www.ricoh-usa.

com

Ricoh Product Line Segment 2 thru 6

MP/5000/5001, MP C5000/C6000/C6501, MP7000/8000, MP6001/7001, MP8001/9001, MP907EX

Understanding Your Ricoh Control Panel

The program button allows you to store frequently used job settings and screen display defaults To access system administrator tools and counter information Clears screen to default settings Allows user to interrupt job in progress for new job

8.5 Full Color W-VGA Screen

Hard function keys have Red/Yellow status LEDs

Simplified display magnifies fonts for easy viewing. See page 2 for example

Ready

Not Ready

Color Copier Display Panel

Specify color mode and quality. Confirm current settings. Black & White Display Paper tray status.

Short cut keys. Register keys in user tools General Settings

Frequently used reduce/enlarge ratios. These can be adjusted to suit users needs.

Finishing options. Sort, Stack, Staple and punch.

Batch & Mixed Originals.

Simplified Display

Extended feature options including; margins, stamps, page numbering, covers & slip sheets.

Finishing options may be added to this screen.

Key color is only available in simplified display mode.

Copying Documents
Remove paperclips, staples or other loose objects before placing originals in feeder. Be sure to straighten bent or curled edges
If using the Glass Platen, Lift the lid and place documents face down on the glass at the position of arrow regardless of size
Select any additional copy settings

Place Originals in the document Feeder

Press original document type, i.e. Text, Text/Photo, Photo, etc. Press [sort] to collate document (if not highlighted) Enter any finishing options Enter desired number of copies Press [Sample Copy] copier will print one completed set and prompt you [Suspend] to cancel job or change settings [Continue] if job is correct to complete remaining copy sets
Or press START to skip [Sample Copy] Adjust paper guides

Note: When copying from the glass and requesting multiple copies, press the # key after feeding your last original to release the additional copies

Copy Enhancements
Select an original type that is suitable for your originals to enhance your copies.

There are five original types available:

Text For originals that contain mainly text or printed characters.
Text / Photo For originals that contain both text and photographs or pictures.

Select your Original document type You may also select the [Auto Density] option to further lighten or darken your document settings.

Photo For Photographs or pictures choose from the following types. Glossy Photo: Use when copying developed photographs Printed Photo: Use when copying photographs or pictures that are printed on paper e.g. magazines) Copied Photo: Use when copying copies or originals generated by color copiers
Pale For originals that have lighter lines written in pencil, or faintly copied slips.

Auto Image Density is highlighted Press the Right or Left arrow to lighten or darken document Press [] or [] to adjust the image density

Generation Copy For originals that are copied repeatedly. The copy image can be reproduced sharply and clearly

Sort/Stack & Rotate Sort Output

SORT Rotate/Sort the machine assembles copies as sets in sequential order. Use [Sort] when placing multiple page document to maintain page order - Same as [Collate]. When a finisher is installed with the device the machine will output the document in the Sort/Shift Sort order, separating the first set from the next set.

STACK groups together copies of each page in a multi-page original. Use Stack when setting multiple pages in the document feeder and requiring the same copy number count per page to be stacked.

ROTATE SORT Use Rotate Sort when your machine does not have a finisher to keep jobs separated . To use this option you must have one paper tray loaded with 8.5x11 paper in landscape orientation and the other tray loaded with 11x8.5 portrait and select this option from the finishing mode or from the short cut menu on copier screen.

Stapling Documents
1. Place Documents in the document Feeder 2. On bottom of touch screen - select the staple position that match your job output.
Select Top Left (straight) Top Left Slant Bottom Left (for landscape documents fed through feeder in portrait orientation) Double Staple Left (portrait Orientation) Double Staple Top (landscape orientation) Booklet stapling (for booklet folded at center stapling)

3. Press [OK] 4. Press [Start]

2. Select desired staple position 3. Press [OK]

Single Slant Top

Double LTR

BOOKLET CENTER SADDLESTICH

Double Ledger

Note:

The number of pages stapled and stapling positions will vary by machine model type and type of finisher installed.

