1

Government of Karnataka
Urban Development Department







READY RECKONER


FUND BASED DOUBLE ENTRY
ACCURAL ACCOUNTING SYSTEM







STATE INSTITUTE FOR URBAN DEVELOPMENT
LALITHA MAHAL ROAD, MYSORE-570011




2


Background :

Karnataka is one of the leading States in urban sector reforms. It has taken
up several programmes for improving urban infrastructure and enhancing urban
governance in its cities. Accounting reforms is an important element of these
initiatives. Under the accounting reforms, the earlier existing cash based single
entry accounting system is replaced with new Fund Based Double Entry Accrual
Accounting System (FBDEAAS). The Accounting Reforms have been taken up in
all 213 ULBs in a phased manner since 1-4-2006 with the assistance of Asian
Development Bank and World Bank.


ACCOUNTING RELATED LITERATURES:

As a part of policy & implementation strategy, the Government of
Karnataka has prescribed:

The Karnataka Municipal Accounting and Budgeting Rules,
2006 (KMABR, 2006) vide Government Notification No UDD 16CAR
2006 dated 21-12-2006 which prescribes the broad policies and
procedures under the new accounting system,
Karnataka Municipal Accounting Manual (KMAM) vide
Government Notification No UDD 306 GEL 2007 dated 24-11-2007
which prescribes detailed accounting policies and procedures
including uniform Chart of Accounts applicable to entire state,
Karnataka Municipal Asset Management and Valuation
Methodology Manual 2010 (KMAM&VM) vide Government
Notification No UDD 310 GEL 2010 dated 6-1-2011,which is in line
with Model National Municipal Asset Methodology Manual 2009. It
contains information about preparation of OBS of Assets, Valuation
methodology,updation, maintenance and management of assets and
registers.
Karnataka Municipal Accounts Audit Manual Contains
information on the new audit system- financial statement audit and
the procedures, methods and coordination mandates of both the
statutory and financial statement audits.
Opening Balance Sheet Guidelines (OBS Guidelines) also came up
with for its ULBs to help them to prepare opening balance sheet
under new accounting system in the transition year.




3

OTHER RELATED LITERATURES:

a. Karnataka Municipal Act, 1964
b. Karnataka Municipalities cost and Expenditure rules 2004.
Notification No: UDD1/TMS/2003 Dated 3/2/2004

c. The Karnataka Municipalities Limitation on the power of contract
Rules, 2008 Notification No: UDD1/TCT 2008 Dated 16/10/2004

d. The Karnataka Municipalities Estimations, Creation of Maps and
Maintenance of works Rules, 2008. Notification No: UDD2/TCT/
2008 Dated 16/10/2008

e. Karnataka Transparency in Public Procurement Act, 1999 and rules
2000

f. Karnataka Public Works Departmental Code Vol I & II Karnataka
Public Works Accounts Code Vol I & II

g. Mines & Geological Department Guidelines relating to Royalty

h. Guidelines relating to Income tax, Sales Tax, Contractors welfare
society Fund, Labours cess and solid waste management equipments

i. Right to information Act 2005 and Rules.

j. Labour welfare Rules and Minimum wages act which is issued by the
Department of Labour from time to time to be adopted.

k. Government Notification regarding 6 important emergency works
taken. No. UDD43/TMS/2004 Dated 07/07/2004

l. Karnataka Municipalities Cadre and Recruitment Rules,2010

m. Karnataka Civil Service Rules

n. Karnataka Financial Code

o. Manual of Contingent Expenditure

p. .D.E 39/n.JA.J 2003/: 16.07.2003

q. . .D.E 220/ f.E.J 2009/: 26.08.2009 Pq 22.75 PZg

r. .D.E 93/..J.J-2009/: 21.07.2010- Pq 7.25 PZg


4


s. .D.E 93/..J.J-2009/: 28.10.2010- Pq 3 PZg.

t. .D.E 129/ JA.J.r-2002/: 14.08.2002- Pq 1% PZg.

u. D.E 4 .J.J -2008 : 14.08.2008


Powers & Duties of Accounts Superintendent
(As per rule 22 of KM(Delegation of Powers) Rules, 1973

It shall be the duty of the Accounts Superintendent:
1. To Maintain a concurrent supervision over municipal income and expenditure;

