MS Word Short Cut Key
MS Word Short Cut Key
Ctrl + Shift + A
All Caps
Makes the selection all capitals (toggle)
----------------------------------------------------------------Alt + Ctrl + 1
ApplyHeading1
Applies Heading 1 style to the selected text
----------------------------------------------------------------Alt + Ctrl + 2
ApplyHeading2
Applies Heading 2 style to the selected text
----------------------------------------------------------------Alt + Ctrl + 3
ApplyHeading3
Applies Heading 3 style to the selected text
----------------------------------------------------------------Ctrl + Shift + L
ApplyListBullet
Applies List Bullet style to the selected text
----------------------------------------------------------------Alt + F10
AppMaximize
Enlarges the application window to full size
----------------------------------------------------------------Alt + F5
AppRestore
Restores the application window to normal size
----------------------------------------------------------------Ctrl+B
Bold
Makes the selection bold (toggle)
----------------------------------------------------------------Ctrl + PgDn
BrowseNext
Jump to the next browse ZZZobject
----------------------------------------------------------------Ctrl + PgUp
BrowsePrev
ColumnSelect
Selects a columnar block of text
----------------------------------------------------------------Ctrl +Shift+C
CopyFormat
Copies the formatting of the selection
----------------------------------------------------------------Shift + F2
CopyText
Makes a copy of the selection without using the clipboard (press Return to paste)
----------------------------------------------------------------Alt + F3
Create AutoText
Adds an AutoText entry to the active template
----------------------------------------------------------------Ctrl+ Backspace
Delete Backward
Deletes the previous word without putting it on the Clipboard
----------------------------------------------------------------Ctrl + Del
DeleteWord
Deletes the next word without putting it on the Clipboard
----------------------------------------------------------------Ctrl+W, Ctrl+F4
DocClose
Prompts to save the document and then closes the active window. (But doesn't
intercept the menu command)
----------------------------------------------------------------Ctrl + F10
DocMaximize
Enlarges the active window to full size
----------------------------------------------------------------Ctrl + F7
DocMove
Changes the position of the active window
----------------------------------------------------------------Ctrl + F5
DocRestore
Restores the window to normal size
-----------------------------------------------------------------
Ctrl + F8
DocSize
Changes the size of the active window
----------------------------------------------------------------Alt + Ctrl + S
DocSplit
Splits the active window horizontally and then adjusts the split
----------------------------------------------------------------Alt + Shift + F9
DoFieldClick
Executes the action associated with macrobutton fields
----------------------------------------------------------------Ctrl + Shift + D
DoubleUnderline
Double underlines the selection (toggle)
----------------------------------------------------------------Alt R, G
DrawGroup
Groups the selected drawing objects
----------------------------------------------------------------Alt R, I
DrawSnapToGrid
Sets up a grid for aligning drawing objects
----------------------------------------------------------------Alt R, U
DrawUngroup
Ungroups the selected group of drawing objects
----------------------------------------------------------------Ctrl+Shift+F5 (Or: Alt I, K)
EditBookmark
Brings up the bookmark dialog
----------------------------------------------------------------Del
EditClear
Performs a forward delete or removes the selection without putting it on the
Clipboard
----------------------------------------------------------------Ctrl+C
EditCopy
Ctrl+A
EditSelectAll
Selects the entire document
----------------------------------------------------------------Ctrl+Z
EditUndo
Reverses the last action
----------------------------------------------------------------Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)
EndOfColumn
Moves to the last cell in the current table column
----------------------------------------------------------------Ctrl+Shift+End
EndOfDocExtend
Extends the selection to the end of the last line of the document
----------------------------------------------------------------Ctrl+End
EndOfDocument
Moves the insertion point to the end of the last line of the document
----------------------------------------------------------------End
EndOfLine
Moves the insertion point to the end of the current line
----------------------------------------------------------------Shift+End
EndOfLineExtend
Extends the selection to the end of the current line
----------------------------------------------------------------Alt+End
EndOfRow
Moves to the last cell in the current row
----------------------------------------------------------------Alt + Ctrl + PgDn
EndOfWindow
Moves the insertion point to the end of the last visible line on the screen
----------------------------------------------------------------Shift + Alt + Ctrl + PgDn
EndOfWindowExtend
Extends the selection to the end of the last visible line on the screen
----------------------------------------------------------------Ctrl + P
