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FiSS Invoice Processing Control Process

This document describes the invoice processing control process for FiSS. It outlines 6 control check points for payments including extracting open line items from SAP/Oracle, verifying invoices picked for payment proposals, extracting payment runs, preparing an excel file with vendor details for payments, and preparing a payment instruction letter. Controls include checks built into SAP/Oracle and E-conveyor systems as well as manual verification of invoices over 5 lakhs against original documents.

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Syed Esa Mushran
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58 views2 pages

FiSS Invoice Processing Control Process

This document describes the invoice processing control process for FiSS. It outlines 6 control check points for payments including extracting open line items from SAP/Oracle, verifying invoices picked for payment proposals, extracting payment runs, preparing an excel file with vendor details for payments, and preparing a payment instruction letter. Controls include checks built into SAP/Oracle and E-conveyor systems as well as manual verification of invoices over 5 lakhs against original documents.

Uploaded by

Syed Esa Mushran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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FiSS Invoice Processing Control Process

Doc. No
Revise Version
Effective date
Status
Prepared by
Company
Type
Approved by:
Owner department

:
: .1
:
:
:
:
: Public
: FiSS

Prepare and approval


Prepared by

Approved by

Date27-Jan-12

Date

Control Check Points Payments(Bill Discounting)


Item
1

Owner
Payments

Activities

Extract Open

Control Check point


built in SAP/Oracle

Control Check point


built in E-conveyor

If any additional manual


control carried out

Payments above

Team

Payments
Team

Payments

Payments

Payments

Bill Desk

5 Lakhs is verified
against Original invoice.

line items in
SAP from the
vendor list and
finalize the
invoices to be
paid (In Bill
Discounting
Invoices are
paid
irrespective of
the due date)

(Current Practice)

Cross check with


the open line items to
ensure all the
documents are picked
up for payment.

Create
Proposal in TCode F110
Verify with the
open line items
retrieved in
step one
Extract the
payment
proposal in
HTML format
and send the
same for
review to the
Leads
Once reviewed
and received
Extract
Payment Run
and FBWD
Prepare Excel file
consist of vendor
details, Bank
details and
Amount.
Prepare Payments
instruction letter

No further control required

Leads to verify
invoices picked in the
proposal.

Payments above 5 Lakhs is


verified against Original
invoice

Cross Check the Amounts


with FBWD report
(Current Practice)

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