4. Place documents in feeder 5. Press [START]

2 & 3 Hole Punch

Duplex Copying (2 Sided Output)

Place Originals in Feeder Landscape orientation or Portrait orientation

Select

or

Select

You can select these options from the main copier panel

Press OK Enter desired options Select copy count Press START

Copying Mixed Originals

1. Place Originals in the Document Feeder
Place the smaller sizes at the top of the stack as shown in the image Adjust the Side Guide flush against the largest original. Ensure that the right edges of all the sheets are aligned against the right side guide . Ensure that all originals are lying face up.

2. Check the condition of the paper stack:

All sheets should lie flat, with no curled or bent edges, Paper should be clean and feel dry to the touch, Attachments such as staples, tags or tapes must be removed.

3. Press [Special Original] 4. Press [Mixed Sizes] then touch [OK] 5. Select any additional options
3. If there are multiple paper sizes you must either have all the sizes in different paper trays, or select the size paper you want them all to be or they will output al the default auto paper select.

6. Enter desired number of copies 7. Press [Start] 8. Press [Clear Modes] key when you have finished.
Selecting Duplexing must all be output on the same size.

This will return the document feeder to normal copy mode ready for the next user.

Acceptable sizes in Inch:11" x 17

; 8" x14"

; 8" x 11"

;5" x 8"

Create Margin
Reduces the image to 93% of its original size and places the reduced image at the center By combining it with the Reduce / Enlarge functions, you can further increase a margin. 1. Press [Create Margin]. 2. Select the reproduction ratio, if necessary.

3. Press START

Reduction/Enlargement

Select the option that matches your output

Place originals, Press START

Directional Size Magnification%

Use this feature to enlarge a document by placing percentage proportions in the horizontal and vertical fields.

Place document on platen glass Press [Reduce/Enlarge]

Press [Horizontal) Enter the desired ratio with the number keys, and then press [ ]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. Press [Direct. Mag. %].

Edit/Stamp or Edit/Color Tab

Options
Vary by machine type and hard drive installed

Edit Color
erase color, change or adjust color

Scan Position Used for moving copy image up or down on page

Margin Adjustments
used to move margins for hole-punching, stapling or binding

Stamps
used for background numbering, page numbering, watermarks, date stamping

Erase
used for cleaning edges and borders, page centers

Edit Image
used to replicate images, center images, invert images or duplicate images

Copy Quality used to adjust contrast and image background

Use this function to have certain pages of your original copied onto designation sheets or to insert a designation sheet for each page specified. Before using this option you must set up the paper trays under paper tray settings.

Designate

Copy

Blank

Press [Cover/Slip Sheet]. Press [Designate / Chapter]. Select [Designate: Copy] to copy designated page on the designated number page or Press [Designate: Blank]. Not to copy anything on the specified page. Press the key to select the chapter number.

Enter the page number of the first chapter using the numbers key, and then press the [#] key. You can continue to specify additional page location numbers, up the 20 locations may be selected. After making all settings, press [OK] twice.

Press [Start] or [Sample Copy].

Preset Stamp

Allows users to place a watermark on documents being copied. Users Can choose stamp option, placement, size and density. Users and also choose to place on first page only or on all pages being copied. If using A color unit, these options may be printed in color, on units with 60+ page speeds have the option to create a desired stamp. (Options may vary by machine types)

Image Repeat
Place image on glass Press [Edit/Stamp] Press [Edit Image] Press [Image Repeat] Press [OK] Press [Reduce/Enlarge] Press [Numbers Key] Enter the reproduction ratio Press [OK] Select the paper size Press [Start]

4 Repeats (50%) 8 Repeats (35%) 16 Repeats (25%)

Allows users place a single page on the glass and have the image repeated multiple times on a single page

Image Repeat
This feature allow you to take an original image and copy the image repeatedly on the same page.