FilePrint
Prints the active document (brings up the dialog)
----------------------------------------------------------------Ctrl+F2
FilePrintPreview
Displays full pages as they will be printed
----------------------------------------------------------------Alt F, I
FileProperties
Shows the properties of the active document
----------------------------------------------------------------Ctrl+S
FileSave
FileSave
----------------------------------------------------------------Alt F, A (or F12)
FileSaveAs
Saves a copy of the document in a separate file (brings up the dialog)
----------------------------------------------------------------Ctrl+Shift+F
Font
Activates the Fonts listbox on the formatting toolbar
----------------------------------------------------------------Ctrl+Shift+P
FontSizeSelect
Activates the Font Size drop-down on the formatting toolbar
----------------------------------------------------------------Alt + Ctrl + K
FormatAutoFormat
Automatically formats a document (or sometimes, automatically screws it up)
----------------------------------------------------------------Alt O, B
FormatBordersAndShading
Changes the borders and shading of the selected paragraphs, table cells, and pictures
----------------------------------------------------------------Alt O, E
FormatChangeCase
Changes the case of the letters in the selection
----------------------------------------------------------------Alt O, C
FormatColumns
Changes the column format of the selected sections (brings up the dialog)
----------------------------------------------------------------Alt O, D
FormatDropCap
Formats the first character of current paragraph as a dropped capital (must select it
first)
----------------------------------------------------------------Ctrl+D
FormatFont
Brings up the Format + Font dialog
----------------------------------------------------------------Alt + Shift + R
FormatHeaderFooterLink
Links the current header/footer to the previous section (but does not intercept the
button on the Header Footer toolbar)
----------------------------------------------------------------Alt O, P
FormatParagraph
Brings up the Format Paragraph dialog
----------------------------------------------------------------Alt O, S
FormatStyle
Applies, creates, or modifies styles
----------------------------------------------------------------Alt O, T
FormatTabs
Brings up the Format Tabs dialog
----------------------------------------------------------------Shift + F5
GoBack
Returns to the previous insertion point (goes back to up to 3 points, then returns to
where you started; this is one of the most useful shortcuts of them all. Also useful
when opening a document, if you want to g straight to where you were last editing it)
----------------------------------------------------------------Ctrl + >
GrowFont
Increases the font size of the selection
----------------------------------------------------------------Ctrl + ]
GrowFontOnePoint
Increases the font size of the selection by one point
----------------------------------------------------------------Ctrl + T (or drag the ruler)
HangingIndent
Increases the hanging indent
----------------------------------------------------------------F1
Help
Microsoft Word Help
----------------------------------------------------------------Shift + F1
HelpTool
Lets you get help on a command or screen region or examine text properties
----------------------------------------------------------------Ctrl + Shift + H
Hidden
Makes the selection hidden text (toggle)
----------------------------------------------------------------Click on it
HyperlinkOpen
Connect to a hyperlink's address
----------------------------------------------------------------Ctrl + M (or drag the ruler)
Indent
Moves the left indent to the next tab stop
----------------------------------------------------------------Alt + Ctrl + M (or Alt I, M)
InsertAnnotation
Inserts a comment
----------------------------------------------------------------F3
InsertAutoText
Replaces the name of the AutoText entry with its contents
----------------------------------------------------------------Alt I, B
InsertBreak
Ends a page, column, or section at the insertion point
----------------------------------------------------------------Alt I, C
InsertCaption
Inserts a caption above or below a selected ZZZobject
----------------------------------------------------------------Ctrl + Shift + Return
InsertColumnBreak
Inserts a column break at the insertion point
----------------------------------------------------------------Alt + Shift + D
InsertDateField
Inserts a date field
----------------------------------------------------------------Alt + Ctrl + D
InsertEndnoteNow
Inserts an endnote reference at the insertion point without displaying the dialog
----------------------------------------------------------------Alt I, F
InsertField
Inserts a field in the active document
----------------------------------------------------------------Ctrl+F9
InsertFieldChars
Inserts an empty field with the enclosing field characters
----------------------------------------------------------------Alt I, L
InsertFile
Inserts the text of another file into the active document
----------------------------------------------------------------Alt I, N
InsertFootnote
Inserts a footnote or endnote reference at the insertion point
