Guide

Managing confict at work

A guide for line managers
Contents
Introduction 2
Section 1 Managing conflict at work: a competency framework for line managers 4
Section 2 Strong management, healthy conflict and the prevention of bullying 15
Conclusion 19
Further reading and references 20
Managing conflict at work 1
Introduction
Managing conflict at work is becoming an increasing
challenge for employers. In 200607 the number of
individual employment disputes that resulted in
employment tribunal applications increased to 132,577
compared with 115,039 for the previous year.
The high number of claims is partly explained by the
publics increased awareness of employment rights and
their recourse to litigation. No win, no fee lawyers
provide an avenue for disgruntled employees to lodge
claims against their employer at no cost to themselves.
In addition, the introduction of new employment
legislation in the last few years has added to the
challenges faced by employers. Since 2003 new
regulation has come into force prohibiting
discrimination on the basis of age, sexual orientation
and religion and belief, adding to existing laws
outlawing discrimination against people for reason of
their race, sex or disability. The Protection from
Harassment Act 1997 is also increasingly being seen as
another avenue by employees to make claims against
their employer for stress or bullying.
The CIPD has welcomed the evolving legal framework
as a means of promoting fair treatment and equality of
opportunity at work. Organisations that embrace this
agenda will gain from clear business benefits in terms
of their employer brand and ability to attract and
retain talent. However, changing ingrained prejudices
and behaviours is not easy, so its essential that
organisations develop clear policies and procedures
underpinned by appropriate training for managers and
employees, outlining organisational values, and the
rights and responsibilities of individuals.
The challenges associated with managing conflict at
work have been exacerbated by the introduction in
October 2004 of the Statutory Dispute Resolution
Regulations, which introduced minimum standard
three-step disciplinary and grievance procedures. The
principle behind the introduction of the Regulations
to ensure that employers and employees made every
effort to resolve disputes in the workplace was
sound, but in practice the statutory procedures have
led to a formalisation of how conflict at work is
managed. The CIPD 2007 survey report Managing
Conflict at Work shows that employers believe that the
Regulations have generated more disciplinary and
grievance procedures without reducing the number of
employment tribunal applications made by disgruntled
employees. It also shows that employers are more
likely to rely on legal advice to resolve disputes since
the introduction of the Regulations.
The CIPD survey finds that organisations are
increasingly relying on their HR departments to
manage conflict as managers shy away from tackling
disputes in case they do or say something that might
be held against them during any formal proceedings.
This approach is counterproductive, as by the time a
dispute has escalated to the point where the
disciplinary procedure has been triggered or a formal
grievance lodged, opinions are often hardened and
confrontational stances on both sides have developed
that are very hard to change.
To prevent this, it is essential that line managers have
the skills, knowledge and confidence to identify and
manage workplace disagreements, and bullying and
harassment at an early stage.
Line managers can be both the solution to, as well as
the cause of, workplace disputes. The CIPD 2004
Managing Conflict at Work survey report found that
line managers are most likely to be the source of
bullying within organisations. Management style is also
the number-one cause of stress at work according to
the 2007 CIPD Absence Management survey report.
Managers need to have the appropriate people
management skills to ensure the way that they
2 Managing conflict at work
manage is not affecting the health and well-being of
the individuals within their department or team.
This guide draws on research to identify the behaviours
that will help line managers identify and manage
disputes at work proactively. It also covers the people
management skills needed by line managers so they
dont become part of the problem rather than the
solution to workplace conflict.
Managing conflict at work 3
Section 1 Managing conflict at
work: a competency framework
for line managers
This guide makes use of previously unpublished research
jointly sponsored by the CIPD and the Health and
Safety Executive (HSE) that identifies the positive and
negative management behaviours that manage and
mitigate against conflict at work. It is an offshoot of a
joint CIPD and HSE project exploring the links between
line management behaviour and stress at work. In total,
369 managers and employees from the healthcare,
finance, education and local and central government
sectors were interviewed to identify the behaviours that
influence stress at work. This led to the development of
a management competency framework for preventing
and reducing stress at work.
The CIPD recognised that there was some overlap
between this framework and the specific competencies
needed by managers to manage conflict at work. As a
result, the managing conflict at work competency
framework was developed. This is based on 100
behavioural indicators relevant to managing conflict that
were identified as part of the stress management
research (see Table 1).
This guide draws on the key management behaviours
that were identified by the research as being most
important in helping line managers prevent and manage
conflict in the workplace.
DeaIing viIh issues
CIPD research into managing conflict at work in 2007
and 2004 emphasises the importance of line managers
having the knowledge, skills and confidence to be able
to intervene at an early stage to nip disputes in the bud
before they escalate.
This is also a key finding from the joint CIPD and
HSE research into line management behaviour and
conflict management.
InIervening quickIy in cases o! con!IicI
Managers should be sensitive to when banter becomes
bickering or when teasing starts to have a hurtful edge.
They should be prepared to step in and have a quiet
word with the team members involved. The manager
should inform those involved that while lively interaction
is encouraged, its important that there is mutual respect
and that certain standards of behaviour are expected at
work. The manager should have noted examples of the
types of behaviour or language that have been used
that are inappropriate at work so that those involved
will understand what is unacceptable.
Its much easier to have this conversation as soon as a
manager starts to have concerns about behaviour or early
signs of conflict to prevent habits from being formed
and to ensure that the manager is taken seriously. Its
much more difficult to be respected if a manager has
appeared to give certain behaviours tacit approval by
letting a situation drift on for weeks or months.
DeaIing viIh con!IicI head on
Taking action to manage conflict can appear quite
daunting to some managers, but its a core part of their
role and responsibilities. If managers ignore
unacceptable behaviour, problems will escalate until the
disciplinary process has to be used or a formal grievance
is lodged, by which time it will be much harder to
achieve a successful resolution.
Some potential sources of conflict at work are obvious,
such as:
excessive personal use of the Internet or email
poor attendance and time-keeping
any form of bullying behaviour or harassment
any form of discriminatory behaviour
unacceptable language
theft
drink or drug problems.
4 Managing conflict at work
Table 1: Managing conflict at work: a competency framework for line managers
Examples of manager behaviour
Competency Positive Negative
A
c
t
i
o
n

