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Considerations in Deactivating Vendors in Microsoft Dynamics GP

This document provides guidelines for inactivating vendor accounts, including vendors that are no longer in a business relationship, vendors that have changed company names, and Southville employee vendors. It notes that vendors can be inactivated if they have no balance, transactions, open orders, or unposted transactions. When a vendor changes its company name, accounting must close any open balances for the old name and purchasing must inform them of the name change before deactivating the old account and encoding the new company name and details.

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Shielle Azon
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283 views1 page

Considerations in Deactivating Vendors in Microsoft Dynamics GP

This document provides guidelines for inactivating vendor accounts, including vendors that are no longer in a business relationship, vendors that have changed company names, and Southville employee vendors. It notes that vendors can be inactivated if they have no balance, transactions, open orders, or unposted transactions. When a vendor changes its company name, accounting must close any open balances for the old name and purchasing must inform them of the name change before deactivating the old account and encoding the new company name and details.

Uploaded by

Shielle Azon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Considerations in Inactivating Vendors Inactive vendors include: 1.

Vendors you no longer want to have a business relationship with, but for whom you cant delete records because historical information is being kept. 2. Vendors who changed Company Names. Rules for Inactivating a Vendor 1. No balance (accounting side), 2. No transactions in open file, 3. No open orders in POP, and 4. No unposted transactions.

Note: What should we do with the Vendors that are Southville Employees Example: Alfa De Leon

Note: BPL was changed to Ximantec Integra Corp. Work Flow Process involves accounting and Purchasing Accounting for account balances (BPL has an open balance) Purchasing to inform Acctg of the Change of Company Name. (how long will it take them to close balances?)

Purchasing deactivate BPL and Encode the New Company Name. Is it ok to transact with the new company name while the old name is still active? If yes, encode the New Vendor Name bearing New ID with its updated TIN and contact information.

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