Project Management
Assignment 2 Group Project
Yes I said GROUP project Max 5 per group
email me by 16.00 on Wednesday
You will use VB.NET You will use UML You can use Rational Rose/Visual Paradigm Apply basic principles of SAD and DB design
Assignment 2 Group Project
Hand in
Final set of deliverables
7th March 2008 Receipting Office
Demos
During Lab sessions From w/c 10/3/06 (Last week of term)
Assignment 2 Group Project
You will have at least two meeting with your Tutor
Held during lab sessions All Group members present These are ASSESSED
You will also be assessed on
Final Product Project Planning/Management
Produce your own group plan
YOUR contribution to the group work
Assignment 2 Management
You will have a team meeting each week (minimum) You will write notes on the meetings:
Problems encountered Decisions taken Effects of changes on project plan Updated plan
Do a risk assessment on the project
What can go wrong ? Look at every aspect of the project
Assignment 2 Problems
What can go wrong (incomplete)
During Development
VB too difficult Team members absent Cannot do it at home
Submission
Printer breaks down Team member disappears Demo doesnt work
Assignment 2 Process
Examine the requirements Decide on initial set of Use Cases Write Use Case Descriptions Decide on final set of Use Cases Divide up Use Cases between team members Generate Class Diagram for each Use Case Merge Class Diagrams Generate Database Design User Interface based on use Case Descriptions Link User Interface to Database Test User Interface against Use Cases (does it meet the requirements?) Evaluate Use Cases, Database, Application Modify System Document Changes and write final Specification of delivered product
Project Management
Dr Martin Stanton E137 [email protected]
Plan
Introduction Project planning
Gantt chart and WBS
Project planning
Resource analysis
Project planning
Network analysis I
Project planning
Network analysis II
Risk management Quality Budgets and cost control Project teams
Review
Book List
Hughes and Cotterell
Software Project Management
Cadle and Yeates
Project Management for Information Systems
Lockyer and Gordon
Project Management and Project Network Techniques
This Lecture
Introduction
What is a project? The project management process Project management information systems
A Project
A unique process, consisting of a set of coordinated and controlled activities with start and finish dates, undertaken to achieve an objective conforming to specific requirements including constraints of time, cost and resources
(Lockyer and Gordon, 1996)
A Project
Unique process Coordinated and controlled activities Start and finish dates To achieve an objective Specific requirements Constraints of time, cost and resources
Project Characteristics
Organisation is temporary Often forms part of a larger project Objectives and product characteristics may be defined and achieved progressively Result may be the creation of one or several units of a project Interrelation between activities may be complex
Project Characteristics
Project management is principally concerned with the management of change
(Lockyer & Gordon, 1996)
Change management in IS development Change management in organisations
Project Factors
Size of the project
Budget/costs, Size of team, Size of product
Complexity Industry in which it is carried out
Civil engineering Manufacturing IS/IT
Classifying Projects (Lock, 1996)
Civil Engineering
Realisation phase is outdoors, large capital = many contractors = communication headaches
Manufacturing Projects
Development of specialised hardware, physical design
Management Projects
Projects that do not result in a produced piece of hardware (including software projects?)
Research Projects
Include a higher element of risk (including software projects?)
Project Funding
Revenue projects
Carried out within the normal organisational structure Normally within a single accounting period
Capital projects
May extend over a number of accounting periods Occupy considerable time employ considerable capital Not carried out within the normal organisational structure
(Lockyer & Gordon, 1996)
Capital Projects
Cross functional and time boundaries
Cannot be accommodated within the normal running of an organisation A special organisational structure is set up the project team This structure usually only exists for the duration of the project
Organisation Structures
Hierarchical Matrix Project Management Structure
Hierarchical
http://www.slc.co.uk/noframe/corpinfo/orgchart.html
Large Corporation
http://www.baesystems.com/aboutus/ovdiagra.htm
Project Teams
Revenue Projects
Teams taken from within functions All report to function manager
Capital Projects
Teams taken from various functions Who do they report to?
Matrix Structure
Example 1 Car Manufacture
Manufacture of a production car
No Clear Finish Not unique for each product Standard Organisational Structure
The design, launch and initial production for a new car
Defined start/finish Unique for each product Temporary organisational structure
Example 2 A New Course
Existing Course Course Team
Course Leader Module Leaders Administrator Year Tutors New Course Working Group
Chair Committee Administrator
Team members may change but team still exists
Team set up for course development but then hands course over to course team.
Question
What are the defining characteristics of Software/Information Systems projects that make them different from other types of project? See Sommervilles Software Engineering for examples
All Projects Should Have:
Project plan Time frame Product specification Statement of required quality Budget Cost plan Identification of areas of uncertainty Risk evaluation and responses
Introduction
What is a project?
The project management process
Project management information systems
Process Overview
A project is broken down into stages Each stage in turn will be broken down into smaller and more manageable tasks It important to include planning as part of the project management process
Four Phase Model
Lockyer (1996) describes a four phase model of the project process
Conception - assess the feasibility of the project Development - prepare the project plan Realisation - carry out the plan Termination - close the project
Conception Reports On
The capability of the organisation to
Produce the product in the time required Support capital outlay Procure external items or services
Conception Development Realisation Termination
Conception Reports On
The acceptability of
Geographical requirements on procurement or ecology specified in the project enquiry Contract conditions specified in enquiry
Conception Development Realisation Termination
Conception Reports On
The final price for the product The cost involved in development The project budget Specification of the product including quality and reliability requirements
Conception Development Realisation Termination
Conception
Can it be done?
Yes or No?
Conception Development Realisation Termination
Conception Feasibility
It is possible that we will reject the project!
What are the consequences of:
Too much detail? Insufficient detail?
Development
As the organisation is now committed to the project it must:
Appoint a project manager Assemble project team Draw up a detailed plan of work
Conception Development Realisation Termination
Realisation
A reporting system is required to keep everyone informed:
Team, top management, customers etc.
A log is also kept of problems and how they were resolved
Conception evelopment Realisation Termination
Termination
Uses the project log to evaluate the project and the process and indicate:
The success/failure of methods used How team members performed How reliable suppliers were
Conception evelopment Realisation Termination
Termination
Capital equipment that was used for the project is now likely to be redundant Termination also involves getting rid of such equipment as profitably as possible
Conception evelopment Realisation Termination
Observations
Often the phases of the project will overlap There is often a pause between conception and the other phases It is possible that each phase may be treated as a project in its own right
This might affect continuity of the project
Introduction
What is a project? The project management process
Project management information systems
PM Information Systems
Projects need systems that can collect data in real time concerning the project progress and costs Data analysis and distribution of information must be carried out as rapidly as possible
MS Project Gantt Chart
MS Project Pert Chart
Resource Analysis
Other Software Tools
Project Management Tools Accounting tools
e.g. spreadsheets, invoice generators
Documentation tools
Word processors, report generators
Group work tools
Discussion forums, GDSS
Questions
Is the development of an information system a project?
Explain your answer using information from this lecture
How does the four phase model compare to the waterfall model of software development?
Useful Links
The OGC Project Management Web Site
http://www.ogc.gov.uk/sdtoolkit/reference/deliverylifecycle/impplans/pr oj_mgmt.html
Project Management Software Tools
http://www.project-management-software.org/ http://www.startwright.com/project1.htm
Example Project Definition Document
http://www.surreycc.gov.uk/sccwebsite/sccwspublications.nsf/f2d920e0 15d1183d80256c670041a50b/547330bbc5c2e99f80256c2a0059f4c7/$ FILE/Project%20Definition%20Document.pdf