o
r
i
e
n
t
a
t
i
o
n

Dealing with issues
intervening quickly in cases of
conflict
dealing with conflict head on
protecting employees by
removing them from conflict
situations
removing a disruptive team
member when necessary
following up on conflicts after
resolution
avoiding confrontation
leaving conflicts between team
members to sort themselves out
not addressing bullying
allowing a situation to develop
before intervening
stepping in to intervene in
conflicts without understanding
the issues
allowing a disruptive team
member to return to the team
Use of official
processes
communicating procedures
and policies available to each
employee
use all available procedures to
investigate incidents of abuse
using official procedures to set
an example of how seriously
complaints are taken
escalating issues to senior
management where appropriate
making a complaint official
before seeking to resolve locally
making a complaint official
against the complainants wishes
not following correct procedure
in dealing with a conflict
using red tape associated
with procedure to discourage
employees from making official
complaints
T
e
a
m

f
o
c
u
s

Participative
approach
acting as a mediator in conflict
situations
speaking to each party
individually
bringing both sides together to
communicate
supporting both sides in a
complaints procedure
gather ideas of how to address
the issue with the team
taking sides
not giving equal time to each side
of the conflict
speaking to employees in a
parent/child manner
not listening to employee
complaints
Monitoring team
relationships
being aware of tension and
keeping it at a low level
picking up on squabbles before
they lead to conflict
acknowledging when a team
member is causing stress to
others
n/a
P
e
r
s
o
n
a
l

