Panasonic Telephone Answering System with Facsimile Model No. KX-F1 30 Operating Instructions The unit in this picture is a black model Please read these Operating Instructions before using the product. FOR ASSISTANCE, CALL 1-800-HELP-FAX | (ee eerThank you for purchasing the Panasonic Telephone Answering System with Facsimile. Before using the unit, please read these Operating Instructions completely. You can then easily install, configure and operate the unit properly. This unit combines multiple functions of Facsimile, Answering Device and Telephone; you can send and receive voice-messages and documents on a single line. Important information It required by the telephone company, inform them of the following. FCC Registration No.: ACJJPN-73824-FA-E Ringer Equivalence: 0.58 The particular telephone line to which the equipment is connected. ‘This unit must not be connected to a coin operated line. it you are on a party line, check with your local telephone company. Ringer Equivalence Number (REN): This REN is useful in determining the quantity of devices you may connect to your telephone line and sill have all of those devices ring when your telephone number is called. In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may ‘connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer, if possible, that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service providing that they: a) Promptiy notify the customer. ) Give the customer an opportunity to correct the problem with their equipment. ©) Inform the customer of the right to bring a complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Pan 68. The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FEC Part 68. If such changes can be reasonably ‘expected to render any customer terminal ‘equipment incompatible with telephone company ‘communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service. CAUTION: To assure continued compliance with FCC rules, do not make any unauthorized modifications. When programming emergency numbers and/or making test calls to emergency numbers: 1. Remain on the tine and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours; such as early morning or late evenings. This telephone provides magnetic coupling to hearing aids. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection. against harmful interference in a residential installation, This equipment generates, uses, and ‘can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications, However, there is no guarantee that interference will not éccur in a Particular installation. If this equipment does cause harmtut interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: —Reorient or relocate the receiving antenna —Increase the separation between the equipment and receiver. —Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. —Consult the dealer or an experienced radio/TV technician for help. WARNING: TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR, ANY TYPE OF MOISTURE.Introduction -Multi-function,;system using onetelephone'line™ 7 General Desktop dee (( fi *LCD readout \ YG. = ES, Paper Curl RSSucton scnology Sn Automatic voige/facsimite switching. Sion} ing fF recog *ConiéiMunetion Sk Facsimi A x ‘*15-second transfnigsion speed” *Sends/receives 216 mm (81%2")x600 mm (2356") pages at CCITT G3 shutornaticdocunent leader he-tbucH sorciig Batons ees evel Naittones Resolution: standard/fine/super fine/halftone ‘*Delayad transmission ~~ ‘Network passéode communication ‘*Polling:function” ar ‘¢Help function” ‘ ‘*Paper save'function.-~ eExtonpion'copy —« “TransmigsioW times apply.to text.data-using CCITT Nded ost chart; between same machine models at Makimtim modem speed. Transmission times vary in actual usage. Answering Device _ , oFicbeldabl greeting Réseage crip’ "91000 ‘*Auto-Logic operation for one-touch message" playback ‘The unit automatically plays back all recorded messages or the new messages at the touch of the ALL MESSAGES or the NEW.ME\ AGES button and stops at the,end Of ‘the last message, then resets to answer hd record thie next calh ‘Femote cont irom tqueitene ielephone:? *Messag: iSino recording, No New message playback Neincinelnga see Integrated Telephone System '*12-stalion one-touch dialer 1*20-station speed dialer One-touch redial ‘¢Hands-free speakerphone with mute sac fon 0G mse kPU Boo TL Four.types: Of: receiving: modes 2th gi, ou ates ANS/FAX mode: When you wish to use the unit as a telephone answering device and a facsi ule Sr When your machine is unattended, select iti ode... ‘When a call is received during '¥< Your absence, the Unit records a voice-message andlor receives a documer wutomatically:% ‘deperiding on the caller's choicgtin this mode, younalso, are able to speak with tl otter: party and transmitireceive a “** documéniyii ly when‘in your office. The unit auiciyatially distinguishes between voice and tax cails a) If the unit detects a fax tone while playing the greeting message, it will automatically activate thefax function: aqei tiness aes ons he oAT If the calling party presses*thetasterisk(«)-key: while playing the greeting message or incoming message recording mode, it will switch