2. To satisfy himself.-
i. That all expenditure is covered by a provision in the sanctioned budget of
the Municipal Council;
ii. That no expenditure has been incurred except with proper sanction;
iii. That all sums due to and received by the Municipal Council have been
brought to the account without delay, and
iv. That all receipts and payments are correctly classified;

3. To examine all pay bills of permanent and temporary establishments and for
fixed grants in aid and to see that none but sanctioned charges are disbursed;

4. To examine all bills for articles purchased and to see that they are supported
by suitable acknowledgments, that the articles have been received and
brought on the stock registers where necessary;

5. To examine all bills for charges on account of original works, petty repairs and
other expenditure and see that proper certificates are furnished in support of
them;

6. To examine all receipts and disbursements made, to see that each payment is
sufficiently vouched for, and to initial each voucher that has been examined by
him;

7. To exercise a thorough check of the registers, books, accounts , challans, etc.,
of all the departments and branches of the Municipality;

8. To see that the balances of stores in the stores Department and the dead
stock in all the department are verified once a year;



5

9. To examine the comparative statement of tenders received for supply of
materials or execution of Municipal works and furnish his opinion;

10. To deal with Audit note and objection statements of the Government Auditor,
taking immediate steps to ensure that the irregularities brought to light are
removed without undue delay, and that they do not recur in future;

11. To examine and certify all accounts, return, statements and accounts as may
be referred to him by the Chief Officer or Municipal Commissioner;

12. To sign all abstract, bills account and all subsidiary documents connected
with them that may have been examined by him;

13. To adopt all measures and precaution to secure the municipality against loss
or harm arising from dishonesty, errors or irregularity;

14. To complete the examination of the monthly account within the first fortnight
of the ensuring month, and to submit it to the Chief Officer or Municipal
Commissioner with the following certificate the last clause being dropped in
case there is no dispute.
Certified that the accounts from.to have been examined by
me and found correct with the exception of items which have been reported to
the Municipal Commissioner / Chief Office, under a separate reference.

15. Where an internal auditor or an Accounts Superintendent is not appointed to
any Municipality, the powers and duties of internal Auditor or Accounts
Superintendent shall be performed by the Chief Officer or the Municipal
Commissioner, as the case may be }

Powers & Duties of Accountants & Head Accountants:
(As per rule 21 of KM(Delegation of Powers) Rules, 1973

It shall be the duty of the Accountant:
1) to supervise the keeping of accounts and records relating to collection of
revenue and expenditure there from;

2) to arrange for the following accounts to be kept at the municipal office
punctually written up day by day.-
a) a general cash book in which all receipts and expenditure shall be
entered as they are received or disbursed;
b) a classified register of receipts and payments;
c) a pass book with a recognized bank or Government Treasury in
which Municipal Funds are lodged showing


6

I. on the credit side every sum paid into the Bank or Treasury;
II. On the debit side every sum drawn from the Bank or Treasury by
Cheque; and
d) maintenance of other accounts in accordance with the rules.

3) To examine every claim against the Municipal Council as to its correctness, as
existence of budget provision for the same; and of due authority from the
Municipal Council for the charge, and before the payment of every claim to
bring to the notice of the Chief Officer or Municipal Commissioner all
papers, vouchers and completion certificates and all facts necessary to enable
him to establish the correctness of such claim,;

4) To have abstracts of accounts of receipts and expenditure prepared every
month to lay it before the Municipal council; at its first meeting in the month
subsequent to that to which it relates.

5) To cause to be prepared a complete accounts of receipts and expenditure as
required under the Act ct to be laid before the Municipal Council; and

6) To maintain all special funds accounts i.e., Sinking Fund, Depreciation Fund,
etc.,
7) To prepare any account or return, which the Municipality, the standing
committee or the Chief Officer or the Municipal Commissioner may require
from him in addition to requirement of KMABR, 2006.