s
t
y
l
e

Acting as a
role model
maintaining professionalism
being clear about expectations of
team conduct
not tolerating backbiting in the
team
showing no interest in office
politics or gossip
losing temper within discussions
deliberately creating conflict in
the team
engaging in conflict with other
managers
engaging in conflict with
employees
Integrity
keeps employee issues private
and confidential
treating all employees with the
same importance
making public where complaints
have come from
bullying employees
threatening employees unfairly
with disciplinary action
Managing conflict at work 5
However, frequently it is the more subtle behaviours
that over time, if not confronted, will lead to
workplace disputes.
Examples of less obvious sources of dispute include:
taking credit for other peoples work or ideas
talking over people in meetings
not inviting team members to team social evenings
or events
not covering for people when they are off sick
not taking messages for people
using someone elses contacts or customer/client
information without permission
not including people in round-robin emails
ignoring people or being discourteous
poor personal hygiene.
Managers should not ignore underlying tensions that
are developing in their teams. Its vital that line
managers have regular informal one-to-one
conversations and catch-ups with the people they
manage so that these kinds of issues can be aired
naturally where possible. However, managers must also
be prepared to be proactive and initiate informal
discussions if they think a problem is brewing. Conflict
at work can lead to absences, so return-to-work
interviews are also a good opportunity for managers to
ask questions about any conflict issues that might be
bothering employees.
A local government employee is talking about a situation when a new temporary member of staff started
work in the interviewees office. At the time, another team member, called Shirley, was on annual leave.
I think one particular day I just sort of said to her, I prefer it if you didnt sit at that desk because thats
Shirleys desk and shes a bit funny about people using her desk. I said if you could sit at your own desk.
Anyhow she must have really taken offence to it. The next time I had my supervision, supervision fine,
brilliant, no problem but then my line managers manager came in at the end and said that somebody
had expressed the opinion that they thought I was bullying. She filled me in on what it was about and I
said, I asked her not to sit at that desk because I know that that person is quite protective of her own
environment. She just wanted her own desk, shed got everything just so. I said I wasnt really nasty
about it at all but she said well weve had it reported and weve got to mention it to you.
The complainant was then prepared to accept an apology and so an apology was made. The interviewee
goes on to describe the impact of the situation following this.
After that, because of what had been said previously, I was really really paranoid about saying anything
that might offend. When I had the next supervision, it was mentioned that I was very quiet and I wasnt
talking to anybody, I wasnt being part of the team and I said I really do feel uncomfortable. I was
disapointed that my line manager felt that shed had to bring her line manager in to tell me something like
that when really if she had raised the matter with me Id have just apologised for what I said.
This situation continued with a bad atmosphere in the office for the next two or three months.
Case sIudy 1. an exampIe o! ine!!ecIive con!IicI managemenI
6 Managing conflict at work
ProIecIing empIoyees by removing Ihem !rom there is any chance of moving the individual to a
con!IicI siIuaIions different job role or team, which they may be more
Managers also need to understand what to do if a suited to. Any change would have to follow full
conflict does blow up into a major disagreement. If consultation with the individual.
someone loses their temper then it is important that
that they are taken out of the situation or away from Alternatively, if an individuals behaviour is consistently
the person or people that the dispute is with until they disruptive and does not improve after attempts have
calm down. If this does not happen then the danger is been made to resolve matters informally then the line
that someone will do or say something in the heat of manager will have to consider using the disciplinary
the moment that could become a bigger source of process. The disciplinary process will ensure that the
grievance than the original problem. individual concerned understands the seriousness of the
situation. The disciplinary meeting will allow the
Once the disputing parties have been separated it will manager and HR to set out clearly the standards of
then be possible to have a calmer and more rational behaviour and performance that are expected going
conversation about what sparked the disagreement and forward. Ultimately, if there is no improvement over
start to consider possible resolution. time then hard decisions will have to be taken regarding
possible dismissal but only once the disciplinary
emoving a disrupIive Ieam member vhen procedure has been followed consistently.
necessary
In some circumstances there may be personality clashes Recognising the point at which informal approaches to
that are hard to resolve and remain an ongoing source resolving disputes have failed and when formal
of tension, or a particular member of staff who disciplinary action must be taken is an important
consistently causes tensions and conflict. If this is the judgement that line managers have to make. HR can
case then the line manager should consider whether provide useful advice at this point.
A central government manager talks about a situation of conflict emerging following a new member of
staff being brought into the team from another department.
We knew that this person wasnt very well thought of, there had been quite a lot of problems with this
person, hed been caught going off site in the middle of the day, leaving early etc, etc, so we werent
very keen to have him. But we decided we would give him a try because its quite a nice team of people
that I work with and we thought we would perhaps be able to sort him out, get him motivated and
enjoying the work. But things didnt work out at all, they just went from bad to worse and personnel
wouldnt actually believe us that it wasnt working out and that, you know there were serious problems.
This chap really was having a rough time, and so he was coming into the office looking as if he was
sleeping out of doors, it was really that bad. My senior manager said to me, Do something about him,
tell him that he cant dress like that in a public office.
So when I did actually do that, because I felt as if I had to do it for everyones sake really, he actually
walked off site and refused to come back to work. He also threatened some of the staff, including me,
with harassment. So it was a horrible stressful thing to happen and in the end after about six months he
actually gave his notice in and so it all just went away.
But personnel were very worried that we would be sued and none of my line management supported
me, especially the one who said do something about him.
Case sIudy 2. an exampIe o! ine!!ecIive con!IicI managemenI
Managing conflict at work 7
foIIoving up on con!IicIs a!Ier resoIuIion
Its very tempting for line managers to hope that
once a conflict has been resolved either informally
or once a disciplinary or grievance procedure has run
its course and appropriate sanctions have been taken
that the problem has gone away for good.
However, in many cases one party or another will still
feel aggrieved to a greater or lesser extent. So its
important that line managers talk to the individuals
involved during informal one-to-ones or during
discussions around development or performance
appraisals to find out whether the conflict really has
been resolved or is being managed, or if there are
renewed tensions or unhappiness. The danger with
old conflicts is that if they do re-occur there will be
no slow build-up, as animosity and resentment
already exists. This is why its important that line
managers use temperature checks through regular
