NEW PROCEDURES FOR ISSUE OF CERTIFICATES AND

TRANSCRIPTS/GRADECARDS

Issue of original certificates

1. Original certificate is issued to the passing out students during convocation.
2. If a student cannot attend the convocation, he/she (or his/her authorized person who is a
student/employee of the Institute) can collect the certificate personally from the Academic
Affairs Office at a later date. Authorization should be through a written letter.
3. If a student neither can attend the convocation nor can collect the certificate personally, the
Institute can send it by Registered Post to the students address (within India), provided the
student
i. requests the Assistant Registrar through a written letter and authorizing the
Academic Affairs Office of the Institute to send the certificate by post
ii. indemnifies the Academic Affairs office against loss or any damage of certificate
in transit
iii. sends an amount as mentioned below as postage

Issue of Duplicate Certificates

Duplicate certificate may be issued to students on request to the Dean of Academic Affairs, if the
student
i. loses the certificate and sends as a proof the copy of FIR lodged in the police station
of the area where the student lost the certificate
ii. accidentally damages the certificate beyond recognition and the student produces an
affidavit made in a court of law declaring that he/she has accidentally (cause should
be mentioned) damaged the original certificate beyond recognition
iii. accidentally damages the certificate which is still recognizable, but cannot be used
as a certificate any more, and sends the damaged certificate to the Institute
If the Institute authority is satisfied with the reason, the student is informed and the student pays
Rs.1000 (or USD 100 for overseas payment) as fee for the duplicate certificate. The Academic
Section will produce a certificate with the word Duplicate on it and authenticated by the
signature and seal of the Assistant/Deputy Registrar of Academic Affairs. It can be collected
from the Academic Affairs Office or can be sent by registered post to the student (within India).
If it is to be sent by post, additional postage as mentioned below is to be paid.

Issue of Provisional Certificates

If the date of next convocation is more than one month away from the date on which the student
fulfills his/her all requirements for the degree, the Assistant/Deputy Registrar of Academic
Affairs may issue a provisional certificate in ordinary stationery. For each extra copy of the
certificate, Rs.100 (USD 10 for overseas payment) will be charged. If such certificates are to be
sent by post to the student, an additional amount as mentioned below is to be paid as postage.


Issue of Grade Cards/Transcripts

A single grade card is issued to each graduating student other than PhD. For each extra copy of
grade card, the student is to pay Rs.50 (USD 5 for overseas payment). If the grade
cards/transcripts are to be put in separate envelopes with the Assistant Registrars signature, the
charge is Rs.100 (USD 10 for overseas payment) per copy.

Issue of Transfer Certificate/Migration Certificate

Some universities insist on migration certificate/transfer certificate for admission of new students
from other universities. A certificate serving as transfer/migration certificate can be issued on
written request with a payment of Rs.50.

Attested copies of certificates and grade cards

The Dean of Students Affairs and the Assistant Registrar of Students Affairs are authorized to
attest grade cards, certificates, etc. issued by the Institute. At any time, maximum five attested
copies of certificates/grade cards can be obtained. Students/ex-students must submit the originals
for attestation.

Issue of degree verification certificate

A certificate can be issued verifying whether a person was a student of this Institute and whether
he/she obtained certain degree from this Institute. The fee for verification certificate is Rs.100
(USD10 for payment from abroad).

Additional amount to be paid for postage

The Institute may send transcripts or various certificates to the student/ex-student on payment of
postage as mentioned below. The role of the I nstitute in sending the documents is limited to
booking it at the post office or with the courier. The I nstitute is not responsible for the safe
passage and delivery of the documents to the addressee.

1. Original or Duplicate certificates, not foldable
o Within India,
by registered post or Speed Post Rs.100
by courier (Overnight Express/First Flight) Rs.150
o Overseas
by ordinary air mail Rs.100 (USD 10 for overseas payment)
by registered air mail Rs.200 (USD 20 for overseas payment)
by SpeedPost/EMS Rs.1000 (USD 100 for overseas payment)

2. Other foldable certificates and grade cards
o Within India,
by registered post or Speed Post Rs.50
by courier (Overnight Express/First Flight) Rs.150
o Overseas
by ordinary air mail Rs.30 (USD 10 for overseas payment)
by registered air mail Rs.50 (USD 10 for overseas payment)
by SpeedPost/EMS Rs.700 (USD 70 for overseas payment)



Modes of Payment

Cash: If the ex-student or his authorized
person can physically come to the Institute, the payments may be made in the
Cash Counter in the Accounts Section of the Institutes Administrative
Building.
Demand Draft: Payments may also be made through demand drafts in favour of IIT
Guwahati and payable at Guwahati. Demand drafts may be made in any bank
having a branch in Guwahati. Our preferred banks are Canara Bank and State
Bank of India.
Bank transfer: Payments may also be made in to our Current Account
No.10196461010 of the ICD Amingaon Branch of the State Bank of India from
other branches of the same bank.
Students/alumni can also make payments from abroad to our following account
by wire transfer/swift:
Current Account No. 10196461010 of ICD Amingaon Branch
Bank State Bank of India, Branch Guwahati
(Address Panbazar, Guwahati-781001, India)
SWIFT Code SBININBB159
Beneficiarys name Indian Institute of Technology Guwahati
Beneficiarys A/c No. 10196461010
Account with State Bank of India, ICD Amingaon Branch
This facility can be availed from the following banks:
1. State Bank of India New York, Los Angeles and Chicago branches
2. Citibank, N.A.
3. Bank of America
4. HSBC Ltd.
5. Wells Fargo Bank
6. Bank of New York
7. Chase Manhattan Bank
The details of the inland transfer or overseas remittance are to be faxed to 0361-
2690762 marking for the attention of the Assistant Registrar, Academic Affairs.
An email also may be sent to [email protected] or [email protected]
informing about the payment.