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Time Sheet & Expense Sheet Format

The document provides instructions for filling out timesheets and expense sheets. It states that dates should be in DD-MM-YY format and activities for the same date should be listed on separate lines. It also provides guidance on selecting dropdown options for nature of work, report type, and file number. Instructions are given to filter blank cells, print, sign, and send the sheets for approval as well as forwarding the excel file for processing remuneration. A table listing file numbers and project managers is also included.

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165 views5 pages

Time Sheet & Expense Sheet Format

The document provides instructions for filling out timesheets and expense sheets. It states that dates should be in DD-MM-YY format and activities for the same date should be listed on separate lines. It also provides guidance on selecting dropdown options for nature of work, report type, and file number. Instructions are given to filter blank cells, print, sign, and send the sheets for approval as well as forwarding the excel file for processing remuneration. A table listing file numbers and project managers is also included.

Uploaded by

laestat
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
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INSTRUCTIONS TO FILL TIMESHEET

1. DATES SHOULD BE IN DD-MM-YY FORMAT ONLY. 2. IF MORE THAN ONE ACTIVITY IS DONE ON A SINGLE DAY PUT THE ACTIVITY IN THE NEXT LINE WITH SAME DATE. 3. "FILE NO", "MANDAY NATURE" AND "REPORT TYPE" SHOULD BE SELECTED FROM THE DROP-DOWN LIST. 4. IF MANDAY NATURE ARE "NOT BILLABE"/"HOLIDAY"/"LEAVE" PLEASE LEAVE THE FILE NO CELL BLANK. 5. AFTER FILLING THE TIME SHEET PLEASE FILTER THE BLANK CELLS FROM " DATE" COLUMN 6. FILTER THE SHEET WITH RESPECT TO FILE NOS. AND PRINT IT. 7. SIGN THE PRINTED COPIES AND SENT IT TO RESPECTIVE PROJECT MANAGERS AND GET APPROVAL FOR CONSIDERING THE MANDAYS. 8. PLEASE FORWARD THE SOFT COPY (EXCEL SHEET) TO "[email protected]"FOR PROCESSING YOUR REMUNARATION. 9. PLEASE REFER THE BELOW GIVEN TABLE FOR PROJECT AND ITS RESPECTIVE FILE NO AND PROJECT MANAGER.
SL. N. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CLIENT ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai ONGC, 11 High Mumbai GSPC ONGC, 11 High Mumbai SWIBER Valentine Maritime Ltd. SUPREME OFFSHORE GRSE ONGC, 11 High Mumbai ONGC, Delhi HCC ADANI GAS ADANI GAS ADANI GAS ADANI GAS HCC LARSEN AND TOUBRO LTD. ADANI GAS Saipem India Projects ADANI GAS MNW-NF Bridge ICP Process Platform MHN-Pipeline Modification MHN-PGC B-193 (5 WHP) OSV-TPI D1 - DP MHNRD PLP B-193 Process Platform B-SERIES & N 15 N 16 WHP DEEN DAYAL FIELD DEVELOPMENT - OGT PROJECT WIN REWAMP B-193 Pipeline B-Series and N-15 N-16 Pipeline Project, TPI B-Series and N-15 N-16 Pipeline Project, TPI TPI for Manufacturing and Supply of Materials & Equipments CLUSTER-7 WELL PLATFORM PROJECT TPI "Construction of ETP and ETPs cum WIPs at Assam Asset" Potline fabrication-Aditya Aluminium Smelter Project CGD Pipeline laying - Ahmedabad CGD Pipeline laying - Faridabad CGD Pipeline laying - Khurja CGD Pipeline laying - Drs Chandlodia Annual Contract for TPI 'MHNRD PLP - Plus Tech CGD Pipeline laying - Lucknow Subcontracted Items CGD Pipeline laying - Vadodara PROJECT FILE NO 15301 2012/MUI/22 2012/MUI/23 2012/MUI/24 2012/MUI/25 2012/MUI/26 2012/MUI/27 2012/MUI/28 2012/MUI/29 2012/MUI/30 2012/MUI/31 2012/MUI/32 2012/MUI/33 2012/MUI/34 2012/MUI/35 2012/MUI/36 2012/MUI/37 2012/MUI/38 2012/XII/3 2012/XII/4 2012/XII/5 2012/XII/6 2012/XII/7 2012/XII/8 2012/XII/9 2012/XII/12 2012/XIQ/110 2012/XII/14