communication to ensure that old disagreements are
not brewing again.
Use o! o!!iciaI processes
Of course, although all efforts should be made to resolve
workplace conflict informally at an early stage, there will
be many instances where formal disciplinary action
should be taken. Line managers should not shy away
from using the disciplinary process where an individuals
misconduct or underperformance demands it.
CommunicaIing procedures and poIicies avaiIabIe
Io each empIoyee
Line managers should ensure that all employees
understand the formal disciplinary and grievance
procedures that are in place. Line managers should also
emphasise that where there are disagreements, efforts
should be made to resolve matters informally (wherever
possible) and employees should be encouraged to
discuss any problems theyre having with their job,
colleagues or outside work.
Use aII avaiIabIe procedures Io invesIigaIe
incidenIs
Where serious incidents occur such as alleged
harassment, bullying or out-of-character outbursts of
verbal abuse or physical intimidation they must be
dealt with and taken seriously. Any form of gross
misconduct must be properly investigated and dealt
with using the formal disciplinary and grievance
procedure. Line managers must be wary of second-
guessing the results of any investigation and must
ensure that other members of the team dont either.
In many cases conflicts can be defused by effective early
intervention by the manager. However, there will be some
situations that will blow up with very little warning, either
because of the personalities of those involved or because
of something happening in someones domestic life that
is putting them under pressure that theyre having
problems dealing with. However, regardless of the reason,
where an individuals behaviour leads to serious
misconduct, the formal disciplinary or grievance procedure
must be used so that the matter is investigated fairly and
decisions are not made in the heat of the moment.
Using o!!iciaI procedures Io seI an exampIe o!
hov seriousIy compIainIs are Iaken
Used properly, the official disciplinary and grievance
procedure can reassure those involved in conflict at
work that the matter is being taken seriously and dealt
with consistently and fairly.
EscaIaIing issues Io senior managemenI vhere
appropriaIe
In some cases particularly where the line manager is
involved or is the cause of the conflict it may be
appropriate to involve a senior manager in the formal
disciplinary or grievance procedure to ensure that the
process is seen to be objective.
Line managers should also have access to a senior
manager or HR practitioners who can give them advice
about managing difficult situations at work before they
escalate to conflicts.
ParIicipaIive approach
AcIing as a mediaIor in con!IicI siIuaIions
All line managers should have informal mediation skills
to allow them to step in and attempt to resolve
disputes before they escalate. Line managers can help
individuals in dispute identify what is at the root of
their disagreement, what they need to happen to
resolve matters or move forward and any changes or
compromises theyre prepared to make in their
behaviour or attitudes.
5peaking Io each parIy individuaIIy
The starting point is for the manager to have informal
one-to-one conversations with the parties in dispute to
8 Managing conflict at work
identify the crux of the problem and hear the different workplace once the formal process has been completed
individual perspectives on what is happening and the and any disciplinary sanction imposed.
grievances that they bear.
GaIher ideas o! hov Io address Ihe issue viIh
ringing boIh sides IogeIher Io communicaIe Ihe Ieam
Once a manager has a clear understanding of the In situations where there are disputes that affect the
problem and the individuals different perspectives on the whole team, for example as a result of the tensions that
problem, they can bring the disputing parties together arise from meeting particular deadlines or changes to
and act as an objective broker to help find common working practices, managers can help find solutions
ground and changes that can be made by either side to that the whole team can buy into by having an open
help find a solution. The manager should be careful not discussion or brainstorming meeting with their team to
to take sides in this process but should simply assist the find possible solutions.
individuals in dispute to reach resolution.
Managers can also use one-to-ones with employees to
5upporIing boIh sides in a compIainIs procedure get a clear picture of what is creating team disharmony
Where informal attempts to resolve a dispute fail and from different peoples perspectives.
matters deteriorate to the point where one or both of
the parties submit a formal grievance, it is important Managers can help to avoid conflict by having regular
that the manager is not seen to take sides unless of consultation with their team to ensure that their views
course they have objective evidence that is relevant to are taken into account before making changes that
the dispute. Taking sides will not help resolve the affect their work or working environment.
conflict successfully and will create tensions back in the
A financial employee describes a situation when a new manager came into their team, at a time of high
conflict and low morale.
Most of the issues centred around one person and the effect that person had had on the team. There
was lots of arguments, lots of bitching, lots of issues that just were not being addressed and hadnt been
addressed for a long, long time. This new manager was more or less put into the lions den to see how
she would cope with it. So it was pretty unfair to her but, she came through it and she actually turned
the team from being one of the most negative or one of the most unproductive teams to probably being
the best in the department within the space of a couple of months.
The employee goes on to explain how they think the manager created this turnaround.
I think it was her attitude to the work and it was her attitude to the people. She started with a clean
slate and didnt listen to the tittle tattle that went on before. She came in and she immediately had a
one-to-one with every member of staff and allowed them the opportunity to air their views, get the rant
and rave out and then she sat back and quietly watched the team dynamics, watched the team, watched
how they interacted, and on a couple of occasions she had to maybe move seats, move peoples seating
arrangements. But she did that as a trial and error over a period of time, watched people how they were
at their work and how they interacted with each other. So by her becoming really involved with the
people in the team, she made a real difference.
Case sIudy 3. an exampIe o! e!!ecIive con!IicI managemenI
Managing conflict at work 9
MoniIoring Ieam reIaIionships
eing avare o! Iension and keeping iI aI a Iov
IeveI
In any team there will be tensions or disagreements that
arise from time to time, but line managers should be
aware of signs that serious disputes are developing. Line
managers should also be aware that different
personality types will deal with conflict in different
ways. Some people will show their annoyance very
quickly and openly, for example by confronting
someone as soon as their behaviour bothers them, or
making their displeasure over work issues very clearly
known. Other people may on the surface appear more
laidback and tolerant but will be gradually getting more
annoyed by a colleague, their manager or a work
problem until they lose their temper spectacularly, often
over something quite minor that has proved to be the
last straw. Some individuals will sulk and become
withdrawn when they have a grievance. This is why
managers should try and get to know the employees in
their team or department as people and find ways to
have regular informal conversations to help them pick
up on issues that are beginning to fester away beneath
the surface.
Picking up on squabbIes be!ore Ihey Iead Io
con!IicI
Many disputes will start off as innocuous disagreements
that appear to be resolved or forgotten straight away.
However, where such niggles recur on a regular basis,
managers should intervene and talk to the individuals
