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Memo Format

This memorandum provides examples and guidelines for properly formatting Navy correspondence, including memorandums and letters. Key guidelines include using one inch margins, a subject line repeated on subsequent pages, page numbering starting on page two, and closing with "Very Respectfully" or "Respectfully" depending on the recipient's rank. The memorandum serves as a template that can be copied and modified as needed when drafting Navy correspondence.

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130 views

Memo Format

This memorandum provides examples and guidelines for properly formatting Navy correspondence, including memorandums and letters. Key guidelines include using one inch margins, a subject line repeated on subsequent pages, page numbering starting on page two, and closing with "Very Respectfully" or "Respectfully" depending on the recipient's rank. The memorandum serves as a template that can be copied and modified as needed when drafting Navy correspondence.

Uploaded by

trumeable
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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13 Nov 02

MEMORANDUM
From: Administration Department LCPO
To: Commandin O!!i"er
#ia: $1% Administration O!!i"er
$2% E&e"'tive O!!i"er
(')*: MEMORANDUM FORMAT
Re!: $a% (ECNA#+N(T ,21-.,D
En"/: $1% (tandard Nava/ Memo0Letter E&amp/es
1. T1is memo i//'strates proper !ormat !or Nav2 memoranda. 3o' "an open t1is
do"'ment4 save it4 and t2pe over it to ens're 2o' !o//o5 Corresponden"e Man'a/
$re!eren"e $a%% 'ide/ines. Use en"/os're $1% i! 2o' need more e&amp/e data 6
it is /o"ated on )ot1 t1e 7ardroom and CPO LAN drives. A// data s1o5n 1ere is
in t1e proper !ormat4 in"/'din spa"in.
2. (ee re!eren"e $a% to ans5er an2 8'estions on Nav2 "orresponden"e. 3o' "an
!ind a printed "op2 in Admin. PDF !i/e versions are /o"ated on t1e Nav2
E/e"troni" Dire"tives 5e)site and on CD6ROMs in Admin and Maintenan"e Admin.
a. Use Co'rier Ne5 12 or 10 point. Pae marins: 1 in"1 top4 /e!t4
ri1t4 and )ottom4 e&"ept !or se"ond and s'""eedin paes.
$1% Can 'se tit/es or names9 tit/es are pre!erred in most "ases. :To:
addressee is t1e !ina/ re"ipient. :#ia: addressees are /isted movin 'p t1e
"1ain o! "ommand.
$2% +n te&t4 'se t5o spa"es a!ter a period or "o/on and one spa"e
a!ter a semi"o/on.
). +! 2o' 'se a s')pararap14 2o' m'st 1ave at /east t5o. Don;t
s')pararap1 !'rt1er t1an t1ree /eve/s i! at a// possi)/e.
3. Repeat t1e s')*e"t /ine at top o! se"ond and s'""eedin paes. Pae
n'm)erin starts on se"ond pae4 'sin n'mera/ 2 "entered < in"1 !rom t1e
)ottom. En"/os're mar=ins ma2 )e t2ped or printed on !irst pae o! t1e
en"/os're on/24 )/o"=ed ri1t4 < in"1 !rom )ottom.
>. A/t1o'1 not s1o5n in re!eren"e $a%4 "ommand po/i"2 is to 'se :#er2
respe"t!'//24: as a "omp/imentar2 "/ose !or personne/ senior to 2o' and
:Respe"t!'//24: 5it1 *'niors. ?/o"= 2o'r ran= at /e!t and )ran"1 to ri1t
'nder 2o'r sinat're )/o"=. (=ip t1ree spa"es !rom t1e "omp/imentar2 "/ose
and 'se a// "apita/ /etters !or 2o'r sinat're )/o"=. De!a'/t is to 'se t5o
initia/s and /ast name. Use a :"op2 to: )/o"= as i//'strated i! needed or
desired.
#er2 respe"t!'//24
@. O. AU(BE3
3NC($A7% U(N
Cop2 to:
CMC

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