ACCOUNTING RELATED SECTIONS UNDER KARNATAKA MUNCIPALITIES ACT1964

SL
NO
Subject
K
M
A
1
9
6
4

S
e
c
t
i
o
n
s

K
M
A
B
R

R
u
l
e
s

K
M
F

F
o
r
m
s

Other KM Rules
1
Prohibition of non budgeted
expenditure
286 134
2 Presentation of Budget 287 131-133 79-85
3 Revision of budget 288 135 86
4
Maintenance of accounts &
restriction on expenditure
289 1-147 1-87
KM (Expenditure
rules 2004) *

5 Audit of accounts 290 129 -130
KM(Powers & duties
of auditors) 1986 KM
(Payment of audit
charges) 1965



7

6
Powers of auditors to require
documents & attendance of
persons
291
7
Penalty for disobeying
requisition of auditors
292
8
Audit report to be sent to
certain officers & bodies
293 130 (4)
9 Contents of audit report 294 130
10
Procedure to be followed after
report of the auditor
295
11 Surcharge or charge by DMA 296
12
Recovery of surcharge or
charge
297
13
Application against order of
surcharge or charge
298
14
Expenses in respect of
requisition of auditors to be
payable out of municipal fund
299
15
Transmission of accounts to
GOVT
300 128 (I-IV)
16 Publication of Accounts 302 126 -127
*UDD 1/TMS 2003 Dated 3/2/04


8

KARNATAKA MUNICIPALITIES ACCOUNTING & BUDGETING RULES, 2006
ACCOUNTING FEATURES


1. Fund Based (Rule 4(1)): ULB as a whole is split into separate reporting
entities under three funds, viz:-
a) Water supply & Sewerage fund: All business transactions, which
are related to water supply & sewerage, are classified & reported under
this fund.
b) Enterprise fund: All business transactions, which are of commercial
nature & at least recovering the costs, are classified & reported under
this fund.
c) General fund: All other business transactions, which are not
classifiable under any of the above funds, will be classified & reported
under this fund.

2. Double Entry book keeping(Rule10(2)): Under the Double entry system of
book keeping the following books and ledger have to be maintained:
i) Cash Book
ii) Bank Book
iii) Journal Book
iv) Ledger & sub ledger

3. Accrual Accounting-(Rule19): The basic principle in the Accrual Accounting
system is:

Income is accrued when: (Rule 19(1))
a) right to receive is established
b) amount due is determined or determinable
c) certainty in collection
Expenditure is accrued when: (Rule 36)
1) Claims against work order, supply order or indent
2) Establishment expenses
3) Claims remaining unpaid at the year end

4. Chart of accounts (Rule 5): Uniform coding of accounting system is
introduced classifying the transactions under income, expenditure, liability &
asset heads, specifying each transaction head & account code. Each transaction
head will be having 6 digit account code, having the first 4 digits fixed at the state
level & other 2 digits will be discretionary for the ULBs to describe, bank
accounts are concerned it will be 3 digits. By default, the last two digits of
account code will be always zero, until there is a necessity for detailed code.
Accounts code prescribed classifying the transactions under:
a) Income - codes starts with 1 (Schedule IVA)


9

b) Expenses codes starts with 2 (Schedule IVB)
c) Liability codes starts with 3 (Schedule IVC)
d) Assets codes starts with 4 (Schedule IVD)
Budget Codes has to be derived by combining function code and
Accounts code.
Function Codes (37 Functions) has been prescribed in Schedule III
Source of Financing Codes: Schedule V
Own Source - 01
General Grants - 02
Specific Grants - 10-49
Loans & Bonds - 50-89
Ear marked Funds - 90-99
Fund Code: Schedule II
1) General Fund -101
2) Water supply and Sewerage Fund-102
3) Enterprise Fund - 201

Accounting Process:

Steps in recording Accounting transactions:
Step 1: Identify the transaction with a fund
General Fund
Water Supply & Sewerage Fund
Enterprise Fund
Step 2: select the relevant Account head & code from Chart of
Accounts
Income Code
Expense Code
Liability Code
Asset Code
Step 3: Identify the Budget Code & budget availability
Step 4: Verify whether sufficient balance is available in the concerned
bank