concerned about what is happening and how to
prevent the problem occurring in the first place.
AcknovIedging vhen a Ieam member is causing
sIress Io oIhers
It only takes one person to cause disharmony within a
team as a result of their negative behaviour or poor
performance. Examples of behaviour and performance
that can create stress at work include:
being overly critical
having a short temper
taking out personal problems at home on people in
the office
making personal remarks
not sharing information
talking about people behind their back
avoiding unpopular team tasks
poor time-keeping or attendance.
Managers must be prepared to step in and talk to the
individual as soon as it becomes obvious they are
creating problems. In many cases they may be unaware
of how they or their behaviour is perceived by others and
will respond quickly to a quiet word. Where informal
attempts, as well as the use of formal disciplinary
procedures, fail to resolve problems, the manager in
conjunction with HR will have to consider taking steps to
remove them from the team (see page 7).
AcIing as a roIe modeI
MainIaining pro!essionaIism
Managers must be seen to set an example by being
seen to follow the organisations policies and
procedures. If managers dont comply with company
policy on, for example, reporting absence, then it is
A healthcare manager describes how she prevents conflicts from occurring in her office.
I make sure that if I do pick up on anything, because I do get wee squabbles and things sometimes that I
actually pick one out and ask whats wrong because I can see theres an atmosphere. I try and get them
through it in the best way without interfering too much. Often, it might be that somebodys been
particularly not helping with a clinic that day or not training and theyre doing their own thing. You know
its silly things sometimes but silly things like somebody looking at the intranet when they should be doing
something else can cause a little bit of you know, a disagreement or something.
Case sIudy 4. an exampIe o! e!!ecIive con!IicI managemenI
10 Managing conflict at work
difficult to expect employees to do the same. 5hoving no inIeresI in o!!ice poIiIics or gossip
Managers must also set an example by being Office politics and gossip can be a source of disputes at
consistent in how they deal with the team and not work, as they can cause anxiety, uncertainty and
showing favouritism. In social situations managers resentment. A certain level of office gossip is inevitable
must also be careful not to let their hair down in front and need not cause any problems, but managers should
of the people they manage to the extent that they avoid adding fuel to the fire by joining in and adding to
regret or are embarrassed by their behaviour when any speculation. Where gossip is malicious, managers
they are back in a work environment. should intervene and spell out clearly to those involved
that spreading unsubstantiated rumours is unacceptable
eing cIear abouI expecIaIions o! Ieam conducI and could be construed as bullying or harassment.
As well as spelling out what behaviour is not tolerated,
managers should also demonstrate what positive A manager who has a reputation as an office gossip or
behaviours employees should aspire to both in terms politician is unlikely to be trusted and will not be seen
of how they interact with each other and other people as someone an employee can go to discuss any home
in the organisation, as well as customers, clients and or work difficulties they may be having.
the public.
InIegriIy
NoI IoIeraIing backbiIing in Ihe Ieam Keeps empIoyee issues privaIe and con!idenIiaI
Managers should also intervene to prevent employees If managers are to create a working relationship with
from talking about other people in the team or the individuals that they manage that is based on
department behind their backs. Ignoring this type of mutual trust and respect, then they have to make
behaviour will lead to resentment building, cliques sure that they protect peoples privacy and respect
developing and encourages a work culture where confidential information. People who trust their line
bullying is more likely to occur. The manager should manager are more likely to talk to them if they are
establish if there is a genuine problem and then deal having difficulties, whether in the workplace or at
with it openly by talking to the individuals concerned. home, that might lead to or contribute to conflict at
A healthcare manager describes going into a department where the employees had been bullied by their
previous manager.
And the person who was bullying them actually had control and therefore, me trying to come in and say,
Actually Im supportive, Im nice, Im fair, didnt wash for quite some time. And as part of that we then
ended up with a disciplinary case and allegations of bullying and harassment [against the previous
manager]. That then proceeded with I think 20, nearly 20, 21 or 22 staff being interviewed and out of that
came an awful lot more of the stresses and pressures people had actually taken on board and lived with for
quite a number of years. There were an awful lot of meetings, it was a very very hard time for me in
respect of I was giving an awful lot of emotional support to people. I had pressure on to actually make sure
everything worked out okay for them because theyd put their trust in me. It was through these discussions
and interviews that I actually succeeded in what I needed to.
However I also supported the person who the allegations were made against because youve got to
ensure you do that in order to get an objective view of what youre looking at.
Case sIudy 5. an exampIe o! e!!ecIive con!IicI managemenI
Managing conflict at work 11
work. Someone who has suffered a bereavement or
is going through a relationship breakdown may well
be more emotional and have a lower tolerance level at
work than they would do under normal circumstances.
Likewise individuals whose behaviour is affected by a
drink or drug problem are much more likely to open up
and talk to a manager who they trust and who they
know will respect a confidence.
Managers who get to know the people they manage as
individuals and have an awareness of issues in their
home lives that might affect them at work will be much
more likely to be able to talk frankly with them about
problems they are having with colleagues or the job.
TreaIing aII empIoyees viIh Ihe same imporIance
Managers who are not even-handed in how they
manage people will struggle to build working
relationships based on mutual trust and respect. Any
sign of favouritism is also likely to lead to resentment
and may well be a cause of conflict in itself. Managers
that fail to treat all employees with the same
importance are also vulnerable to being accused of
discrimination regardless of the motivation behind
their behaviour.
5eI!-reporI quiz !or managers
Hov do you manage con!IicI in your Ieam and
hov e!!ecIiveIy do you do iI?
The following self-assessment quiz (Table 2) can be used
to help managers identify the approach they tend to
use when managing conflict and the areas for further
development to help them build their conflict
management skills.
To interpret the scores in each of the three dimensions,
use the following guidelines:
014. DeveIopmenI need. A score in this range is an
indication that this is an area in which you would benefit
from some development. Please refer to the competency
framework in Table 1 (page 5) to see which behaviours
you could use in the future to manage conflict, or which
you may already use that may be proving less effective.
Table 2: Managing conflict at work: self-report quiz for managers (Please tick one box only in each row)
Response scale
Most of
Behaviour or characteristic
Sometimes the time Always
Action orientation
Dealing with issues
Do you tend to face conflict head on?
Do you intervene quickly in conflict situations?
Do you openly address bullying in your team?
Do you know the cause of the problem before
stepping in?
Use of official processes
Do you use an official process
to demonstrate how seriously complaints are
taken?
to investigate incidents of abuse?
as a tool to demonstrate the support available
to employees?
only after attempting to resolve the
situation locally?
