4 repeats 50%

Select the size of copy paper and the reproduction ratio. Press [Edit/Stamp] Key Press [Edit Image] key Press [Image Repeat] key Press [OK] Press [Reduction/Enlargement] Enter the Percentage amounts to repeat the image on the page. See examples for original sizes below:-

8 repeats 35%

25 repeats 35%

Original:,51/2 81/2 /Copy paper: 81/2 11 , or Original: 51/2 81/2 /Copy paper: 81/2 11 Original: 51/2 81/2/Copy paper: 81/2 11, or Original: 51/2 81/2/ Copy paper: 81/2 11

Margin Adjustment

Allows users to move the margins of a document being copied for better placement of documents being copied, i.e. used to move the margins to the top, bottom, right or left of the page. When using this option, the system does not reduce the image being copied Therefore users must have adequate blank space when moving Images.

Document Centering
You can make copies with the image moved to the center of the copy paper.
Place the document Select the paper size. Press [Edit / Stamp]. Press [Edit Image]. Press [Centering]. Press [OK].

Note: You cannot use the bypass tray with this function.

Double Copies
Place Original in Document or lift the lid and place face down on Glass Platen

Press [Edit / Stamp]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper size. Enter desired number of copies Press [Start]

Original Feed

Copy Output orientation

Edit/Stamp [Scan Position]

Allows users to adjust image (books) being copied on the glass for better image placement output without moving the document. Use directional arrows to move the image in the Desired Direction. users can elect to move image on both sides of a page.

Place image on Glass Press [Start] Review output but do not move image Press [Edit/Stamp] Press [Scan Position] Using directional arrows, move the image in the desired direction and them press [Start] Repeat as necessary until desired placement is made.

Edit Stamp/Edit Color [Erase]

Allows users to clean edges, borders, centers of documents being copied. Users can use feature to clean single or multiple pages. Single or multiple Edges may also be selected for a cleaner output of your documents

Page Numbering

Page Number Format

Number Page Position

Starting Page, Starting Number and Ending number,

Allows users to keep track of documents being copied for projects, etc. Users can choose numbering Sequence and position of placement of numbers. Place Documents in Feeder Press [Edit /Stamp] Select [Stamp] Select [Page Numbering] Press [Change] >Select [Page Numbering] Format>OK Press Change (opposite side) Select Page Number Placement>OK Touch [First Printing Page] >indicate page to start number sequence Touch [Last Number]>Enter information Touch First [Printing Number] >enter information Touch [Total Pages] >enter information Select any other finishing options including the desired number of copies Press [SAMPLE COPY] or [Start]

Date Stamp
Allows users to date stamp documents being copied for time sensitive documents, e.g. projects, deliver tickets, etc. Users can select different formats, stamp placement and if stamp should be place on front page ONLY or all pages .

Place documents in feeder or on glass platen Press [Edit Stamp] or [Edit color] Press [Stamp] Press [Change Format], select desired format, Press [OK] Press [Change] Select desired stamp placement, Press [OK] Select [First Page Only] or Select [All Pages], Press [OK] Press [Start]

Dup./Combine/Series

Full menu for short cuts on panel Duplex 1 sided+2 Sided 2 Sided+ 2 Sided Combine Combine multiple pages on single pages with options for 2 sided or single sided output and options of placing 2, 4, 8 or pages on a single page. Users can choose different size pager for output. Series output documents from 2 Sided to 1 Sided Copy 2 face forwarding pages of a book to 2 single pages. Book Create a magazine output (use booklet for 4 page output) use Magazine for 5 or more pages. When the booklet finisher is installed, Users can choose to have the job stapled and folded. Use to copy 2 face forwarding pages of a book as a duplex output.

Default Screen Settings

Combine Pages
Use this option to combine multiple single pages or 2 sided pages for multiple pages copied on each side of a page. Originals can be copied in portrait or landscape orientation.

Some of these options are available from the main copier panel. You cannot use the Bypass tray with this option.

Cover/Slip Sheets

Allows users to add covers, slip sheets, chaptering of documents and page inserts of different color paper. Users can choose to insert blank pages or copy info on pages.

