POSITION AND COMPETENCY PROFILE

PCP No. ______

Revision Code: 00

Department of
Education

Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised

Project Development Assistant

Project Development Assistant
Educational Development Project Implementing Task Force
Project Development Officer II-V

Salary Grade
Effectivity Date
Page/s

JOB SUMMARY
Assists in project research and development work and renders administrative support

QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Completion of 2 years studies in college
Experience 1 year relevant experience
Eligibility Career Service (Subprofessional) First Level Eligibility
Trainings 4 hours relevant training
B. Preferred Qualifications
Education Completion of 2 years studies in college
Experience 1 year relevant experience
Eligibility Career Service (Subprofessional) First Level Eligibility
Trainings 8 hours relevant training

POSITION AND COMPETENCY PROFILE

PCP No. ______

Revision Code: 00

Department of
Education

Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised

Project Development Officer I

Project Development Officer I
Office of the Secretary; Instructional Materials Council Secretariat
Project Development Officer II-V

Salary Grade
Effectivity Date
Page/s

JOB SUMMARY
Prepares basic data analysis and interpretation; conducts monitoring and evaluation

QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors degree relevant to the job
Experience None required
Eligibility Career Service (Professional) Second Level Eligibility
Trainings None required
B. Preferred Qualifications
Education Bachelors degree relevant to the job
Experience None required
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 8 hours relevant training

11

POSITION AND COMPETENCY PROFILE

PCP No. ______

Revision Code: 00

Department of
Education

Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised

Project Development Officer II

Project Development Officer II
Office of the Secretary; Instructional Materials Council Secretariat; Planning
Service; Educational Development Project Implementing Task Force
Project Development Officer III-V
Project Development Assistant

Salary Grade

15

Effectivity Date
Page/s

JOB SUMMARY
Assists in the formulation of plans/ strategies/guidelines of specific section; participates in project development, implementation, and monitoring and evaluation;
and engages in financial and procurement activities

QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree relevant to the job
Experience 1 year relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 4 hours relevant training
B. Preferred Qualifications
Education Bachelors Degree relevant to the job
Experience 2 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 24 hours relevant training

POSITION AND COMPETENCY PROFILE

PCP No. ______

Revision Code: 00

Department of
Education

Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised

Project Development Officer III

Project Development Officer III
Office of the Secretary; Instructional Materials Council Secretariat; Bids and
Committee ; Planning Service; Educational Development Project Implementing
Task Force
Project Development Officer IV, PDO V
Project Development Officer I-II, Project Development Assistant

Salary Grade

18

Effectivity Date
Page/s

JOB SUMMARY
Supervises and participates in the formulation of plans/ strategies /guidelines of a specific unit; participates in project development, implementation, and
monitoring and evaluation; provides technical assistance; and engages in procurement activities

QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree relevant to the job
Experience 2 year relevant experience
Eligibility Career Service (Professional) 2nd Level Eligibility
Trainings 8 hours relevant training
B. Preferred Qualifications
Education Bachelors Degree relevant to the job
Experience 4 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 40 hours relevant training

POSITION AND COMPETENCY PROFILE

Department of
Education

PCP No. ______

Revision Code: 00

Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised

Project Development Officer IV

Project Development Officer IV
Office of the Secretary; Planning Service; Educational Development Project
Implementing Task Force
Project Development Officer V, Head of Office
Project Development Officer I-III, Project Development Assistant

Salary Grade

22

Effectivity Date
Page/s

JOB SUMMARY
Leads in the formulation of plans/ strategies/ guidelines of specific subsector; oversees the project development, implementation, and monitoring & evaluation;
provides technical assistance; engages in procurement activities; and assists the division chief in the management and operation of the division.

QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree relevant to the job
Experience 3 year relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 16 hours relevant training
B. Preferred Qualifications
Education Bachelors degree relevant to the job with at least 30 units in Masters program
Experience 6 years relevant experience
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 64 hours relevant training

POSITION AND COMPETENCY PROFILE

PCP No. ______

Revision Code: 00

Department of
Education

Position Title

Project Development Officer V

Salary Grade

24

Parenthetical Title
Office Unit
Reports to
Position Supervised

Project Development Officer V

Instructional Materials Council Secretariat; Planning Service; Educational
Development Project Implementing Task Force
Service Director
Project Development Officer I-IV, Project Development Assistant

Effectivity Date
Page/s

JOB SUMMARY
Directs the formulation of plans/ strategies/guidelines of the division; supervises project development, implementation, and monitoring and evaluation and
procurement activities; renders technical assistance to appropriate units/ project managers.