Nov muIIipIy each coIumn IoIaI by Ihe veighIing !acIor.
ToIaI acIion orienIaIion score (maximum score is 40)
0 2 5
(continued)
12 Managing conflict at work
Table 2: Managing conflict at work: self-report quiz for managers (continued)
Response scale
Behaviour or characteristic
Sometimes
Most of
the time Always
Team focus
Participative approach
In situations of conflict, do you
act as a mediator?
ask for suggestions from team members in
how to move forward?

find it easy to remain objective?

speak to everyone involved individually?

Monitoring team relationships
Do you know how well your employees get on with
each other?

Are you aware of low-level tension in your team?

Do you know when a team member is causing stress
to others?

Do you pick up on squabbles before they lead
to conflict?

Nov muIIipIy each coIumn IoIaI by Ihe veighIing !acIor. 0 2 5
ToIaI Ieam !ocus score (maximum score is 40)
Personal style
Role-modelling behaviour
Do you keep out of office politics and gossip?
Do you have consistently good relationships with
other managers?

Do you communicate to your team what conduct
you expect from them?

Do you appear calm at work (even when you dont
feel it!)?

Integrity
Do you see all employees as equally important?
Do you keep all employee issues private and
confidential?

Do you aim to gain the trust of your employees?

Do you protect the anonymity of complainants?

