Example of Interview Summary
Example of Interview Summary
3.
4.
5.
The existing CATS system does not cover many management report needs. A lot of time and
manual work are still required to prepare various management query reports.
Some problems experienced in the current system:
2.1. Incorrect number of active contract per department.
2.2. No record separation of contract valued in IDR or USD.
2.3. List of contracts based on high value/GEL classification is not available.
2.4. Historical data on contract using pure Direct Award or Direct Selection/Direct Award through
Limited Tender is not recorded.
Mr. Oni Sihono is now specially appointed to manage the information system aspects of Contracts
department.
Expectancy for CATS:
4.1. The system should be able to provide information that is accurate, timely and complete.
4.2. Lead time warning capability.
4.3. Automated contract expiry reminder.
4.4. Contract tracking:
4.4.1. In addition of tracking the progress of contract document processing, the system should
also cover performance monitoring during contract execution.
4.4.2. The performance monitoring should be based on quarterly report from the end user.
4.4.3. A more quantitative measure of contract/vendor performance should be established
instead of the qualitative measure currently available.
4.4.4. The result of this tracking is used in disqualification / black list processing and / or next
project assessment.
4.5. Insurance certificate and performance bond:
4.5.1. Insurance certificate and performance bond processing should be integrated and
enforced by the system.
4.5.2. Mr. Jamaluddin Siregar is currently the Insurance manager in VICO.
4.6. Financial system interface:
4.6.1. The system should retain the capability to guard against contract value overspend.
4.6.2. Payment progress information utilization from Finance should be maintained.
4.6.3. The knowledgeable person in Finance regarding this matter is Mr. Bendri.
CSF processing:
5.1. The CSF system is established prior to the CATS system.
5.2. It should be possible to integrate CSF into CATS to reduce redundant processing.
5.3. CSF system in Badak is authorized to run independently from the Jakarta system.
Approval:
Interviewer:
Interviewee:
III - 1
: RP01.501
: Users Requirement
: VICO Indonesia Contract Administration and Tracking System
: ITS
: Monday, 21 December 1998
Users Requirement
Issue#
1.
Mrs. Lestari
2.
63
Mrs. Basorie
3.
Mrs. Lestari
Mrs. Lestari
Mrs. Wahyudi
Mr. Purwono,
Mrs. Dorce
Mrs. Basorie
Mrs. Basorie
Mrs. Lestari
5
33
89
4.
71
72
78
Problems / Opportunities
User
III - 2
III - 3