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Correspondence

The document discusses three styles of punctuation for letters: open punctuation, which uses minimal punctuation; mixed punctuation, which uses commas and periods between certain parts; and closed punctuation, which punctuates parts randomly. It also describes formal letters for business or official use and informal personal letters, as well as the purpose and characteristics of memos as an informal communication method within organizations.

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612 views8 pages

Correspondence

The document discusses three styles of punctuation for letters: open punctuation, which uses minimal punctuation; mixed punctuation, which uses commas and periods between certain parts; and closed punctuation, which punctuates parts randomly. It also describes formal letters for business or official use and informal personal letters, as well as the purpose and characteristics of memos as an informal communication method within organizations.

Uploaded by

srivaditya
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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PUNCTUATION

1) OPEN PUNCTUATION

2) MIXED PUNCTUATION

3) CLOSED PUNCTUATION
OPEN PUNCTUATION

The modern tendency is to omit unnecessary


commas and full stops, and to use what is
called Open punctuation. In this style, no
commas and full stops are used in any part of
the letter except in the body, in which the
usual punctuation marks are used.
MIXED PUNCTUATION

Another punctuation style is known as Mixed.


In it a comma is put after the date, the house
number (if any), the salutation, and the
complimentary close, and a full stop follows
the last line of the inside address.
CLOSED PUNCTUATION

The third style is called Closed punctuation. It


is the oldest and conventional form of
punctuation. In it the main parts are
punctuated at random pace.
TYPES OF LETTERS
1. Formal Letters- These are written on formal occasions and
for very practical purposes. It is mainly divided into two
categories:

(a) Business Letters-It cover all sorts of business communication


like business correspondence, letters among the
professionals, ordering of goods etc.

(b) Official Letters- It include the correspondence of the


Government departments, public bodies & institutions etc.

2. Informal Letters- These type of letters are also called private


or personal letters. When we are expressing our personal
feelings, emotions or ideas to some intimate friends, relatives,
parents, cousins etc. in words, it is said to be a personal letter.
MEMORANDUM (MEMO)

Within the same company or organization,


routine communication or daily transmission
of information, among different units,
sections, departments is carried through short
informal reports and memoranda (memos).
CHARACTERISTICS OF A MEMO

 There is no prescribed limit with regard to the length of


a memo or a memo report.

 It may vary from a few words to about three pages.

 The ‘Format’ of a memo is usually like an unindented


form of a business or official letter.
CHARACTERISTICS (Cont.)

 The writer follows all the conventions of writing a


letter, such as punctuation, capital letter, spacing,
margin, etc., but still, often being informal.

 The date may be put either at the right top or at the


left top.

 Contents are generally indicated under the ‘subject’.

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