Nov muIIipIy each coIumn IoIaI by Ihe veighIing !acIor. 0 2 5
ToIaI personaI sIyIe score (maximum score is 40)
Managing conflict at work 13
1428. easonabIe. A score in this range is an
indication that you show a good awareness of the
behaviours for effective conflict management in this
area. It may be helpful to use the competency
framework to see if there are any behaviours you could
add to your repertoire in this area to increase your
effectiveness in managing conflict.
2840. E!!ecIive. A score in this range is an indication
that you demonstrate the behaviours that are effective
in managing conflict in your team in this particular
dimension.
Your managing conflict profile
Area of behaviour
Action orientation
Team focus
Personal style
Your managing con!IicI pro!iIe
Fill in each of the right-hand columns. In the
effectiveness column, add development need,
reasonable or effective.
If managers would like feedback on how others see
them, this questionnaire can be given to the team they
manage so they can see how they are rated as a
conflict manager.
Total score/40 Effectiveness
14 Managing conflict at work
Section 2 Strong management,
healthy conflict and the
prevention of bullying
Managers are frequently the causes of conflict at work. designed to help managers to understand the positive
CIPD research shows that line managers are most likely management behaviours that lead to more motivated,
to be responsible for bullying within organisations, and committed and harmonious teams. A self-assessment
management style is the number one cause of stress at questionnaire is set out below (Table 3). Its designed to
work. One of the challenges facing most managers is help line managers look at their own management
that, in most cases, they have been promoted as a result behaviours and style and help them see themselves as
of their technical knowledge or skill rather than how they are seen by the people that they manage.
they manage people. This section of the guide is
Table 3: Self-assessment questionnaire: management behaviours and style (Please tick one box only in each row)
Response scale
Behaviour or characteristic
Sometimes
Most of
the time Always
People focus
Do you give people personal responsibility?

Do you actively seek out the views of others?

Are you committed to team development?

Do you instil confidence in others?

Do you encourage open feedback and debate?

Personal integrity
Do you do what you say youll do?

Do you show respect to everyone?

Can you say sorry when youve made a mistake?

Are you open and honest about your mistakes and
do you learn from them?

Are you fair in all your dealings with others?
Visibility
Do you actively promote an open door approach?

Do you champion a culture of respect and dignity?

Are you available to listen to the views of others?

Are you prepared to talk to customers and clients about
the need for respect and dignity at work?

Have you put building a culture of dignity and respect
on your main agenda?

(continued)
Managing conflict at work 15
Table 3: Self-assessment questionnaire: management behaviours and style (continued)
Response scale
Most of
Behaviour or characteristic
Sometimes the time Always
Promoting standards
Do you establish individual and team goals?

Do you give personal recognition to others?

Do you use feedback and coaching constructively?

Do you schedule regular time for improving interpersonal
relationships?

Are you constantly looking for opportunities for improvement?

Challenging the status quo
Do you openly challenge unacceptable behaviour?

Do you seek out prejudiced attitudes?