Adding Covers
To set the Bypass tray as the cover paper source:Press "User Tools" Select "System Settings" Select the "Paper Size" Settings" tab Select "Bypass" Select "Display" Select "Cover" Select "Mode Selected" Select "OK" Press "User Tools" again to exit To change between 1 and 2 sided covers:Press "User Tools" Select "Copy Features" Select "Page Format" Select "Cover Mode" Select 1 or 2 sided covers Select "OK" Press "User Tools" to exit

On the main screen:Select "Cover/Slip sheet" Select "Front Cover" Select "Blank" or "Copy" Press "OK" Set the paper for the cover sheet on the bypass tray For 2 sided covers select "Duplex" Set the originals on the document feeder Select any additional options Enter desired number of copies Press Sample Copy Press Continue if sample set is correct.

Book Copying
Place open Book on Glass Platen

Press [Dup./Combine/Series ]button Select [SERIES] button Press [Book - 1 sided] for single pages Outputs 2 single pages for the right and left pages Press [OK] OR Press the [BOOK ]button Select [BOOK TO 2 SIDED]
Copies the left and right pages and place front and back to a single page Press [OK]

Book 1-Sided

Press Page size Paper tray Enter desired sets Press [Start]

Book 2-Sided

Odd sized books may require some manual adjustments

Booklets & Magazine Modes

1. Place all originals in ADF face up, portrait orientation or Landscape orientation 2. Select [Dup./Combine/Series] 3. Select [Book] 4. Select [Magazine]
4. 5.

1 - Sided for Simplex originals or Magazine 2 - Sided for Duplexed originals

5. Touch [OK] twice 6. Select [Edit/Stamp] 7. Select [Centering] Use [*Booklet] mode for 4 page originals 8. Select [OK] 9. Select the [Paper size] for output 10. Enter desired number of sets 11. Press [Start] Optional Press [Sample Copy] to preview job before running multiple sets
Use [*Magazine] Mode for 5 or more page originals

1 2 3 4 4

3 4

2 6

4 8

Using the By-pass Tray

3. On copier panel press the # key

5. Press Paper Size

2. Place copy paper in tray Adjust tray paper guides to fit paper size

4. Press Paper Type, Select Paper option, Press OK

6. Press OK

7. Place originals, enter desired number of copies, press START, Press Clear Modes

How to Program a Preset Function

1.On the initial scanner screen, make the settings you want to set as default.
2.Press [Program]. 3.Press [Program as Defaults]. 4.Press [Program]. 5.A confirmation screen appears. Press [Yes]. The current settings are set as defaults, and then the initial screen reappears. Note: To restore the initial screen's original default settings, press [Restore Factory Defaults]. Default settings for the initial screen can be registered for normal screens and simplified displays respectively.

TAB Copying

Set tab stock so that it will be fed from the side without the tab edges first.

Adjust the back fence position so that the tab sheet holder will fit the tab stock.

To Copy Tabs Place the Tab Copy Originals in the Document Feeder Select the Paper Tray containing the Tab Paper (tray 2 or tray 3) Press START

Using INTERUPT Option

Use the INTERUPT function when you want to interrupt a long copy job, to make urgently needed copies.

Sample Copy
Use this option to check the copy settings before making a long copy run.

Place originals Select any other necessary functions for copy job Enter number of desire copies Instead of [START] press [Sample Copy] key -One set is delivered as a sample If Sample Copy is acceptable, press [Continue] Screen settings will change and display continue or Suspend. -The number of copies made is the number of copies requested minus the proof copy. If you press [Suspend] after checking the results, return to step 1 to adjust the copy settings as necessary. -Depending on the combination of functions, you may not be able to change some settings. You can press [Sample Copy] again or press [Start] to output the job

Note: This feature can only be used when [sort] is selected. This feature is not available from the [Simplified screen].

Job Preset

New Job

Simplified Display
Pressing the Simplified Display button will cause letters and keys to be displayed at a larger size, making operations easier. To access the [Simplified Display] Press the Simplified Display on the Main Screen Display s the basic copier functions Finishing options may be added to this screen for ease of use. Not all functions are available with this screen.

