VIRGINIA TECH

OneNote 2010 Tutorial

Getting Started Guide
Instructional Technology Team, College of Engineering
Last Updated: Fall 2011

Email [email protected] if you need additional assistance after reading this document.

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Contents
Home Tab ...................................................................................................................................................... 2
Basics ........................................................................................................................................................ 2
Tags ........................................................................................................................................................... 2
Mail ........................................................................................................................................................... 2
Insert Tab ...................................................................................................................................................... 2
Insert ......................................................................................................................................................... 2
Tables ........................................................................................................................................................ 3
Images....................................................................................................................................................... 3
Links .......................................................................................................................................................... 3
Files ........................................................................................................................................................... 3
Recording .................................................................................................................................................. 4
Time Stamp ............................................................................................................................................... 4
Symbols..................................................................................................................................................... 4
Share Tab ...................................................................................................................................................... 5
Email ......................................................................................................................................................... 5
Unread ...................................................................................................................................................... 5
Shared Notebook ...................................................................................................................................... 5
History ...................................................................................................................................................... 6
Draw Tab ....................................................................................................................................................... 6
Tools ......................................................................................................................................................... 6
Insert Shapes ............................................................................................................................................ 6
Edit ............................................................................................................................................................ 7
Convert ..................................................................................................................................................... 7
Review Tab .................................................................................................................................................... 7
Spelling ..................................................................................................................................................... 7
Language ................................................................................................................................................... 7
Notes......................................................................................................................................................... 7
View Tab........................................................................................................................................................ 8
Views......................................................................................................................................................... 8
Authors ..................................................................................................................................................... 8
Page Setup ................................................................................................................................................ 8
Zoom ......................................................................................................................................................... 8
Window .................................................................................................................................................... 8

Instructional Technology Team, College of Engineering, Virginia Tech

Home Tab

Basics
On the Home Tab, you have all of the text tools you are familiar with from Word. You can
adjust the font, size, color, and style for headings.
Tags
You can tag your notes with different shapes using the Tags section. The tags are anything
from a To Do checkbox to highlighted passages for definitions. You can then search for
the items you tagged using Find Tags.
To use a tag:
1. Click on the page where youd like to make an entry in the list
or type something youd like to tag.
2. You can also highlight the entry, typed or handwritten, that
youd like to tag.
3. To see what youve tagged, click the Find Tags button.
Mail
You can email a page of your notes straight from OneNote. OneNote will use your default
email program to send the email.

Insert Tab

Insert
If you need room in between two lines of notes youve taken, click the Insert Space
button, then click and drag wherever you need more space. This tool will spread out your
work without ruining the formatting. It works horizontally as well as vertically.
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Tables
You can insert a table directly into OneNote using this tool. Click where youd like to place
the table, then the editing menu below will be shown.

Images
Clicking Picture will open up your Pictures folder and you can select a picture to add to
your notes. The Screen Clipping button will minimize OneNote and prompt you to take a
screen clipping of anything behind it.
Links
The Link button will insert a link either to a web address or to another page in OneNote.
If you want the link to be text other than the address, It would look like this.
Files
The Attach File button allows you to insert a thumbnail to a different file in your notes.
The File Printout button allows you to insert a file into your notes as it would appear if
you printed it out. The Scanner Printout button allows you to insert a file from your
scanner or other device attached to your computer, like a webcam.

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Recording
You can record audio or video in OneNote and OneNote will place the recording in your
notes with a timestamp attached. Hit Record Audio, to start recording; click it again when
you want to stop the recording. You can then play back the video or audio by clicking the
icon in your notes. OneNote also automatically makes the title of the recording searchable.

Time Stamp
If you need to know exactly when you take notes, the Time, Date, and Date & Time
buttons can do that for you.

Symbols
Just like in Word, if you need a special symbol, you can insert one using the Symbol or
Equation button.