automaticaly othe fax mode. tC. If the caller's voice is heard within S-seconds ater the beep of the end of,the greéting », message. the unit-will functiiras ah, hansweting device. ‘Whei the unit does aot hear within’ second: ‘When in the Sieg Zyadlky select tiis mode. The unit wil autemmaticaly distinguish between @ telephone call and a fax call a) When the unit receives a fax call, it will automatically:activate the fax function.andsn 0G ‘initiate fax receptions nevis 7 + 903 evomtds b) When the unit receives a telephone callsitwill ring several times until you pick up the handset. I you do not pick up the handset, the unit will ‘switch automatically to the fax mode: Le b) °) FAX mode: When you.wisiii6‘use the nit as a ‘eesine machine peas select his move, 2. Ae | someoné’callé.youxwhen-your units in the FAX mode, a fax tonig;Sounds and the person cannot talk to you. Please inform your callers that this is a fax only telephone number. ‘When in the FAX mode, you may still use the fax telephone to place outgoing voice calls. TEL (Telephone) mod When you wish to use the unit as a standard telephone, select this mode. If you wish to receive an incoming fax during a telephone conversation, press the START button,Precaution Keep the unit away from heating appliances such Keep the unit away from electrical noise generating as radiators or air conditioning units, devices such as fluorescent iamps and motors. The unit and the cassette tape should not be The unit and the cassette tape should be kept free exposed to direct sunlight, from dust, moisture, high temperature and vibration. Do not use benzine, thinner, or the like, or any Do not place any covering over the unit while itis, abrasive powder to clean the cabinet. Wipe it with turned on a soft cloth,Table of Contents Chapter 1 Installation and Initial Preparation Location of Controls Front view Rear view . Side view . Buttons and Indicators . Installing Your Unit Accessories 7 Installation connections .. . Installing the microcassette tape Installing the recording paper . Setting selectors.......... Turning the POWER switch on Recording Your Greeting Message . Suggested message im Recording a greeting message Checking your greeting message Selecting the RECEIVE MODE ..... Setting Up Your Facsimile Unit System setup features How to set up Setting date and time Setting your logo .... Programming your facsimile telephone number . Your fax document identifiers ...... 1-25 Individual transmission report setting . 1-26 Selecting the number of rings to answer in the 1-28 Selecting the number of rings to answer in the FAX mode . 1-30 Selecting the caller's recording time ......-....6s00e5 1-31 Setting the remote code (REMOTE TAD a for remote TAD operation . / HELP Function—If you have lost your procedures— Using the HELP button Chapter 2. Basic Instructions Facsimile and Copier Before Transmitting Documents Acceptable documents . Documents you cannot seni Resolution and contrastLoading documents 23 Transmitting Documents 24 Manual transmission... 24 Adding extra pages 25 Receiving Documents and/or Voice Calls 26 Manual reception 26 Automatic reception .. 27 Receiving in the ANS/FAX mode ....... 0... .e cee eens 27 Receiving in the TEUFAX mode ..... 0-2... e ee eer ec eben ees 28 Receiving in the FAX mode .. 28 Making a Copy .. 29 Answering Device Operating as an Answering Device ............ 2-10 Setup of voice message and document reception . 244 Listening to newly recorded messages . 241 Listening to all the recorded messages .............. voeceeeees 242 Recording after the messages you want to save 2-12 Monitoring incoming calls ...... . 2413 Recording a memo message 2413 Recording a telephone conversation (2-way recording) . 214 Telephone Making and Answering Voice Calls ...................000s0eeeee 245 Making voice calls .......... : 245 Redialing the last dialed number 246 Answering voice calls . 216 Chapter 3 Intermediate Instructions Storing Phone Numbers for Automatic Dialing . Listing the directory card... . Storing phone numbers for one touch dialing . Storing phone numbers for speed dialing . Storing secret phone numbers Erasing a stored phone number Facsimile Transmitting Documents Using Automatic Dialer ................. 3-7 Telephone Making Voice Calls Using Automatic Dialer ...................... 3-8Chapter 4 Advanced Instructions Facsimile and Copier Delayed Transmission .. . Poli Polling another unit manually . Polling another unit using automatic dialer . Setting the polling password........ Network Communication Using a passcode . Programming the main passcode . Turning the TX passcode check on Turning the RX passcode check on Remote Fax Receiving Using an Extension Phone .. . Using an extension phone aa Programming a remote fax activation code. Setting the Logo Print Position . Setting the Paper Save Function ...... 0.6.02... 0... seve eee Extension Copy .....0..00. 00 ceeeee see eee eres Answering Device Operating an Answering Device from a Remote Phone . ‘Summary of remote control functions ............ Playing back newly recorded messages (Memory playback) Playing back all messages . a : Back space and skip forward Recording a marker message. Resetting the tape for future messages Answer back Skipping the greeting message for incoming message recording mode . 7 Re-recording a greeting message | Call with Privacy Ring Programming the PRIVACY RING ID Calling with the privacy ring Setting the Message Alert . Telephone Voice Contact............. : Initiating voice contact ....... Receiving a request for voice contact vil 4-10 ant 4-12 412 4-13 419 419 4-20 4-20 4-21 4-21 4-22 4-23 4-23 4-24 4-25 4-25 426 4-27 4-28 428 4-28TONE, FLASH and PAUSE Button Usage 4-29 TONE button (Temporary tone diaing) 4.29 FLASH button 4-29 PAUSE button ....-. 0.2. Stace Soe 4-30 Combination dialing . 430 Other Features ....... : 431 Setting Day/Night Mode . 431 Setting the Silent Fax Recognition Ri 433 Resetting the setup features .... 4-34 Chapter 5 Printing Reports and Lists Activity Report (JOURNAL Report) ... 5-2 Setting the JOURNAL AUTO PRINT . 53 Printing a JOURNAL report manually . 5-4 List of Stored Phone Numbers (TELEPHONE NUMBER ust) alte 55 Printing a TELEPHONE NUMBER LIST ........... 56 Basic Feature List 00.0.0... 0.0.50 ce eee eee ec eee eens eee 57 Advanced Feature List ........ effete telat dalabalsehtettct 58 Chapter 6 General Information Troubleshooting . 6-2 Error code ... 62 General corrective measures . 63 Clearing a document jam . 66 Clearing a recording paper jam - 6-7 Maintenance ...................5 Cleaning the microcassette compartment Cleaning the document feeder unit . Cleaning the thermal head .. . Printing a test pattern ......... Display Indications Accessory Order Information ........0..... 06.00 cce eee sees AZ Specifications 00.02.20... e cece cece eee eet eee er eee ees 6-12 Index ...........5 Iota lal eeec totais als lale eee tore alele ere ee 613Chapter 1 Installation and Initial Preparation When the display shows “E-XX", see page 6-2 for corrective measures. Table of contents Location of Controls Front view Rear view Side view Buttons and Indicators Installing Your Unit Recording Your Gre ‘Accessories Installation connections Installing the microcassette tape Installing the recording paper Setting selectors, Turning the POWER switch on ting Message ‘Suggested message Recording a greeting message Checking your greeting message ‘Selecting the RECEIVE MODE Setting Up Your Facsimite Unit System setup features How to set up Setting date and time Setting your logo Programming your facsimile telephone number Your fax document identiiers {Individual transmission report setting Selecting the number of rings to answer in the ANS/FAX mode Selecting the number of rings to answer in the FAX mode Selecting the caller's recording time Setting the remote code (REMOTE TAD 1D) for remote TAD operation HELP Function —if you have lost your procedures— Using the HELP button 1-16 17 17 1-19 1-20 1-22 1-24 1-25 1-26 1-28 30 131 1-32 1-33 1-33 RB G 3 Et = 8 ne rao]Location of Controls fy Front view g 5 Ey a Cy Dgcument Feeder Tray ‘Answering Device Control Panel FRONT LID OPEN LeverRear view TEL Jack POWER Switch LINE Jack Side view VOLUME Control TO HANDSET Jack Cassetfé Compartment HECEIVER VOLUME Selector RINGER Volume Selector DIALING MODE Selector er > FA Es = 3 9 Fy Ey Q = ByButtons and Indicators 3 = 3 2 5 Ss Gy erred SFE MEMORWAY REC ® © Cs @ STOP o—-4 C= ALL __NEW MESSAGES MESSAGES, e—-5 lL _s—*@HELP Button: Page 1-33 @ POLLING Button and Indicator: Page 4-4 © PAPER OUT Indicator: Page 1-11 ALARM Indicator: Page 1-13 OLED (Liquid Crystal Display) @ LIGHT ORIGINAL Button and Indicator: Page 2-3 @ RESOLUTION Button and Indicators: Page 2-3 @ RECEIVE MODE Button and Indicators: Pages 1-18 and 2-7 © & Indicator: Page 2-10 @ TONE Button: Page 4-29 @® PAUSE Button: Page 4-30 FLASH Button: Page 4-29 REDIAL Button: Page 2-16 @ MUTE Button and Indicator: @® SP-PHONE (VOICE STOBY) Button and Indicator: Pages 2-4, 2-15 and 4-28 ® PROGRAM Button: Page 1-19 SET Button: Page 1-19 AUTO DIAL Buttor Pages 3-4 to 3-8 Used to print an easy guide of programming procedures. Used for polling function. The indicator lights when this feature is on. The indicator lights when the recording paper rol is empty Bd 3 My a s 5 The indicator lights when any trouble occurs Ue nay Used to transmit or copy originals with faint writing, The indicator lights when this feature is on. Used to adjust scanning line density. The indicators light to show which setting you are using. Used to select the desired receiving mode. The indicators light to show the mode in which the unit is set. The indicator flashes when any new incoming messages have been recorded. Used to change the dialing mode from pulse to tone during a dialing operation, Used to insert a pause into a phone number during programming, Used to access some features of your host PBX. Used to redial the last dialed number. Used when you do not want your voice to be heard by the other party. The voice of the calling party wil stil be heard. The indicator lights when this feature is on. Used for on-hook dialing and voice contact features. The indicator lights when these functions are on. Used to start or end programming functions. Used to store parameters during programming. Used for speed dialing, 15