10

Step 5: Identify the type of voucher to be used
Receipt Voucher Cash, Bank or Cheque receipts
Payment Voucher- Cash or Bank payments
Contra Voucher- Cash to Bank and vice versa,
Bank to Bank transactions
Journal Voucher- Transactions not involving Cash,
Cheque and Bank
Step 6: Preparation of Voucher and numbering Alpha
Numeric Characters.
Serially numbered within a fund uniquely for a particular type
of voucher for a financial year
Relevant information as gathered above shall be used to
prepare vouchers as identified in the above steps
Step 7 : Entering vouchers in prime books of accounts
Chronologically,
Cash book - separate for each fund
Bank book - separate for each bank account identified
under a particular fund
Journal Book - separate for each fund
All cash receipt and payment vouchers shall be entered into
cash book
All direct bank receipts and payment vouchers shall be
entered into Bank book
All contra vouchers shall be entered into Bank book and
Cash book / Bank book to bank book
All Journal vouchers shall be entered into journal book
Step 8: Posting from prime books of entry to ledger and sub-
Ledger (except contra voucher entries):
Cash book/ Bank book
All debit side entries shall be posted to credit side of
respective account head in ledger
All credit side entries shall be posted to debit side of
respective account head in ledger
Journal Book
All debit side entries shall be posted to debit side of
respective head in the ledger
All credit side entries shall be posted to credit side of
respective head in the ledger


11

Income Transactions:

Income to be classified as

Accrual Income (Rule 19)
All accrual Income shall be accrued at the beginning of the
year or as on the date of accrual based on demand details
provided in KMF No 13
Any subsequent changes in demand shall be rectified through
adjustment entry based on details provided in KMF No 13A.
At the time of receipt, it should be credited to receivable head


Non accrual income (Rule 20)
All Income which are not accruable shall be accounted on cash
basis
At the time of receipt, it should be credited to income head

Grants: - (Rule 72)

Grants to be classified as

o General Grants
To be accounted as Income on receipt and to be accrued incase
of year-end grant order received pending receipt of money.

o Specific Grants
To be accounted as liability at the point of receipt or accrual.
On utilization of grants (Grant Register KMF 35)
To the extent of revenue expenditure incurred,
proportionate amount spent shall be transferred to
Income and Expenditure account (1658___).
To the extent of capital expenditure incurred,
proportionate amount spent shall be transferred to
Deferred Income account (3491___)
o Proportionate amount of depreciation on assets
created out of capital expenditure as above shall be
transferred to Income & Expenditure account
(1648__) from deferred Income(3491__)


12

Expenditure Transactions:

Accrual Expenditure (Rule 36)
All accruable expenditure shall be accounted as and when they
are incurred and approved
All claims shall be presented in KMF bill formats whichever is
applicable
KMF 38 - Contractors bill
KMF 50 & 50A - Pay Bill cum Acquaintance Roll
KMF 59 -Detailed bill of other Expenditure
At the time of payments, it shall be debited to Payable head of
Account.

Non accrual Expenditure
All expenditure which are not accruable shall be accounted on
cash basis by preparing bill in KMF 59

Earmarked Fund:

Government Circular:
CE 220 fEJ 2009 AP 26-8-2009
CE 93 JJ2009 AP 21-7-2010

These funds are created for specific objectives by earmarking certain
percentage of the receipts or Income of the ULB. Following are the
important earmarked funds;
SC/ST Development Fund (22.75%)
Basic services to Urban Poor (7.25%)
Physically handicapped welfare fund
Sinking Fund
Revolving Fund
Any other earmarked fund
Specified percentage on Income under each earmarked fund shall be
transferred to relevant liability account head by passing journal
voucher and transferring such amount to the escrowed bank
account through a contra voucher.



13

On utilization of earmarked fund (Earmarked Fund Register
KMF 73)
All revenue expenditure incurred out of earmarked Fund
shall be directly debited to earmarked fund account
head(Liability)
To the extent of capital expenditure incurred,
proportionate amount spent shall be transferred to
earmarked fund utilised account (3331___)

Inter Fund Transactions:

Funds are considered as different accounting entity. Any transactions
between two funds require preparation of voucher and entries in the
books of account of both funds.
The Account heads are to be used for Inter fund transactions are:
Inter fund transfer Account - General Fund - 486100
Inter fund transfer Account - Water Supply & sewerage Fund 486200
Inter fund transfer Account- Enterprise Fund 486300

Inter fund transfer accounts are running accounts reflecting
transactions of one fund with the other two funds
The payment of amount in one fund will result in receipt of amount
in another fund and vice versa.
In any fund if the inter fund account is showing debit entry/balance
and simultaneously credit entry/ balance should reflect in other
fund.
At the end of each inter fund transaction, all the three inter fund
transfer accounts aggregated as a whole shall be zero balance.

Period end Requirements: (Rule 121-122)

Daily procedures:

Closing of Cash Book and Bank Book
Physical verification of Cash balance with chitta and cash book
Checking postings to ledger accounts from prime books of entry.