INSTRUCTIONS TO FILL EXPENSE SHEET


1. DATES SHOULD BE IN DD-MM-YY FORMAT ONLY. 2. EXPENSES INCURED FOR MORE THAN ONE PROJECT ON THE SAME DAY SHOULD BE ENTERED IN THE NEXT LINE ONE AFTER OTHER 3. IN CASE ANY ADVANCE RECIVED FROM OFFICE PLEASE FILL THE ADVASNCE AMOUNT AND CURRENCY IN APPROPRIATE COLUMN 4. PASTE THE ORIGINAL BILLS OF A PIRTICULAR DAY ON A PLAIN PAPER AND GIVE IT A NO. TO MAKE A VOUCHER 5. "FILE NO" AND "CURRENCY" SHOULD BE SELECTED FROM THE DROP-DOWN LIST. 6. PUT VOUCHER NO. OF THAT PIRTICULAL DAY IN "VOUCHER NO" COLUMN FOR EASE OF TRACKING 5. AFTER FILLING THE EXPENSE SHEET PLEASE FILTER THE BLANK CELLS FROM "DATE" COLUMN 6. FILTER THE SHEET WITH RESPECT TO FILE NOS. AND PRINT IT. 7. SIGN THE PRINTED COPIES AND SENT IT TO RESPECTIVE PROJECT MANAGERS AND GET APPROVAL FOR CONSIDERING THE EXPENSES.

MANDAY NATURE: ONSHORE INDIA: INSPECTION/CERTIFICATION/DOC. REVIEW AT VENDOR SITE PERFORMED WITHIN INDIA OFFSHORE INDIA: INSPECTION/CERTIFICATION/SAFETY AUDIT/DOC. REVIEW PERFORMED IN OFFSHORE ONSHORE ABROAD: INSPECTION/CERTIFICATION/DOC. REVIEW AT VENDOR SITE PERFORMED OUTSIDE INDIA BASE SUPPORT: DOCUMENT REVIEW AT OFFICE OR MEETING WITH CLIENT WITH IN INDIA NOT BILLABLE: DAYS JOB NOT ASSIGNED HOLIDAY: HOLIDAYS DECLARED BY RINA LEAVE: APPROVED LEAVES COMPENSATORY LEAVE: APPROVED COMPENSATORY LEAVES NOTE: PLEASE MAKE SURE THAT REPORT REFERENCE NO. IS MENTIONED AGAINST ANY CLAIMED MANDAY NATURE

RI/F/06 REV: 02

MONTHLY TIME SHEET


NAME OF THE EMPLOYEE: DESIGNATION SERVICE AGREEMENT NO: DATE (dd-mm-yy) VENDOR/ SITE NAME S. SANTHOSH INSPECTION ENGINEER N RIND/SA/2013/008 TIME SHEET REF NO.: MONTH & YEAR: DATE OF SUBMISSION: RINA/RS/YEAR/MONTH/MTS-XX JANUARY & 2014 Sunday, February 02, 2014 TRAVELLING HOURS REPORT REFERENCE NO.

LOCATION

WORKING HOURS

MANDAY NATURE

REPORT TYPE

FILE NO

15-01-2014

15-01-2014

TOTAL HOURS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PAGE 2OF 5

RI/F/06 REV: 02

MONTHLY TIME SHEET


NAME OF THE EMPLOYEE: DESIGNATION SERVICE AGREEMENT NO: DATE (dd-mm-yy) VENDOR/ SITE NAME S. SANTHOSH INSPECTION ENGINEER N RIND/SA/2013/008 TIME SHEET REF NO.: MONTH & YEAR: DATE OF SUBMISSION: RINA/RS/YEAR/MONTH/MTS-XX JANUARY & 2014 Sunday, February 02, 2014 TRAVELLING HOURS REPORT REFERENCE NO.

LOCATION

WORKING HOURS

MANDAY NATURE

REPORT TYPE

FILE NO

15-01-2014

APPROVED BY

(NAME AND SIGNATURE )

(SIGNATURE )

TOTAL HOURS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PAGE 3OF 5

RI/F/07 REV:01

EXPENSE SHEET
EMPLOYEE NAME: MONTH & YEAR: ADVANCE AMOUNT RECVD. TOTAL EXPENSES INCURED BALANCE ADVANCE AMOUNT VOUCHER NO. INR INR LODGING EXP. FOOD & REFRESHMENT 3110 -3110 DAILY ALLOWANCES. POSTAGE AND COURIER PRINTING AND STATIONERY INTERNET EXP. S SANTHOSH JAN-2014 CURRENCY INR INR INR 3110

FILE NO

28.01.2014 14.01.2014 14.01.2014

INR INR INR

1 2 3

1630 480 1000

TOTAL EXPENSES INCURED

1630 480 1000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3110

APPROVED BY

(NAME AND SIGNATURE )

(SIGNATURE )

TOTAL IN INR

DATE (dd-mm-yy)

CURRENCY

TRAVEL EXP

RI/F/07 REV:01

INR 3110 INR

1630 480 1000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3110

(SIGNATURE )

TOTAL IN INR

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