Notes

Seq. # Time Event Key Character Blocking Lights Sounds Remarks Materials to prepare
1 5:00 to 5:45 PM
45 mins
Registration/Arrival of
Guests/Receiving of
gifts/Cocktails
Coordinators / Ushers Registration area
and Photobooth
lighted cd of favorite songs
of debutante or
some cocktail music
Coordinators to receive gifts, give
place cards, inform them of their
seat number or ask ushers to take
them to their seats. Coordinators
could also inform guests to stay in
the receiving area for cocktails
while waiting for the debutante's
grand entrance. They may also
have their pictures taken at the
Photobooth located near the
entrance of the venue
Registration Table
Seating Plan/Group Names/Place
cards Gift
Registration Pentel
Pens/Ballpens
List of 18s / Photobooth supplier /
cocktails / pica pica foods / place
cards
2 5:46 to 6:15 PM
30 mins
Settling of guests on their
seats
Coordinators / Ushers Entrance area Entrance area
lighted,
reception area
dim lights
Instrumental
background
Coordinators will ask participants
of the grand cotillion to form a line
at the entrance for their
introduction and entrance.
(optional) As soon as the program
starts (the emcee speaks) the
photobooth will be asked to stop
operation.
Emcee: "Good Evening Ladies and
Gentlemen. May we have your
attention please. We are about to
begin Jam's 18th Birthday Party
Celebration so please find your seats
or table numbers and make
yourselves comfortable and enjoy
the rest of the evening."
"A very good evening to each and
everyone and welcome Jam's Debut
Party. We would like to thank
everyone for gracing this very
momentous occasion because as
they say, you only get to be 18
once."
3 6:15 to 6:20 PM 5
mins
Introduction by the emcee Coordinators/emcee Centerstage
/Program Area
lighted none Emcee to welcome all guests.
Encourage guests to finish the
program. Guests are settled on
their seats already.
Emcee: "We would like to
acknowledge the presence of
____________ (VIP if there is any).
Thank you very much for coming to
Jam's 18th birthday party."
"Of course, this party would not have
been possible without the parents of
the debutante, so give it up for Mr.
and Mrs. ___________. Let us give
them a big round of applause." OR
"We would like to acknowledge the
key persons who took a great part in
making this joyous affair possible.
Ladies and gentlemen, it is with great
pleasure that I introduce to you the
Parents of our lovely debutante, Mr.
______ and Mrs. _________. A big
round of applause please. Thank
you very much."
Notes
4 6:21 to 6:35 PM
15 mins
Acknowledgement of the
Parents and other VIPs
Parents of debutante and
VIP
Parents and
family's table and
VIP table
dim lights,
spotlight to the
parents/family
and VIP
Instrumental
background
Emcee to introduce the Parents of
the debutante and other VIP.
Coordinators are starting to go
from table to table for the guest
book.
Coordinators are also lining up
participants of the cotillion near
the entrance.
Emcee: "And now, ladies and
gentlemen without further adieu, let
us now welcome the participants of
the grand cotillion as they parade in
all their glory."
5 6:36 to 6:50 PM
15 mins
Introduction and entrance
of the grand cotillion
Grand cotillion
participants
Entrance area up
to the stage
well-lighted Instrumental
background or
upbeat songs
Emcee introduces participants of
the grand cotillion by pairs.
Coordinators give them confetti for
grand entrance of debutante later
and asks them to position
themselves at the sides of the red
carpet.
Coordinators are prepping the
debutante for her grand entrance.
Coordinator makes sure that the
sound engineer will be playing the
correct song for the grand
entrance
List of names of grand cotillion
participants / song for grand
entrance
Emcee: "Tonight calls for a grand
celebration and it is our distinct
pleasure to introduce to you for the
very first time, the reason why we
are all gathered here tonight, ladies
and gentlemen. So without further
ado, let us all rise and give a warm
round of applause, would you please
welcome, our lovely debutante,
Jam."
6 6:51 to 7:00 PM
10 mins
GRAND ENTRANCE OF
THE DEBUTANTE and her
escort (escort is optional)
DEBUTANTE and escort
(optional)
Entrance area up
to the stage
dim lights with
spotlight to
follow the
debutante
GRAND
ENTRANCE SONG
Emcee introduces the debutante
and asks everyone to stand up
and clap.
Debutante will sit in the
debutante's chair after applause
thins, and guests will be signaled
to sit down.
spotlight / bubble machine / fog
machine / confetti machine / poppers
/ fireworks / red carpet /
Emcee: "Such a spectacular grand
entrance by our lovely debutante, I
would say. And now to give a
speech and a toast in honor of our
beautiful debutante, we would like to
ask Mr. and Mrs. __________ on the
stage."
6 7:01 to 7:10 PM
10 mins
Welcome remarks and
toast by the Parents
Parents Stage well-lighted Emcee to call on the parents to
make a speech or a welcome
remark or give a toast in honor of
the debutante.
Emcee: "Some of us have been
fortunate enough to see Jam grow
and blossom into a beautiful lady, but
for others, here is a sneak peak of
her 18 years of existence in one very
short AVP. Dim the lights and let us
all enjoy this AVP that her sister has
prepared for her."
7 7:11 to 7:20 PM
10 mins
AVP of debutante (pictures
from infancy to present)
emcee projector area lighted then dim avp1 Emcee to introduce AVP (describe
what it is, etc).
Coordinators make sure that the
correct AVP will be played.
Coordinators will signal sound
engineer to play AVP after
introduction from emcee.
Meanwhile, coordinators are
asking the participants of the
grand cotillion to go to the side of
the stage.
AVP Emcee: "For everyone's
entertainment, our debutante and her
friends have painstakingly prepared a
wonderful dance, a cotillion fit for a
princess. So without further ado, let
us welcome our debutante and her
cotillion court."