Monthly procedures:

Recording of expenditures incurred against permanent advance;
Payment of pension contribution and leave salary contribution in
respect of employees on deputation;
Compilation of details of stock used during the month, for
recording the consumption of stores;


14

Recording transfer entry pertaining to Welfare Funds
Closing of ledger accounts.
Payment of Government dues (cesses, tax deducted at source,
royalty and loan etc with reference to the concerned registers).
Reconciliation of Classified Register of Receipts and Payments with
total receipts and payments as per Monthly Receipts and
Payments Account.
Reconciliation of sub-ledgers or registers with the corresponding
account in the General Ledger.
Reconciliation of utilisation of Earmarked Funds and Earmarked
Fund (Utilised) account;
Reconciliation of transfer of specific grants used for revenue
expenditure to income with expenditure incurred.
Reconciliation of utilisation of specific grants for capital
expenditure with transfers to deferred income.

Yearly procedures:

Reconciliation of deposits, advances, receivables and incomes with
subsidiary records and registers;
Accrual of interest on borrowings;
Recording of provision for bills remaining unpaid;
Accrual of interest on advances and investments;
Reconciliation of Capital Work in Progress account with records
and registers;
Provision of depreciation for half year;
Transfer from deferred income to income in proportion to
depreciation of assets constructed or acquired out of specific
grants or contributions.
Physical verification and reconciliation of stores;
Physical verification of fixed assets;
Confirmation of all categories of advances;
Confirmation from Government and Government agencies on
outstanding loans;
Provision for depreciation on various types of assets in accordance
with the policies in this regard;
Provision for amounts receivable, in accordance with the
provisioning norms in this regard;
Annual closing of revenue accounts in ledger, by transfer to
Income & Expenditure Account.


15




16

Preparation of Budget (Rule 131-135):

Budget shall be prepared on cash basis.
Budget shall be prepared using budget codes, which shall be combination
of the Function code and Account code.
All the sections of ULBs are to be involved in Budget preparation by
providing information through Budget Information Detail Sheet (BIDS)
Public consultation is made mandatory by prescribing two rounds of
meetings involving local VIPs, NGOs & invitees by council body.
o Public consultation shall be held on
I round during November
II round during December
Budget shall be prepared in KMF 79 to KMF 85
Budget shall be prepared and placed before the council on or before 15th
January of the year.
To be published abridged version of approved Budget in two local news
papers having highest Circulation in the district through District publicity
and Information officer
Notice shall be published in two news paper as above to inform the public
to avail a copy of the budget by paying necessary fees.
Approved budget shall be published in ULB website
Copy of Budget shall be sent to
o DMA
o Deputy Commissioner of the District
o Controller, SAD
o Assistant Controller, Concerned Local Audit Circle


17

Preparation of Annual Performance Report-APR (Rule125 & 126)


Annual Performance Report (APR) consists of:
a) City Management Report This is similar to Directors report to
shareholders, elucidating the functioning of ULB for the reporting
year.
b) Cost & Performance Indicator This gives some basic
performance indicators as against the standards set as bench
marking. This involves service indicators such as water supply,
solid waste management, infrastructure facility etc., also financial
indicators such as surplus to revenue, tax collection efficiency,
etc,.
c) Financial Statements: This includes Balance sheet, Income &
expenditure a/c & receipt & payment a/c. This states the financial
status & performance of the ULB for a period.
Financial Statements for each year shall be caused to be
prepared by Municipal Commissioner/Chief Officer within
two months from the end of financial year.
d) Budget Variance: Budget is an effective tool for appraisal of the
performance of an ULB. Budget estimate will be compared against
the actual & the variances are shown as adverse or favorable, thus
making the administrative staff accountable & transparent to the
management & public.
e) Notes to Accounts: This gives an insight into the accounting
policies used for preparation of financial statements.

