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COA Circular 2014-002

The circular provides accounting and reporting guidelines for the receipt and use of donations from local and foreign sources for disaster risk reduction and management. It notes that some donations were not recorded properly and reports from camp managers on donations were sometimes delayed or assigned to different people. The financial reporting on donations did not reconcile with the physical counts and fund utilization was not reconciled with disbursements. This was due to a lack of coordination between finance, administration and operations sections.

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667 views4 pages

COA Circular 2014-002

The circular provides accounting and reporting guidelines for the receipt and use of donations from local and foreign sources for disaster risk reduction and management. It notes that some donations were not recorded properly and reports from camp managers on donations were sometimes delayed or assigned to different people. The financial reporting on donations did not reconcile with the physical counts and fund utilization was not reconciled with disbursements. This was due to a lack of coordination between finance, administration and operations sections.

Uploaded by

sedanzam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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COA Circular 2014-002

Accounting and Reporting Guidelines on the Receipt and


Utilization of NDRRMF Cash and In-Kind Donations from
Local and Foreign Sources, and Funds Allocated from the
Agency Regular Budget for DRRM Program

OBSERVATIONS
1. COA requested for a
report on the receipt and
utilization of relief goods
and cash & in-kind
donations
2. Some donations were not
booked (PPE, relief,
supplies, materials)

REMARKS

- Some of the camp
managers were able to give
the reports, others were
delayed in the submission.

- Different persons were
assigned to receive donations
from donors. There was no
centralized reporting section
for this. Property and Supply
Officer was assigned to a
different task in the disaster
operation.
OBSERVATIONS
3. Financial Reporting
versus Physical Count
Reporting does not reconcile

4. Utilization of funds were
not reconciled with
disbursement of fund
REMARKS
- Lack of coordination
between finance,
administration and
operation
- Individual reports are
made by Budget and
Accounting
Transparency
Accountability
Harmonization

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