Notes
8 7:21 to 7:35 PM
15 mins
Grand cotillion DEBUTANTE and her
escort and participants of
the grand cotillion
dance area well-lighted grand cotillion song Emcee to intro grand cotillion
dance and call on participants to
take their place in the dance area.
grand cotillion song Emcee: "Thank you very much for
that very lovely dance. We are
nearing the most awaited part of the
evening, dinner but before we
partake of the sumptuous buffet that
____________ catering has provided
for us, may we now call on Mrs. ____
to say grace.
9 7:36 to 7:40 PM
5 mins
Invocation/Prayer before
Meal
Prayer Leader Stage well-lighted none Emcee to call on prayer leader. Emcee: "How is everybody doing so
far? Is everybody happy? Is
everyone also hungry? (Yes!) There
you go. Dont worry folks, we
wouldnt be delaying your delicious
dinner any further. However, Jam
asks that you guys oblige her with a
picture first.
We will be calling on the table
numbers. Once your table is called,
please join Jam on stage for your
photo session with her. Have your
photo taken with her and then you
can go directly to the buffet tables
provided by ___ catering."
10 7:41 to 8:20 PM
40 mins
Dinner and pictorials emcee / coordinators /
ushers / caterer / waiters /
photobooth
dining area well-lighted Music from the band Emcee to call on table numbers.
Coordinators to cue guests to
proceed to the stage for pictorials
and then head to the buffet tables.
Guests to proceed to the stage
with the debutante for pictorials
before proceeding to the buffet
area.
Emcee: "While some of you are still
feasting on the delicious buffet and
the decadent dessert, I would like to
ask you to turn your attention to our
projector for another AVP. So many
people would like to greet our
birthday celebrant a happy birthday
and some of her friends have made a
very special AVP just for her. So
Jam, watch this AVP and your
friends hope you like it. Enjoy!"
11 8:11 to 8:20 PM
10 mins
AVP of well-wishers emcee / coordinators /
sound engineer
projector area lighted then dim avp2 Emcee to introduce AVP2
(describe what it is, etc).
Coordinators make sure that the
correct AVP will be played.
Coordinators will signal sound
engineer to play AVP after
introduction from emcee.
Meanwhile, coordinators are
asking the 18 roses to fall in line
near the stage
avp2 Emcee: "The 18 roses signify the
debutantes coming of age. We have
now come to the part of our program
that the guys have been waiting for.
A chance to hold the hand of our
lovely debutante for a short dance...
and then maybe... a kiss... so let us
not keep them waiting. Ladies and
gentlemen, the 18 roses with our
beautiful debutante."
12 8:21 to 8:40 PM
30 mins
18 ROSES 18 roses dance floor area well-lighted or
dim with
spotlight
18 roses dance
songs
Emcee to introduce each 18 roses
as they approach the debutante
for a dance.
18 roses dance song list / 18 roses Emcee: "And now ladies and
gentlemen, the most important man
in Jam's life will dance with her. May
I now present Mr _________ and our
lovely debutante, Jam for their Father
and Daughter dance.
13 8:41 to 8:45 PM
5 mins
FATHER AND
DAUGHTER DANCE
DEBUTANTE and her
father
dance floor area well-lighted or
dim with
spotlight
father and daughter
dance song
Emcee to ask the father of the
debutante to take his daughter for
their father and daughter dance.
father and daughter dance song /
spotlight / bubble machine
Emcee: "The 18 candles signify the
18 women that will be her guiding
light in her journey towards fulfilling
her dreams. Ladies and gentlemen,
the 18 candles."
Notes
14 8:46 to 9:25 PM
30-40 mins
18 CANDLES 18 candles Stage well-lighted or
slightly dim for
the candles to
be seen
instrumental songs Emcee to call on 18 candles to the
stage.
18 candles Emcee: Happy birthday song.
"Happy Birthday Jam! Let us give 18
claps for Jam.. Thank you very
much. You can now blow your 18
candles and make a wish. It is now
time to cut the cake. As Jam has
reached the age of maturity, she will
now cut the cake and give a portion
to her parents as a symbol of her
love and gratefulness to them."
15 9:26 to 9:40 PM
15 mins
SINGING OF BIRTHDAY
SONG, BLOWING OF 18
CANDLES AND CUTTING
OF THE BIRTHDAY CAKE
DEBUTANTE cake area well-lighted happy birthday song Coordinators will cue in Happy
Birthday song as everybody joins
in the singing. Debutante stands
up to acknowledge the greeting
and after the song, goes to the 18
candles to blow them one by one.
Emcee will now call on the
debutante to approach the cake
area for the cutting of the cake.
birthday song / 18 candles / cake /
cake cutter
16 9:41 to 10:10 pm
30 mins
GAMES (can be
insterspersed within the
program)
emcee / ushers / game
participants
stage or dance
floor
well-lighted would depend on the
game
Debutante is seated on her
debutante's chair. Emcee will
introduce the game, describe how
it is played and pick participants
among the guests. Coordinators
will usher participants to go to the
stage
would depend on the game Emcee: "And now a word from our
lovely debutante, Jam."
17 10:11 to 10:15 pm
5 mins
DEBUTANTE's SPEECH DEBUTANTE stage well-lighted none or some
instrumental
background
Debutante thanks everybody for
coming and asks them to party
with her for the rest of the night.
debutante's speech And with that our program has
officially concluded. We would like to
thank Jam's suppliers who have
made this momentous night a
success. We would like to thank you
all for making it to this wonderful
celebration of Jam's 18th birthday.
For those who are going home, may
God bless you. Be safe everyone.
And for those who are staying, the
night is young and the floor is now
open for dancing. This is your host,
_____, signing off. Thank you and
have a blessed night."