----------------------------------------------------------------Alt + Ctrl + F
InsertFootnoteNow
Inserts a footnote reference at the insertion point without displaying the dialog
----------------------------------------------------------------Ctrl + K
InsertHyperlink
Insert Hyperlink
----------------------------------------------------------------Alt I, D
InsertIndexAndTables
Inserts an index or a table of contents, figures, or authorities into the document
----------------------------------------------------------------Alt + Ctrl + L
InsertListNumField
Inserts a ListNum Field
----------------------------------------------------------------Alt + Shift + F
InsertMergeField
Brings up a dialog to insert a mail merge field at the insertion point. (It does not
intercept the button on the Mail merge. toolbar)
----------------------------------------------------------------Ctrl + Return
InsertPageBreak
Inserts a page break at the insertion point
----------------------------------------------------------------Alt + Shift + P
InsertPageField
Inserts a page number field
----------------------------------------------------------------Ctrl + Shift + F3
InsertSpike
Empties the spike AutoText entry and inserts all of its contents into the document
----------------------------------------------------------------Alt + Shift + T
InsertTimeField
Inserts a time field
----------------------------------------------------------------Ctrl + I
Italic
Makes the selection italic (toggle)
----------------------------------------------------------------Ctrl + J
JustifyPara
Aligns the paragraph at both the left and the right indent
-----------------------------------------------------------------
Ctrl + L
LeftPara
Aligns the paragraph at the left indent
----------------------------------------------------------------Down arrow
LineDown
Moves the insertion point down one line
----------------------------------------------------------------Shift + down arrow
LineDownExtend
Extends the selection down one line
----------------------------------------------------------------Up arrow
LineUp
Moves the insertion point up one line
----------------------------------------------------------------Shift + up arrow
LineUpExtend
Extends the selection up one line
----------------------------------------------------------------Ctrl + F11
LockFields
Locks the selected fields to prevent updating
----------------------------------------------------------------Alt + Shift + K
MailMergeCheck
Checks for errors in a mail merge
----------------------------------------------------------------Alt+Shift+E
MailMergeEditDataSource
Lets you edit a mail merge data source
----------------------------------------------------------------Alt + Shift + N
MailMergeToDoc
Collects the results of the mail merge in a document
----------------------------------------------------------------Alt Shift + M
MailMergeToPrinter
Sends the results of the mail merge to the printer
-----------------------------------------------------------------
Alt + Shift + I
MarkCitation
Marks the text you want to include in the table of authorities
----------------------------------------------------------------Alt + Shift + X
MarkIndexEntry
Marks the text you want to include in the index
----------------------------------------------------------------Alt + Shift + O
MarkTableOfContentsEntry
Inserts a TC field (but it is far better to use Heading Styles to generate your Table of
Contents instead)
----------------------------------------------------------------Alt or F10
MenuMode
Makes the menu bar active
----------------------------------------------------------------Alt + Shift + F11
MicrosoftScriptEditor
Starts or switches to Microsoft Development Environment application, allowing you
to view the HTML/XML source code that would be behind the document if it were in
.htm format (or that is behind it if it already is in .htm format).
----------------------------------------------------------------Alt + Ctrl + F1
MicrosoftSystemInfo
Execute the Microsoft System Info application
----------------------------------------------------------------F2
MoveText
Moves the selection to a specified location without using the clipboard (press Return
to execute the more)
----------------------------------------------------------------Tab
NextCell
Moves to the next table cell
----------------------------------------------------------------F11
NextField
Moves to the next field
-----------------------------------------------------------------
Alt + F7
NextMisspelling
Find next spelling error
----------------------------------------------------------------Alt + down arrow
NextObject
Moves to the next object on the page
----------------------------------------------------------------Ctrl + F6
NextWindow
Switches to the next document window, equivalent to selecting a document from the
Window menu.
----------------------------------------------------------------Ctrl+Shift+N
NormalStyle
Applies the Normal style
----------------------------------------------------------------Ctrl + 0
OpenOrCloseUpPara
Sets or removes extra spacing above the selected paragraph
----------------------------------------------------------------F6
OtherPane
Switches to another window pane in Normal View (for instance, if you have if you
have a Footnotes pane open in Normal view and want to switch to the main
document and back without closing the pane).
