Project Proposal

Project Title: Prepared By: * Project Class Size (1-5 :

Legal and Legislative Information System Canoso, Anne Sparkle; Gabriel, Dianne Nicole G.; ivera, Lea Andrea Date: 11/29/13 e!"ired Not e!"ired

!!!"e#ie$% (Class 3 & 'p

e!"ired Not e!"ired

* !!! "e#ie$:

Sit'atio(/Pro)le*/+pport'(ity: #$e proponents vie%s t$at keeping track of all t$e sessions t$at t$e legislative department $ave arranged and to keep track also t$e cases t$at $as been processed by t$e legal department. &pon o"r intervie%, o"r client $as a database of t$e ne% ordinances and resol"tions, b"t t$ey don't $ave a system t$at monitors t$e %$ole session t$at t$ey've made. As t$e proponents visits t$e office of legal department, t$e proponents sa% a b"nc$ of papers %$ic$ indicates t$at t$ey've been man"ally arranging all t$e cases t$at $as been passed to t$em. #$e maintenance of t$e files is a little bit tedio"s to do if it is done man"ally. P'rpose State*e(t (,oals : #$e proponents t$ink t$at t$e %ork of t$e employees "nder legislative division %ill be easier if t$ey $ave a system t$at monitors t$e session itself. (or t$e ordinances and resol"tions, it %ill be better if t$ere %ill be more categories available for t$e "ser's convenience in bro%sing. (or t$e legal department, t$ere s$o"ld be also a system t$at monitors all t$e cases t$e legal department $andles. #$e Legal and Legislative Information System )LLIS* is p"rs"ing to develop for Local Government &nit to improve $andling of t$e resol"tions and ordinances in t$e legislative body of t$e m"nicipal and cases involved in legal office as %ell as its arc$ives. #$e proponents aim to b"ild a more fle+ible system t$at %ill lessen t$e %orks of t$e employees and saves t$e time. +)jecti#es/Deli#era)les(i- .(o$( : ,. -. .. /. 0. 1. #$e Legal and Legislative Information System %ill be developed only for local government "nit. #$e LLIS %ill basically $andle t$e files of t$e t%o offices t$at incl"de t$e civil and administrative cases, resol"tions and ordinances as %ell as t$e amendments. #$e system %ill also $andle t$e sc$ed"le of sessions and $earing. Additional feat"res of t$e system mig$t be added "pon t$e development. Any c$anges or en$ancements can also be modified "pon %orking on t$e doc"ments and development. #$e st"dy %ill foc"s on t$e legal and legislative part of t$e organi2ation, any "nrelated facts abo"t LLIS is not a part of t$e st"dy. Deli#era)les: ,. 3rdinance4 esol"tions -. Sc$ed"le of Sessions and 5earings .. ecords of verdicts /. Statistical eports a. Case Statistics b. Session Statistics

Project Proposal

/et0ods/1pproac0: #$e proposed system is still ne% for t$e proponents. #o give an idea, t$e proponents primarily started it by researc$ing t$ro"g$ internet of %$at it may look like. 6"t since t$e 7orld 7ide 7eb commonly provides t$e plain sig$t of similar system, %e asked o"r professor %$o $as kno%ledge abo"t o"r pro8ect and recommended "s to t$e 3ffice of #$e City Secretary, for "s to cond"ct an intervie% to learn more abo"t it. 7$ile %e %ait for an appointment, %e still do some researc$ and find similar systems to get additional notions abo"t LLIS. S'ccess Criteria: 9 9 9 9 9 9 :eet t$e re!"irements specified by t$e client Covers t$e f"nctionality of t$e system Generate proper reports for "sers ;ass t$e testing p$ase of t$e development &sef"lness Lo% cost

"is.s a(d Depe(de(cies: 6elo% are t$e factors t$at t$e proponents see t$at can affect completion of t$e pro8ect< eg"lar meeting = It %ill be a problem if t$e team didn't accomplis$ed to $ave a reg"lar cons"ltation and c$ecking of t$e progress beca"se tasks may not done on time. Comm"nication = 7it$o"t comm"nication t$e c$ance t$at t$e pro8ect slo%s do%n is $ig$ and even %orse res"lts pro8ect fail"re beca"se %it$o"t it members %ill not be inform of t$e progress, problems enco"nter or any related conte+t abo"t t$e pro8ect. 6"dget = It is $ard to make a pro8ect %it$o"t proper costing beca"se pro8ect may $alt if t$ere is no longer f"nd for it. eso"rces and %orkstation = >!"ipment is important to %ork on t$e pro8ect, %it$o"t it a team %ill s"ffer. ;oor %orkstation is also a factor beca"se poor %orkstation may lead to disorientation of t$e mind; it means environment may p"t members not in foc"s. &ne+pected circ"mstance )i.e., nat"ral calamity, lost of energy* = #$ese "ne+pected circ"mstances may r"in t$e pro8ect especially d"ring t$e development if t$e pro8ect manager )or t$e team* did not come "p %it$ back plan)s*.

"e2'ired Co(s'ltatio(s: #$e follo%ing cons"ltations may be "sef"l for any pro8ect. Identify %$ic$ cons"ltation s$o"ld be re!"ired for yo"r pro8ect< ("nctional re!"irements from client comm"nity 6"dget and eso"rce :anagement Gro"p b"dget revie% #ec$nical re!"irements C : #ec$nical and client impact revie% Design evie% 6oard )D 6* I# Sec"rity ;olicy

"eso'rces: ;eople = #$e pro8ect for LLIS involves t$ree ).* persons and t$ey %ill basically act as pro8ect manager, programmer and doc"ment analyst. 3t$er related responsibilities %ill be e+ec"ted as a team, s"c$ as t$e "nit testing, entry of data and collaboration for analysis. #ime = #$e doc"mentation and development of t$e LLIS is e+pected to be e+ec"ted %it$in eig$t )?* mont$s. ;eso = #$e e+pendit"res incl"des transportation, doc"ment reprod"ction, energy bill. ;ro8ect 6"dget )est*<

;ro8ect D"ration )est*<

To Be Co*pleted )y 1ppropriate /a(a3er - ;roposals %ill be revie%ed by t$e sponsor and manager and for%arded to@@@@@ by t$e manager.

Project Proposal

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A &sef"l pro8ect proposal references<

;ro8ect classification matri+ )$ttp<44its."csc.ed"4pro8ectBmanagement4docs4pmBdocs4classBmatri+.pdf* revie% criteria )$ttp<44its."csc.ed"4ea4drp4inde+.$tml*