QUALIFICATION STANDARDS
1. CSC Prescribed Qualifications
Education Masters Degree
Experience 4 years in position involving management and supervision
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 24 hours relevant training
2. Preferred Qualifications
Education Masters Degree
Experience 8 years relevant experience, 3 years of which involved management and supervision
Eligibility Career Service (Professional) Second Level Eligibility
Trainings 80 hours relevant training

DUTIES AND RESPONSIBILITIES

Project Development Assistant
1. Gathers, computes, and assembles materials, articles, or documents needed in project research and development work.
2. Assists in preparing required reports including computations, tabulations, formatting, and/or proofreading.
3. Assists in gathering data/information for project preparation and/or implementation
4. Maintains the central filing system of the division.
Project Development Officer I

DUTIES AND RESPONSIBILITIES

1. Undertakes the collection, processing, and validation of data and information required for the operations of the assigned section.
2. Performs basic data analysis and interpretation
3. Assists in linking up with or mobilizing the various individuals/offices involved in research/project development work being coordinated/undertaken/reviewed by
the relevant sector desk.
4. Conducts technical inspection of equipment, reference materials and consumables to determine conformity/ comprehensiveness with approved specifications
and other related contract provision.
5. Prepares inspection reports at the end of each inspection, properly noting contract deviation whenever possible.
6. Consolidates inspection reports across various project sites covered by a particular contract assigned; assesses consistency of findings; and causes resolution
of issues arising on inspection findings.
7. Assists in preparing periodic and special reports.
8. Prepares certificates of acceptance for equipment, reference materials, and consumables if these are accepted by the end-user.
9. Maintains a systematic master file of inspection reports and certificates of acceptance.
10. Prepares Invoice Receipt of Property (IRP) for all accepted items to effect transfer and accountability to recipient institutions
Project Development Officer II
1. Assists in formulating strategies, guidelines, and work plans of the assigned section.
2. Provides the section chief with feedback on the efficiency and defects in existing procedures and recommends measures that would remedy or improve them.
3. Reviews relevant researches and prepares synthesis of the same as may deemed useful.
4. Generates and integrates ideas and concepts relative to: design and scope of studies and projects under consideration; design of data gathering instruments
and periodic/special reports; and packaging of projects as may be deemed appropriate.
5. Assists in situational analysis or preliminary activity before design proposals are prepared by the in-house design group
6. Prepares preliminary designs and drafts of proposed projects
7. Drafts communication and reports required in the process of contract implementation management
8. Assists in the preparation of contract and other tender documents
9. Administers and/or coordinates delivery of of project targets/deliverables
10. Prepares analysis and discussion papers for reference of the Contract Review Committee and/or required for the resolution of issues related to contract
implementation.
11. Provides technical assistance with concerned units/divisions regarding office projects.
12. Developes and/or improves manual of operations for monitoring and evaluation procedures
13. Condcuts field monitoring of project accomplishment and attends meetings in accordance with monitoring guidelines and instructions from the immediate
supervisor
14. Prepare, progress reports, minutes of notes of meetings, and other certifications/ reports related to inspections, evaluations, and project meetings.
15. Designs and prepares periodic special reports.
16. Consolidates plans/work targets and periodic reports across projects, evaluates existing systems affecting contract management and recommends to section
head areas for improvement
17. Assists in the preparation of monthly, quarterly, and annual progress reports as required by the management units and other line and external agencies.

DUTIES AND RESPONSIBILITIES

18. Prepares cost estimates and evaluation of cost aspects in billings, escalation claims, variation orders, and related technical studies.
19. Assists in the preparation of agency estimates
20. Consolidates, reviews, and counterchecks endorsements for payments and causes resolutions of related issues.
21. Maintains liaison and coordination with project proponents and oversight/funding agencies.
Project Development Officer III
1. Prepares/Formulates workplans and strategies of the unit in consultation/coordination with Chief and respective project managers to meet project
schedules/targets
2. Evaluates/reviews prepared plans and recommends for approval.
3. Validates the program thrusts and priority projects consistent with those of the Department.
4. Plans the activities, sets the overall work targets, and evaluates the attainment of objectives set for the section and prepares periodic reports for the section.
5. Undertakes/coordinates/reviews/monitors sector analysis and project-related researches, including pre-investment/feasibility studies.
6. Provides direction and supervision to unit staff in the execution of their respective tasks and ensures that targets are met.
7. Organizes and mobilizes the human and material resources for the operations of the division, including the technical, administrative, and financial support
systems (i.e. MIS research resources, staff development program, consultative pool, budget).
8. Undertakes periodic monitoring and/or evaluation of section operations and staff performance.
9. Develops system that will systematize and streamline operations of the section; causes operationalization of such system, and recommends areas for
improvement.
10. Supervises the preparation of project proposals
11. Undertakes/coordinates project conceptualization and preparation of project proposals
12. Formulates marketing/financing strategies for the projects.
13. Coordinates project negotiation proceedings.
14. Supervises the delivery of project targets/deliverables
15. Establishes and maintains appropriate coordinative mechanisms with project proponents and oversight/funding agencies at any given stage of project
development.
16. Prepares periodic and special reports as requiredby the project units, management and external agencies
17. Prepares for turn-over of developed projects to identified project management units.
18. Undertakes the conduct of post-project review, including the preparation of project completion reports
19. Provides assistance as may be required by project managers and other division chiefs, in the monitoring of activities and in decision making related to the
technical aspects of project implementation, such as site selection, feasibility, design review, and cost estimates.
20. Renders technical assistance as may be required by the DepEd units in the formulation of the development agenda for a given education subsector, review of
program thrusts, generation of project ideas, development of the results-based monitoring and evaluation (PBME), framework for ongoing projects, and review of
PBME components
Project Development Officer IV
1. Formulates strategies, guidelines and workplans of the subject cluster or sub-sectors.
2. Formulates and recommends systems that will streamline operations, ensure check and balance, and optimize workforce within the division.

