Topics Covered

General Shortcut Keys

Keyboard Shortcut Keys
Formulae
Pivot Table
General Shortcut Keys
F7 Spell Check
Alt + Shift + F1 Insert New Worksheet
F11 Create Chart
Shift + F3 Open the Excel formula
window
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Shift + F5 Bring up search box
Shift + Space Bar Select entire row
Ctrl + I Italic highlighted
selection
Ctrl + B Bold highlighted
selection
Ctrl + K Insert link
Ctrl + A Select all contents of
the worksheet
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Ctrl + Shift + ; Enter the current time
Ctrl + ; Enter the current date
General Shortcut Keys
Ctrl + P Bring up the Print
dialog box to begin
printing
Ctrl + F6 Switch between open
workbooks
Ctrl + F9 Minimize current
window
Ctrl + Z Undo last action
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Ctrl + U Underline highlighted
selection
General Shortcut Keys
Ctrl + Page up Move between Excel
work sheets in the
same Excel document
Ctrl + Shift + ! Format number in
comma format
Ctrl + Tab Move between Two or
more open Excel files
Ctrl + Page down Move between Excel
work sheets in the
same Excel document
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Ctrl + Shift + $ Format number in
currency format
General Shortcut Keys
Ctrl + Space Bar Select entire column
Ctrl + Arrow key Move to next section of
text
Ctrl + Shift + # Format number in date
format
Ctrl + W Exit from the current
excel file
Ctrl + N Open New worksheet
Ctrl + C Copy selected text
General Shortcut Keys
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Ctrl +(+) Helps to Insert Shift
Cells Right, Shift Cells
Down, Entire Row,
Entire Column
General Shortcut Keys
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Ctrl +(-) Helps to Delete Shift
Cells Left, Shift Cells
Up, Entire Row, Entire
Column
Ctrl + X Cut selected text
Ctrl + P Paste selected text
Ctrl + S Save document
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Ctrl + W Exit from the current
excel file
Ctrl + N Open New worksheet
Ctrl + C Copy selected text
General Shortcut Keys
F4 Repeat Action
F2 Edit Mode
F1 Help
F5 Go to
F7 Spell Check
F11 New Chart
Keyboard Shortcut Keys
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F12 Save As
Shift F5 Find
Shift F4 Find Again
Shift F2 Edit Comment
Shift F10 Context Menu
Shift F11 New Worksheet
Keyboard Shortcut Keys
Next
Shift F12 Save
Ctrl+ F4 Close Window
Ctrl+ F12 Open
Alt+ F+A Save As
Alt+ C Close
Alt+ F+U Page Setup
Alt+ F+T+S Set Print Area
Keyboard Shortcut Keys
Alt+ F+V Print Preview
Alt+ E+S Paste Special
Alt+ D+S Sort
Alt+ T+B Share Workbook
Alt+ O+C+A Column Autofit
Selection
Alt+ W+F Freeze/UnFreeze Panes
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Formulae
@sum (Select range) This helps to find the
sum of the selected
cells
Next
@Upper (Select Cell) This helps to convert
the letters in the
selected cell to Capital
Letters
@Lower (Select Cell) This helps to convert
the letters in the
selected cell to Small
Letters
Formulae
Next
@Proper (Select Cell) This helps to convert
the first letters in the
selected cell to Capital
Letters
@average (Select
range)
This helps to find the
average of the selected
cells
@Max (Select range) This helps to find the
Largest Value in the
selected cells
Formulae
Next
@COUNTA (Select
range)
Counts the number of
cells that are not
empty
@COUNTBLANK (Select
range)
Counts the number of
cells that are empty
@Day (Select Cell) Returns the day of the
month
@Hour (Select Cell) Returns the hours as a
number
@Year (Select Cell) Returns the year of a
date
Formulae
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@COUNTA (Select
range)
Counts the number of
cells that are not
empty
@LEN (Select cell) Returns the number of
characters in a text
string
@Left (Select cell) Returns the specified
number of characters
from the start of a text
string
@Today (Select cell) Returns current date
Formulae
Next
@Round (Select Cell) Rounds a number to a
specified number of
digits
@Right (Select cell) Returns the specified
number of characters
from the end of a text
string
@Rounddown (Select
Cell)
Rounds a number
down towards Zero
@Roundup (Select
Cell)
Rounds a number up
away from Zero
Formulae
@HLOOKUP (Select
range)
Looks for a value in the
top row of a table and
returns the value in the
same column from a
row you specify
@VLOOKUP (Select
cell)
Looks for a value in the
Leftmost column of a
table and returns the
value in the same row
from a column you
specify
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Pivot Table
Uses Use a PivotTable report when you want to
analyze related totals, especially when you
have a long list of figures to sum and you
want to compare several facts about each
figure.
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