Financial Statement Audit - Rule129:
Financial statement Auditor shall be a Chartered Accountant
appointed by DMA in consultation with Controller, SAD
Financial statement audit shall be completed within 4 months from
the end of financial year
The remuneration of financial statement Auditor shall be fixed by
DMA and paid by the Municipality from its municipal fund.
Pulicising audited Annual Performance Report within 6 months
from the end of financial year
Publish the Annual Performance Report on the website of
Municipality
Abridged version of (i) Income & Expenditure, (ii) Balance Sheet and
budget variance statement shall be sent to the District publicity and
Information officer to publish in two local newspapers having highest
circulation in the District


18

Notice shall be published in two news paper as above to inform the
public to avail a copy of the APR at the Municipality
Copy of APR shall be sent to
DMA
Deputy Commissioner of the District
Controller, SAD
Assistant Controller, Concerned Local Audit Circle

KMF FORMS PRESCRIBED IN SCHEDULE VI OF KMABR,2006 RULES:

Name of Forms
KMF
NO.
Rule No To be maintained by
Cash Book 1 11(1) Accounts Section
Register of Cash drawn and Disbursed 2 11(3) Cash Section
Bank Book 3 12(1) Accounts Section
Journal Book 4 13(2) Accounts Section
Ledger Book 5
14(2)
&15(1)
Accounts Section
Classified Register of Receipts and payments 6 15(2) Accounts Section
Monthly Classified Abstract of Receipts and
payments for the Month of .
7 15(2) Deleted
Receipt Voucher 8 16(3) Accounts Section
Payment voucher 9 16(3) Accounts Section
Contra voucher 10 16(4) Accounts Section
Journal voucher 11 16(5) Accounts Section
Voucher Number Register 12 17(2) Accounts Section
Summary Statement of Demand Raised or
Income Accrued
13 19(2)
Revenue/Health/
Engineering Section
Monthly Summary Statement of change in
Demand or Adjustment
13A 53(3)
Revenue/Health/
Engineering Section
Receipts 14 23(1)&24(1) Bill collectors
Register of Cheque Received 15 24(2) Cash Section
Collection Register ( Cash/Cheque collections) 16 25(1)
Revenue/Health/
Engineering Section
Collection Register (Bank Collections) 16A 27(3) Revenue Section
Chitta
17 28(1)
Cash Section
Summary of Daily Cash Collection
18 29(1)
Cash Section
Summary of Daily Cheque Collection 19 29(2) Cash Section
Summary of Daily Collection through Bank/
Treasury
20 29(3) Revenue Section
Departmental Register of Bills Received 21 37(3) All Sections
Payment Order 22 37(4) Deleted
Register of Bills received by Accounts
Department
23 37(6)
Accounts Section
Demand Collection & Balance(DCB) Cum Form 24 53(1)(A) Revenue Section


19

III Register
Special Demand Collection & Balance (DCB)
Register
25 53(1)(b),
64(1)&66(1)
Engineering Section
Miscellaneous Demand Collection & Balance
(DCB) Register (License Fees)
26 53(1)(A)
Revenue Section
Demand Collection & Balance (DCB) Register 26 A 53(1)( d) Health Section
Register in changes in Demand and Adjustment 27 53(3) Revenue/Health/
Engineering Section
Suspense Register 28 53(4) Revenue/Health/
Engineering Section
Register of Civil Suits 29 55(2) Revenue/Health/
Administrative Section
Register of Decrees 30 55(2) Revenue/Health/
Administrative Section
Form of License 31 61(1) Health Section
Stock Register of Ticket Books for the year 32 65(2) Revenue Section
Register of Ticket Books issued to Collection
Staff
33 65(4)
Revenue Section
Register of Miscellaneous Sales or Auction 34 67 & 115(3) Revenue/Health/
Engineering Section
Grant Register 35 72(2) Accounts Section
Advice showing the details of delegated Loan
raised
36 73(b)(2(ii)
Accounts Section
Progress report on the project undertaken
under delegated loans for the month of
37 73(b)(iv)
Engineering Section
Contractors Bill 38 76(1) Engineering Section
Nominal Muster Roll 39 78(1) Engineering Section
Daily Labour Report 40 78(9) Engineering Section
Register of Public Works 41 79(1) Engineering Section
Summary statement of status of capital
works-in-progress
42 83(3)
Engineering Section
Royalty Register 43 84(1) Engineering Section
Register of Land 44 87(1) Revenue Section
Register of Land under Roads 44A 87(1) Engineering Section
Register of Immovable Properties
(Other than Land)
45 87(1)
Engineering Section
Register of Movable Properties 46 87(1) Engineering/ Health/
Administrative Section
Register of sinking fund for asset replacement 47 89(5) Accounts Section
Proposition Statement for revision of
Establishment
48 92(1)
Administrative Section
Scale Register 49 93(1) Administrative Section
Pay Bill cum Aquittance Roll of permanent or
temporary Establishment of the...
Municipality for the Month of ..
50 95(1)
Administrative Section
Abstract of Pay Bill cum Aquittance Roll 50A 95(1) Administrative Section
Periodical Increment Certificate 51 95(3)(VI) Administrative Section