DUTIES AND RESPONSIBILITIES

3. Reviews and/or recommends appropriate policies, decisions, and courses of action in issues relative to the work of the Division.
4. Reviews and endorses decisions/actions on problems arising relative to the work of the Division on the basis of existing policies, guidelines, and clearances from
Management
5. Validates the program thrusts and priority projects consistent with those of the Department.
6. Consolidates overall plans, targets and reports of the Division
7. Monitors the status of project development, research, and post-project operations in other sub-sector clusters and assists the division chief in supervising the
above operations of the various sections and oversees administrative matters.
8. Assists in supervising the Division staff and serves as OIC in the absence of the Chief.
9. Organizes and mobilizes the human and material resources for the operations of the division including the technical, administrative and financial support
systems (i.e. MIS, research resources, staff development program, consultants pool, budget).
10. Undertakes periodic monitoring and/or evaluation of cluster operations and staff performance
11. Undertakes/coordinates/reviews/monitors sector analysis and project-related researches, including pre-investment/feasibility studies.
12. Undertakes/coordinates project conceptualization and preparation of project proposals.
13. Formulates marketing/financing strategies for the projects.
14. Coordinates the project negotiation proceedings.
15. Establishes and maintains appropriate coordinative mechanisms with project proponents and oversight/funding agencies at any given stage or project
development.
16. Undertakes project fund sourcing
17. Undertakes the conduct of post-project review, including the preparation of project completion reports.
18. Prepares for turn-over of developed projects to identified project management units
19. Renders technical assistance as maybe required by the DepEd units in the formulation of the development agenda for a given education sub-sector, review of
program thrusts, generation of project ideas, the development of the results-based monitoring and evaluation PBME.
Project Development Officer V
1. Formulates workplans and strategies in coordination with project managers and ensures that the implementation schedules of construction of buildings,
furnishing and equiping of project recipient institutions are properly synchronized.
2. Directs the formulation of strategies, guidelines, and work plans of the Division
3. Validates the program thrusts of the Department and priority projects to be pursued by Planning, in consultation with appropriate DepEd authorities and units.
4. Draws appropriate organizational chart, terms of reference and staff requirments of the Division
5. Reviews and decides on technical aspects of work and recommends to higher authorities, whenever necessary; prescribes actions on problematic situations.
6. Reviews all reports and communications related to the job before such are forwarded to the Executive Director for final approval.
7. Undertakes periodic evaluation of staff performance based on approved guidelines
8. Coordinates the training of staff to be assigned to project sites to ensure that some staff perform their duties in accordance with systems and procedures set up
for the projects.
9. Supervises the research and project development operations of the Division.
10. Plans and organizes the human and material resources required for undertaking the project research and development operations including the technical,

DUTIES AND RESPONSIBILITIES

administrative, and financial support systems (i.e. MIS, research resources, staff development program, consultants pool, budget).
11. Coordinates with project managers in setting guidelines and qualification standards for consultants and contractors to be hired under specific projects and
ensures that engaged consultants/specialists and commissioned contractors meet performance standards as outlined in specific contracts.
12. Causes the establishment and maintenance of appropriate coordinative mechanisms with project proponents and oversight/funding agencies for any given stage
of project research and development work.
13. Establishes and maintains a system for the monitoring and evaluation of operations, staff performance and support systems.
14. Renders technical assistance to the appropriate DepEd units as it pertains to the formulation of the Departments development agenda, review of program
thrusts, generation of project ideas, the development of results-based monitoring and evaluation (PBME) framework for ongoing projects.
15. Provides technical assistance to project managers in liaisoning/coordinating with oversight and other external agencies on matters pertaining to construction
management and provision of furniture and equipment, and availment of experts or consultants.
16. Provides strategic directions, supporting guidelines, factor and considerations in preparation of budget plans in accordance with the thrusts of the Department

