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Workflow PR Release Strategy

1) A purchase requisition (PR) can be created using transaction code ME51N and then either directly processed into a purchase order (PO) or released for approval before being processed into a PO. 2) The PR release strategy determines whether the entire PR or individual items must be approved before processing into a PO. 3) The SAP business workflow notifies approvers of documents awaiting release via their inbox, allowing release to occur directly from the inbox without needing to know transaction codes.

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Abhijit Podder
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1K views10 pages

Workflow PR Release Strategy

1) A purchase requisition (PR) can be created using transaction code ME51N and then either directly processed into a purchase order (PO) or released for approval before being processed into a PO. 2) The PR release strategy determines whether the entire PR or individual items must be approved before processing into a PO. 3) The SAP business workflow notifies approvers of documents awaiting release via their inbox, allowing release to occur directly from the inbox without needing to know transaction codes.

Uploaded by

Abhijit Podder
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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PR Release Strategy

Create Purchase Requisition using Tcode-ME51n . PR then can be processed to be an external purchasing document (such as Purchase Order/PO). In SAP R/3, PR can be processed directly to be PO/STO or must be approved/released before it can be processed to be PO/STO. The first thing to do in setting up a release procedure for a PR is to decide whether we will approve/release that PR for:

Overall PR - If we release a PR, all items in that PR will be released and then can be processed to be PO/STO. If we dont release it, none of its item will be released nor can be processed to be PO/STO. Item-wise - We must release item per item of a PR in order to make them ready to be processed to be PO/STO. If we dont release some of PR items, the other items can be released and processed to be PO/STO. SAP Business Workflow The system can be set up in such a way that a person authorized to release purchase requisitions but whose daily duties primarily involve other tasks is advised via workflow when such a document is awaiting release. That is to say, this person sees a work item in his or her integrated inbox, which can be processed directly from within the inbox. When the item is processed, the release transaction is automatically invoked and the requisition item awaiting release is offered for release or refusal. The individuals who have been informed via workflow that a document is awaiting release thus need to know neither the transaction name (or menu path) nor their release code.

PR created and Release Strategy is assigned to header level


Open PR in Transaction code-ME53n

PR created and Release Strategy is assigned to Item level

After PR is created First level approver , he will receive work item in his outlook to approve his release code To open SAP Inbox Tcode-SBWP

Create a purchase requisition by T-Code: ME51N and save. Work item will be sent to 1st approver in SAP inbox (T-code: SBWP) to approve/reject the requisition.

Double click on execute work item will open Transaction code ME54n from where PR will be released

Just after the 1st approver releases the requisition, a workflow email will be sent in the outlook inbox to the original creator of the requisition as a confirmation that the requisition has been released. Also, the work item will be sent in the SAP inbox of the next approver to approve/reject the requisition.

The similar process will be carried out till the last approval in case the requisition gets approved by all o. When the requisition gets through with all the approvals, then the requisition will be fully released.

Work Item that user will receive in inbox

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