20


Detailed Statement of the Permanent/
Temporary pensionable /non-pensionable
Establishment of the .. as it stood on 1
st

march ( Annual Return of Establishment)
52 104(1)(3) Administrative Section
Register of Stores 53 106(1) Engineering/Health
Section
Material Receipt note 54 106(2)(a) Engineering/Health
Section
Material Issue Note 55 106(2)(b) Engineering/Health
Section
Summary of Materials issued to other
Departments for the Month of ..
56 106(2)(c)
Engineering/Health
Section
Yearly statement of closing stock ( For the year
ended . )
57 106(2)(e)
Engineering/Health
Section
Log Book for vehicles 58 107(2) Engineering/Health
Section
Detailed Bill of other Expenditure 59 108(1) All sections
Statement of Bills pending Approval as At
31
st
March .(Year)
60 109
All sections
Register of Advances 61 110(1) Accounts Section
Register of Interest on Loans and Advances to
Employees for the Year .
62 110(3)
Administrative Section
Permanent Advance Register 63 111(3) Accounts Section
Stamps Register 64 112 Administrative Section
Stationery Stock Register for the Year . 65 113 Administrative Section
Register of Investments for the Year ... 66 114(1) Accounts Section
Register of Deposits 67 115(1) Accounts Section
Register of Bank Guarantees
68 115(2) Accounts Section
Deposit Refund / Adjustment / Lapse Advice
69 116 All sections
Register of Securities
70 118 Accounts Section
Register of Loans
71 119(1) Accounts Section
Register of Sinking Funds for Repayment of
Loans
72 119(2) Accounts Section
Earmarked Fund Register
73 120 Accounts Section
Receipts and Payments Account for the Year /
Month Ended ..
74 123 &
125(2)(a)
Accounts Section
Trail Balance As At ..
75 124(1) Accounts Section
Consolidated Statement of Demand, Collection
and Balance for the Month of ..
76 124(2) Accounts Section
Balance Sheet As At ..
77
125(2)(b) Accounts Section
Income and Expenditure Account for the Year
Ended ..
78 125(2)(c) Accounts Section
Budget Summary Statement for the Year
79 132(1) Accounts Section


21

..
B1. Estimate of Revenue Receipts (Function
wise)
80 132(2) Accounts Section
B2. Estimate of Revenue Payments (Function
wise)
81 132(2) Accounts Section
C1. Estimate of Capital Receipts (Function
wise)
82 132(2) Accounts Section
C2. Estimate of Capital Payments (Function
wise)
83 132(2) Accounts Section
D1. Estimate of Extra-Ordinary Receipts
84 132(2) Accounts Section
D2. Estimate of Extra-Ordinary Payments
85 132(2) Accounts Section
Application for Additional Allotments By
Transfer on Account of Expenditure not for in
the Budget Estimate
86 134(1) Accounts Section
Stock Book of Forms, Receipts Books and
Cheque Books
87 140(1) Administrative Section
t P v:S jzsPg g iq
Evg ZjAiU
130(4)
P v S


22


FLOW CHARTS

:Accruable incomes Accounting flows:

DCB Register
KMF-24
Property tax
DCB Register
KMF-25
Monthly demand incomes
DCB Register
KMF-26
Annual demand
Collection of receivables
In Receipt KMF -14 in field
Annual demand
in KMF 13 for accrual of income in
the year beginning
Monthly change in demand
/adjustment in KMF 13A on
monthly basis based on KMF 27
KMF 27 changes in demand
/adjustment register. Based
on accrual demand & actual
received

Suspense register in
KMF 28 for any
missing details &
sorted within 15 days.
Collection registers
in KMF 16 for field
collections on daily
is.
Cashier Accounts section
Summary of Daily
bank collections in
KMF 20A
Collection registers
in KMF 16A for
banks on daily
basis.
Collection of receivables - direct
banks - through challans.
DCB Register
KMF-26A
Trade License
Trade license shall be
issued in KMF 31