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Final Report: Reviewing Homecoming Responsibilities

The meeting reviewed responsibilities for Homecoming events. Melissa will create and mail Homecoming visit day invitations by September 1st. Brian will have student callers contact prospects about Homecoming by October 1st. Trent will order supplies and schedule student workers for the admissions tent by October 1st. Melissa will provide Homecoming brochures for counselors to distribute during fall travel by September 7th. Megan will oversee Homecoming responsibilities and be the main point of contact.

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BHARANI DHARAN.K
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41 views2 pages

Final Report: Reviewing Homecoming Responsibilities

The meeting reviewed responsibilities for Homecoming events. Melissa will create and mail Homecoming visit day invitations by September 1st. Brian will have student callers contact prospects about Homecoming by October 1st. Trent will order supplies and schedule student workers for the admissions tent by October 1st. Melissa will provide Homecoming brochures for counselors to distribute during fall travel by September 7th. Megan will oversee Homecoming responsibilities and be the main point of contact.

Uploaded by

BHARANI DHARAN.K
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Final Report: Reviewing Homecoming Responsibilities

To: Joanna, Vice President of Marketing; Alex, Vice President of Recruitment; All Attendees
Meeting Date: Monday, August 1st
Meeting Time: 4:00pm
Meeting Duration: 1 hour
Attendees: 10
Dan, Director of Admissions
Bob, Assistant Director of Admissions
Brian, Admissions Counselor
Becky, Admissions Counselor
Dave, Admissions Counselor
Shawna, Admissions Counselor
Megan, Office Manager
Melissa, Visit Coordinator
Ted, Assistant Office Manager
Stacy, Receptionist
Room: Meeting Room B in the Downey Hall Auditorium
Agenda: Reviewing Homecoming Responsibilities
Executive Overview: The purpose of this meeting was to discuss Admissions responsibilities
during Homecoming. Our office needs to address this event earlier than most due to the fact
that most of the Counselors will be out on fall travel during the time leading up to Homecoming.
Therefore, we delegated the following responsibilities in preparation for the event:
Chart of Discussed Responsibilities:
Action

Initiator

Person in
Charge

Notes

Due
Date

Mailings

Send out
Homecoming
Visit Day
invitation

Megan

Melissa

Megan will forward Melissa


the Visit Day information
that will go in the brochure.
Melissa will create and send
the brochure.

Sept. 1

Phone
Calls

Have student
callers contact
prospective
students

Bob

Brian

Bob will give Brian access to


the prospective student lists.
Brian will create calling lists
for the student callers

Oct. 1

Campus
Events

Prepare
Homecoming
admissions tent

Bob

Trent

Bob will give Trent last


years supply list. Trent will
order all necessary supplies
and work with Brian to
schedule student workers.

Oct. 1

Travel

Give out
Homecoming
information
while on fall
travel

Megan

Melissa

Once the Homecoming


brochure is created, Melissa
will order copies for the
counselors to take on fall
travel.

Sept. 7

Follow-Up Details: Please make note that Megan is the contact person for all Homecoming
communication. She will be handling the majority of the Homecoming responsibilities and
should be contacted with any relevant questions, comments, or concerns.
Next Meeting: Tuesday, September 1st, 4:00pm in the Executive Meeting Room in Sulley Hall

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