Instructional Technology Team, College of Engineering, Virginia Tech

Share Tab

Email
Click the Email Page button to email the page of notes you currently have open. OneNote
will automatically use your default email program to send the email.
Unread
The Mark as Read button allows you to select the page of notes youve written and marks
them as Read or Unread. Unread notes look like this:

Read notes look normal. You can also mark the whole notebook as Read. The Next
Unread button allows you to page through the pages that youve marked Unread.
Shared Notebook
The New Shared Notebook button prompts you to create a notebook that is to be shared
with others. There are three options: Web, Network, and My Computer. Web allows you to
upload your notes to SkyDrive through Microsoft. Changes each person makes to this
notebook would not be automatically saved, and the file would have to be re-uploaded with
the changes. Network allows you to share the OneNote notebook in real-time, provided
you and the people you are sharing the notebook with are on the same network. My
Computer creates a new notebook as a clean slate, which you can then share using either
of the two methods mentioned before.
The Share This Notebook button gives you the same options to share as the New Shared
Notebook button does. The Recent Edits button highlights changes youve made to the
notes within a certain time period.

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The Search by Author button shows which author made what
changes to the notes. The links, when clicked, highlight the
changes made. This is handy in a shared notebook or section.

The Hide Authors button is

enabled by default. When it is
not enabled, a running tab of which authors added
what is shown on the notes.
History
The Page Versions button will open an earlier version of the current page. It will give you
the option to restore or delete the earlier version. The earlier version will be deleted after
a certain amount of time. The Notebook Recycle Bin button opens a new section where
pages that have been deleted show. The Recycle Bin keeps them for sixty days, and up until
that time you can go into the Recycle Bin to restore them to your notebook.

Draw Tab

Tools
The Select and Type tool does just what it says: you can use it to select things
already in your notes or click empty space in you notes and a text box will appear.
The Eraser tool has three sizes to choose from, or can be set to Stroke Eraser,
which will erase an entire stroke by touching part of it with the eraser.
The Lasso Select tool allows you to draw around what you would like to select and
move it around the page. This tool is not bounded by the text and ink boxes like the
Select and Type tool.
The Panning Hand tool sets your mouse to only move around your notes via
dragging.
Under the Tools section are different commonly used pen widths and colors as well
as highlighters. There is a drop-down button to click for more options.
Insert Shapes
Just like in Word, you can insert different shapes, and use the Color and Thickness tool to
customize how the shapes look.
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Edit
You can use the Insert Space tool to add space anywhere in your notes, simple click and
drag. The Delete tool is used to delete an element you have selected. The Arrange tool
will position a selected element in front of or in the back of other elements in an
overlapping configuration of elements. The Rotate tool will rotate a selected element.
Convert
You can use the Ink to Text and Ink to Math buttons to convert your handwriting to text.
The Ink to Text button requires you to select part of your handwriting on the page to
convert it. The Ink to Math button brings up a grid where you can write the equation
youd like to convert.

Review Tab

Spelling
The Spelling button will run spell-checking on your page of notes. The Research button
allows you to type a search term into a box, and brings up results from a dictionary,
thesaurus, and an encyclopedia.
Language
The Translate button has two options: to translate selected text or to show a minitranslator when you mouse over a word.

The Language button allows you to set language preferences as well as a Proofing
Language, the language used when spell-checking and in handwriting recognition.
Notes
The Linked Notes button allows you to take notes in OneNote
while looking at another application, like Power Point or Word.
OneNote will then link the notes taken with what youre looking
at. When you mouse over the notes, the link will show.
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View Tab

Views
Normal View shows the tabs on the sides and top of the page of notes youre on. Full
Page View shows only the page of notes youre on. Dock to Desktop makes OneNote into
a small window and docks it to the right side of the desktop. This is useful for taking notes
on other pages on your computer.
Authors
The Hide Authors button hides the running tab of which author added what notes. When
not enabled, the authors are denoted by different colored lines along the side of the page
corresponding to what author wrote what notes.
Page Setup
The Page Color button allows you to change the background color of the page. The Rule
Lines button allows you to change the lines that show on the page. The Hide Page Title
button allows you to hide the rectangle that holds the title of your notes. When you hide
the title, the tab in your notebook gets renamed to the first thing written on the page and
you lose the title you had set.
Zoom
The Zoom Out and Zoom In buttons work as they do in Word, changing the
magnification by a certain amount for each click. The 100% and 75% buttons change the
zoom to those magnitudes.
Window
The New Window button opens OneNote in a new window. The New Docked Window
button opens OneNote in a window docked to the right side of the screen. The New Side
Note button opens a Side Note in a new window, and anything you write there will be filed
under the Unfiled Notes section of your notebook until you move it. The Keep on Top
button, when enabled, keeps OneNote on top of any other programs you have running.