Key color is only available in simplified display mode.

Accessing Document Server

From Copy Panel Select Document Server Option Used for storing documents for easy access, confidential printing etc.

Document Server Usage

Documents may be scanned or Printed to Document Server for:
-Confidential Printing -Print and Hold -Sample Printing -Forms printing -File Merge (different types) -Electronic Distribution -HIPPA Compliancy -Label Printing -Cost Savings

List view

Document Server Displays

Preview document

Search by user name

Details Preview File Management Delete File

Print Specified Page

Edit user & file Info

Search by file name

To Printing Screen

Print one or multiple pages of a stored document

Displays scan options

Displays printing options of a stored file

Scan a Job To Document Server

Place document in feeder or on the glass Press [Document Server] Press [Scan Original] Select any appropriate document options Touch [User Name] enter your name or select from list - optional Touch [File Name] delete the default name and enter new document name using keyboard Touch [Password] enter a password for your document if required - optional Press [OK] after each entry Press [Start] Document is stored
Continue the above process for each additional document you wish to store

Shows a list view of documents stored in Document Server. You can also view documents in the thumbnail view to see the first page of the document stored.

Print a Job From Document Server

Press [Document Server] Select the document you wish to print

Press [Start]
To [Sort], [Staple] or add any additional print options

To Printing Screen

Press the [to Printing Screen] Select any appropriate feature Enter the number of desired copies
Note: If document is password protected a password is required before a document can be accessed If only a single copy of the document is required with no finishing options, press [Start)

Document is Printed
Continue the above process for each additional document you wish to Print. Multiple files may be selected to be printed. If you select multiple files and press the to printing screen, files will be merged. This action vary from machine to machine.
Shows a list view of documents stored in Document Server. You can also view documents in the thumbnail view to see the first page of the document stored.

Delete a Job From Document Server

Delete File

Press [Document Server]

Select the document you wish to delete

Press [File Management) Press [Delete File] Confirm deletion [Yes] File is deleted
Note: If document is password protected a password is required before document can be accessed

Delete File

Continue the above process for each additional document you wish to Delete. Multiple documents may be selected to be deleted.

Shows a list view of documents stored in Document Server. You can also view documents in the thumbnail view to see the first page of the document stored.

Printing
How to Print Documents from your PC

Printing a Document

Open your document to Print Select [File>Print] Select the Ricoh Print driver

To add any finishing options to the document Open your document to Print Select [File>Print) Select the Ricoh Print driver [Staple, hole punch or duplex] Press [Properties] Select the desired finishing option Press [OK] repeatedly to print

Enter desired number of copiers

Press [OK]

Printing To Document Server

Open your document to Print Select [File>Print] Select the Ricoh Print driver Press [Properties] At [Job Type] open the drop down window and choose [Document Server] Press [OK] Press [Details] Enter user Information: User ID (if applicable) or leave blank File Name Password (if applicable) User Name Press [OK] repeatedly to print

Printer Properties
Job Type

Locked Print: Temporarily holds print jobs in the memory until a valid password is entered at the control panel. Files are automatically deleted from the system HDD after printing. Hold Print: Temporarily holds multiple print files in the memory until selected. Does not require the user to enter a password. Sample Print: Outputs the first set of a multiple-set print job so that output settings can be checked for accuracy prior to printing the entire job. Stored Print/Store and Print: Identical in functionality to Hold Print, except files are not immediately deleted after printing. Store and Print enables users to print files immediately while simultaneously storing data. 4-8 digit password is optional. Document Server: Sends files directly to the document server for storage and printing at a later date.

Accessing Confidential Documents

Press Printer to access the list of stored files from your computer as listed on right:-

Retrieving Confidential Document at Copier

Printer must be online to be able to submit work via desktop

Main Display

At Copier Panel Press [Printer] Press [Print Jobs] Select the [Locked Print Job List] Select the job you want to print Press [Print] enter password Press [Start] Document will print and erase!
Note: You cannot makes changes or reprint this job.