Major Final Outputs

(MFOs)

Objectives

Project Development

Project Implementation

Key Result Areas

(KRAs)

Developed and/or evaluated

project proposals aligned with the
current thrusts of the Department
within the rating period

Have project proposals approved

by the appropriate oversight
agency within the rating period

Implemented
the
projects
according to the planned
schedule/duration and target

Outputs

Project Proposals

Project Implementation
Report

deliverables

Monitoring and Evaluation

Provided technical assistance to

the implementing units/office

Technical assistance to
implementing units/office

Submitted periodic requests to

oversight agencies

Conducted progress monitoring of

on-going projects within the target
date

Progress monitoring
report

Conducted impact evaluation of

programs and projects within the
target date

Impact Evaluation

Unsatisfactory

Poor

Performance Indicators
Key Result Areas
(KRAs)

Developed
and/or
evaluated
project
proposals aligned with
the current thrusts of
the Department within
the rating period

Outstanding
(5)
130% of the project
proposals
developed,
evaluated
and
submitted 3 days
before the target
date
and
implemented

Very Satisfactory
(4)
115-129% of the
project proposals
developed,
evaluated
and
submitted 1 day
before the target
date

Satisfactory
(3)
100-114% of the
project proposals
developed,
evaluated
and
submitted on target
date

(2)
51-99% of the
project proposals
developed,
evaluated
and
submitted
within
the rating period

(1)
Below 50% of the
project proposals
developed,
evaluated
and
submitted within the
rating period

Performance Indicators
Key Result Areas
(KRAs)

Outstanding

Very Satisfactory

Satisfactory

Unsatisfactory

Poor

(5)
130% of the project
proposals
were
approved within the
rating period

(4)
115-129% of the
project proposals
were
approved
within the rating
period

(3)
100-114% of the
project proposals
were
approved
within the rating
period

(2)
51-99%
of the
project proposals
were
approved
within the rating
period

(1)
Below 50% of the
project proposals
were
approved
within the rating
period

Project
proposals
approved
by
the
appropriate oversight
agency within the
rating period

Implemented
the
project according to
the
planned
schedule/duration and
target deliverables

130% of the project

was implemented 3
days ahead of target
date

115-129% of the
project
were
implemented 1 day
ahead of the target
date

100-114% of the
project
was
implemented
on
target date

51-99%
of the
project
was
implemented
on
target date

Below 50% of the

project
was
implemented
on
target date

Provided
technical
assistance to the
implementing
units/office within the
rating period

Technical

assistance
was
provided to100% of
implementing
units/office within
the rating period
and accompanying
report submitted 3
days ahead of the
target date

Technical

assistance
was
provided to 115129%
of
implementing
units/office within
the rating period
and accompanying
report submitted 1
day ahead of the
target date

Technical

assistance
was
provided to 85% of
implementing
units/office
within
the rating period
and accompanying
report submitted on
target date

Technical

assistance
was
provided to 51-99%
of
implementing
units/office within
the rating period
and accompanying
report submitted on
target date

Technical
assistance
was
provided to below
50%
of
implementing
units/office within
the rating period
but no report

Submitted
periodic
requests to oversight
agencies

130% of periodic
reports submitted 3
days before the

115-129%
of
periodic
reports
submitted 1 day

100-114%
of
periodic
reports
submitted on target

51-99% of periodic
reports submitted
on the target date

50% and below of

periodic
reports
submitted on target

Performance Indicators
Key Result Areas
(KRAs)

Outstanding

Very Satisfactory

(5)
target date

(4)
before the target
date

Satisfactory

Unsatisfactory

Poor

(3)

(2)

(1)

date

date

Conducted progress
monitoring of on-going
projects within the
target date

Progress report of
programs
and
projects
130%
completed 3 days
ahead of the target
date

Progress report of
programs
and
projects 115-129%
completed 1 day
ahead of the target
date

Progress report of
programs
and
projects 100-114%
completed on target
date

Progress report of
programs
and
projects
51-99%
completed on the
target date

Progress report of
programs
and
projects 50% and
below completed on
target date

Conducted
impact
evaluation of programs
and projects within the
target date

Impact evaluation of
programs
and
projects
130%
completed 3 days
ahead of the target
date

Impact evaluation of
programs
and
projects 115-129%
completed 1 day
ahead of the target
date

Impact evaluation of
programs
and
projects 100-114%
completed on target
date

Impact evaluation
of programs and
projects
51-99%
completed within
the target date

Impact evaluation of
programs
and
projects 50% and
below completed
within the target
date