----------------------------------------------------------------Alt + _
OutlineCollapse
Collapses an Outline in Outline View by one level
----------------------------------------------------------------Alt+Shift+rt arrow
OutlineDemote
Demotes the selected paragraphs one heading level
----------------------------------------------------------------Alt + +
OutlineExpand
Expands an Outline in Outline View by one level
----------------------------------------------------------------Alt+Shift+down arrow
OutlineMoveDown
Moves the selection below the next item in the outline
----------------------------------------------------------------Alt+Shift+up arrow
OutlineMoveUp
Moves the selection above the previous item in the outline
----------------------------------------------------------------Alt+Shift+left arrow
OutlinePromote
Promotes the selected paragraphs one heading level
----------------------------------------------------------------Alt + Shift + L
OutlineShowFirstLine
Toggles between showing the first line of each paragraph only or showing all of the
body text in the outline
----------------------------------------------------------------Ins
Overtype
Toggles the typing mode between replacing and inserting
----------------------------------------------------------------PgDn
PageDown
Moves the insertion point and document display to the next screen of text
----------------------------------------------------------------Shift+ PgDn
PageDownExtend
Extends the selection and changes the document display to the next screen of text
----------------------------------------------------------------PgUp
PageUp
Moves the insertion point and document display to the previous screen of text
----------------------------------------------------------------Shift + PgUp
PageUpExtend
Extends the selection and changes the document display to the previous screen of
text
----------------------------------------------------------------Ctrl + down arrow
ParaDown
Moves the insertion point to the beginning of the next paragraph
----------------------------------------------------------------Ctrl+Q
ResetPara
Makes the selection the default paragraph format of the applied style
----------------------------------------------------------------Ctrl +R
RightPara
Aligns the paragraph at the right indent
----------------------------------------------------------------Ctrl + *
ShowAll
Shows/hides all nonprinting characters
----------------------------------------------------------------Alt + Shift + A
ShowAllHeadings
Displays all of the heading levels and the body text in Outline View
----------------------------------------------------------------Ctrl + <
ShrinkFont
Decreases the font size of the selection
----------------------------------------------------------------Ctrl + [
ShrinkFontOnePoint
Decreases the font size of the selection by one point
----------------------------------------------------------------Ctrl + Shift + K
SmallCaps
Makes the selection small capitals (toggle)
----------------------------------------------------------------Ctrl + 1
SpacePara1
Sets the line spacing to single space
----------------------------------------------------------------Ctrl + 5
SpacePara15
Sets the line spacing to one-and-one-half space
----------------------------------------------------------------Ctrl + 2
SpacePara2
Sets the line spacing to double space
----------------------------------------------------------------Ctrl + F3
Spike
Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to
move text and graphics from nonadjacent locations)
----------------------------------------------------------------Alt + PgUp
StartOfColumn
Moves to the first cell in the current column
----------------------------------------------------------------Ctrl+Shift+Home
StartOfDocExtend
Extends the selection to the beginning of the first line of the document
----------------------------------------------------------------Ctrl +Home
StartOfDocument
Moves the insertion point to the beginning of the first line of the document
----------------------------------------------------------------Home
StartOfLine
Moves the insertion point to the beginning of the current line
----------------------------------------------------------------Shift+Home
StartOfLineExtend
Extends the selection to the beginning of the current line
----------------------------------------------------------------Alt+Home
StartOfRow
Moves to the first cell in the current row
----------------------------------------------------------------Alt+Ctrl+PgUp
StartOfWindow
Moves the insertion point to the beginning of the first visible line on the screen
----------------------------------------------------------------Shift+ Alt+Ctrl+PgUp
StartOfWindowExtend
Extends the selection to the beginning of the first visible line on the screen
----------------------------------------------------------------Strl + Shift + S
Style
ToggleFieldDisplay
Shows the field codes or the results for the selection (toggle)
----------------------------------------------------------------Alt T, C
ToolsCustomize
Allows you to customizes the Word user interface (menus, keyboard and toolbars)
and store the customizations in a template (defaults to Normal.dot, so be careful!)
----------------------------------------------------------------Alt + F8
ToolsMacro
Runs, creates, deletes, or revises a macro
----------------------------------------------------------------F7
ToolsProofing
Checks the spelling and grammar in the active document
----------------------------------------------------------------Ctr.l + Shift + E
ToolsRevisionMarksToggle
Toggles track changes for the active document
----------------------------------------------------------------Shift + F7
ToolsThesaurus
Finds a synonym for the selected word
----------------------------------------------------------------Ctrl+U
Underline
Formats the selection with a continuous underline (toggle)
----------------------------------------------------------------Ctrl + Shift + T (or drag the ruler)
UnHang
Decreases the hanging indent
----------------------------------------------------------------Ctrl + Shift + M (or drag the ruler)
UnIndent
Moves the left indent to the previous tab stop
----------------------------------------------------------------Ctrl+Shift+F9
UnlinkFields
Permanently replaces the field codes with the results
-----------------------------------------------------------------
WordRight
Moves the insertion point to the right one word
----------------------------------------------------------------Shift + Ctrl + rt arrow
WordRightExtend
Extends the selection to the right one word
----------------------------------------------------------------Ctrl + Shift + W
Word Underline
Underlines the words but not the spaces in the selection (toggle)