Print Jobs List

Highlight file and select print.

If you submitted your print job via the locked Print feature, you will now be prompted for your password.

Scanning Documents

From Copier Panel, Select Scanner Place the documents to be scanned in the Document Feeder or on the Platen Glass and Select the appropriate options for your Documents where necessary.

Check file status.

Scanner Display Panel

Select tabs to switch between email and folder scan destinations.

Preview scan before sending.

Set resolution, scan size & scan type.

For manual email entry Program email destinations into one touch buttons. Groups and individual addresses can be programmed.

One or two sided original.

Set file types between multi and single page PDF, TIFF and JPEG*

Select file stored in the document server.

Add email message.

Add security features to document i.e. encryption & signature.

Set up notification when your email is opened.

Add subject heading.

Set sender from list of registered users.

* JPEG scanning in single page mode only.

1. 2. 3.

4. 5.

Place originals in Feeder or on Glass Platen Select desired destination[s] e-mail or Folder Tab Select any additional document enhancements 1. Select [Scan Settings], select original document Type, Press [OK] 2. Press [Resolution] select desired resolution, Press [OK] 3. Press [Scan Size] select document size or [Mixed size], Press [OK] 4. Press [Original Feed Type] if originals are [2 sided or Duplexed] 5. Select original orientation if applicable 6. Select [Batch] if feeding from feeder and glass or originals exceed document feeder limits. If using the glass platen, press the # key after last page is scanned Press [File Name/Type] Name your document and select [File Type] if necessary Press [Start]

User selectable options may be changed prior to scanning for better document output

Scanning Options
Change File Type based on Document Type Drop out Color from Documents

Viewing the Job at your Desktop

Faxing Documents From Copier

Select Stored Fax Destination(s) or enter a New Destination using the Numeric Key Pad on Right Side of Copier
Use to Store a FAX Destination

Users can send single document to one or more users simultaneously. Use The Original Feed type to select 2 sided when originals are 2 sided and copier Will scan and send both sides. When Networked, users have the option of Installing the LAN fax driver for faxing documents from the desktop with fax Covers and other options. Confirmations can print automatically, selectively, for errors only or off.

Enhanced Fax Capabilities

Cover Sheet Editor: Users can create personalized fax cover sheets that may contain the company logo, slogan, To, From, and Comments areas. Cover sheets can be edited and saved to users PCs as a fixed form. Address Book Import/Export: Data can be extracted from or poured into other LAN-Fax drivers. This removes customer resistance to switching from existing LAN-Fax solutions to Ricohs, as the primary task of manually re-entering address book entries is now automated. Transmission Status: Transmission results can be checked via SmartDeviceMonitor or Web Image Monitor, so users are assured faxes reached their destination. Preview: Users can check how the document will appear on paper directly from the LAN-Fax driver. Duplex Printing: Inbound fax documents can be printed on both sides of paper from the LAN-Fax driver, saving paper. Simultaneous Save: Users can save the fax document as a TIFF file directly to a designated folder on their PC while the system is sending the fax in one operation. Wireless Faxing: If the Aficio MP 6001/MP 7001/MP 8001/MP 9001 Series is connected to the network via the Wireless LAN option, faxing from the desktop can still be performed. Fax Forwarding via Email: In addition to the inbound paperless fax to SAF/HDD, the Aficio MP 6001/MP 7001/ MP 8001/MP 9001 Series have the ability to forward all incoming faxes directly to an administrators email address or folder, or you can program the Aficio MP 6001/MP 7001/MP 8001/MP 9001 Series to forward faxes from specific senders directly to designated receivers. Fax users can receive fax documents anywhere, anytime, as long as a PC and Internet infrastructure are available.

Note: To enable LAN Fax capability, the Printer/Scanner Unit Type 9001 must be installed (standard on SP models) in addition to the Fax Option Type 9001. LAN Fax software is available with the Printer/Scanner Unit Type 9001 and standard with the SP versions of the main units.