area for the actual data
documents in Funds Management.
For each number range, you specify the following:
Number range key
You must store the number range key in the FM area, to which it is to apply.
You do this in the step Assign number range to FM area below.
Number range from which the document numbers are to be selected
The type of number assignment (internal or external)
The numbers are always assigned internally for Funds Management.
You can define as many number ranges as you want for each FM area. However, one
number range is usually enough. If you define more than one number range, make
sure that they do not overlap.
Activities
1.
2.
3.
4.
5.

Specify the FM area for which you want to maintain number ranges.
Choose Interval ->Change.
Choose Edit -> Add interval.
In the dialog box, enter all the necessary information on the number range.
Save your input.

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Further notes
You transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system
first. After the import, only the intervals you export are present. The number
statuses are imported with their values at the time of export.
Dependent tables are not transported or converted.

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