Do you critically examine policies and procedures to make sure

theyre fair to everyone?
Hov did you do? Add up Ihe Iicks in each coIumn.
Nov muIIipIy each coIumn IoIaI by Ihe appropriaIe
veighIing !acIor.
ToIaI score. Maximum IoIaI score is 115
050. You dont yet understand what is needed to
create dignity and respect.
5175. You have some awareness of requirements but
significant effort is needed.
76100. You have reasonable skills in creating a culture
of dignity and respect.
101115. You have excellent skills in creating a culture
of dignity and respect.
Now ask your team to complete the questionnaire
anonymously and see how they rate you.
5Irong managemenI and buIIying
Often those accused of bullying find it difficult to
recognise themselves as behaving in a bullying or
aggressive way. Conversely, some managers are
concerned about tackling poor performance and being
accused of bullying.
0 2 5
When line managers find themselves having to deal
with a low-performing team, part of their role is to
motivate the team to perform more effectively. The
process of bringing about changes in how teams
work usually involves a number of areas, including
setting standards, identifying and dealing with errors
and mistakes, increasing productivity, greater
flexibility of roles, changing priorities and reducing
unreasonable expenditure.
If these changes are introduced and managed correctly,
they can bring about the necessary business
improvements with little or no employee distress.
However, if the line manager fails in their handling of
the change, accusations of bullying can occur.
Table 4 looks at different ways of tackling poorly-
performing teams and distinguishing between strong
management and bullying behaviour.
HeaIIhy con!IicI and buIIying
A certain amount of competition is normal and
important in working life. However, bullying is different
16 Managing conflict at work
Table 4: Differences between strong management and bullying when tackling poorly-performing teams
Addressing poor performance in Strong management Bullying
teams
Identifying the performance issue
Seeking the views of the team or
individual to identify the cause
of the unacceptable level of
performance
Agreeing new standards of
performance with all team
members
Agreeing the method and timing
of monitoring/auditing team
performance
Failure to achieve the standards
of performance is dealt with as a
performance-improvement issue
Recognising positive
contributions
Involves looking at all the
potential reasons for poor
performance, for example
people, systems, training and
equipment
The team takes part in looking
for the source of the problems
in performance and helps the
manager to identify solutions for
the whole team
Involves setting and agreeing
standards of performance
and behaviours for each team
member and the manager
Wherever possible the team or
team member takes part in the
monitoring process. The outcome
of the monitoring is openly
discussed
Opportunities are taken to
identify individuals who are
struggling, and support is
provided. Where individuals
are unwilling to comply with
the agreed performance-
improvement process, disciplinary
actions may be taken
Recognises and rewards
improvements in performance,
attitudes and behaviours
No attempt to identify the
nature or source of the poor
performance
No discussion of the cause
of the performance deficit,
or opportunities for the team
members to discuss their
difficulties
Imposing new standards without
team discussion on appropriate
standards of performance or
behaviour
Without agreeing standards, the
monitoring can occur at any time
and can involve areas that are
unexpected by team members
Individuals who fail to achieve
the standards of performance are
put under pressure to conform.
This may include ridicule,
criticism, shouting, withholding
of benefits, demotion, teasing or
sarcasm
With no monitoring, its
impossible to recognise where
there have been positive
contributions. Rewards and
recognition are therefore
arbitrary and open to acts of
favouritism
from normal conflicts because it involves unfair and lead to bullying is to identify the type of issue involved.
unethical behaviours that cause extreme distress and Conflicts can be related to an issue, idea or task, or to a
disruption to the individual, group and ultimately the personal value or belief. The resolution of issue-related
whole organisation. conflicts is generally easier to achieve than that of a
conflict related to strongly held values or beliefs.
The World Health Organisation (2003) produced a
guide to raise awareness of bullying and psychological Issue-reIaIed con!IicI
harassment at work in which they chart the contrasts For example, a work group may have a conflict in
between healthy conflicts and bullying situations (see deciding what strategy to pursue or how to allocate
Table 5 on page 18). responsibilities. These conflicts can have a fruitful
outcome if managed correctly. Problem-solving
One of the most important ways to distinguish between approaches allow participants to vigorously debate the
healthy conflicts and destructive situations that may issues involved and come to a creative solution.
Managing conflict at work 17
Table 5: Differences between healthy conflict and bullying situations
Healthy conflicts Bullying situations
Clear roles and tasks Role ambiguity
Collaborative relations Unco-operative behaviour/boycott
Common and shared objectives Lack of foresight
Explicit interpersonal relations Ambiguous interpersonal relations
Healthy organisations Organisational flaws
Ethical behaviour Unethical activities
Occasional clashes and confrontation Long-lasting and systematic disputes
Open and frank strategies Equivocal strategies
Open conflict and discussion Covert actions and denial of conflict
Straightforward communication Oblique and evasive communication
PersonaI con!IicI
Personal conflict involves issues that threaten the
individuals identity or values system and are
characterised by intensely negative interpersonal
clashes. The types of issue involved in personal conflict
are commonly viewed as non-negotiable. It is therefore
much more difficult to deal with personal conflict than
issue-related conflict.
18 Managing conflict at work
Conclusion
The CIPDs 2007 Managing Conflict at Work survey
report found that on average organisations devote more
than 350 days in management time a year in managing
disciplinary and grievance cases. The survey also found
that employers face average annual costs associated
with employment tribunal claims and hearings of
20,000. These findings show the very significant costs
that organisations face if disputes escalate to the point
where the formal disciplinary or grievance process has
to be used. Of course it is not just management time
wasted and financial costs that employers must take
account of, but also the personal cost of individuals
under stress, employee absence, dysfunctional teams
and damage to morale and productivity. In many cases
employees will simply vote with their feet and leave
organisations if conflict is not managed effectively.
However, despite the huge impact of conflict at work,
only 38% of organisations provide training for their line
managers in managing conflict at work. And just 29%
of respondents rate their line managers abilities in
managing conflict informally as good, compared with
69% that rate their line managers in this area as
average or poor. If HR practitioners want to try and
prevent conflict at work issues increasingly being passed
on to them to manage, then line managers must be
given the training to enable them to fulfil this role.
Line managers must be sensitive to how their employees
are interacting, as well as to how they are handling any
increase in their workloads or organisational change.
Managers must be confident to intervene at an early
stage if there are signs that employees are in dispute, or
there is any hint of bullying behaviour emerging, or of
indications that anyone is suffering from stress.
Managers are best placed to establish the cause of any
problem as soon as it emerges and find a resolution
before attitudes have hardened and confrontational
stances have had time to develop.
Managing conflict at work for line managers is an
integral part of good people management. To a large
degree it is about good communication, providing
ongoing feedback and effective coaching and
development. It is also about recognising good work
and effective performance management.
Managing conflict at work 19
Further reading and references
CHARTERED INSTITUTE OF PERSONNEL AND
DEVELOPMENT. (2004) Managing conflict at work
[online]. Survey report. London: CIPD. Available online at:
http://www.cipd.co.uk/subjects/empreltns/general/_
mngcnflt04.htm [Accessed 14 January 2008].
CHARTERED INSTITUTE OF PERSONNEL AND
DEVELOPMENT. (2007) Absence management [online].
Survey report. London: CIPD. Available online at:
http://www.cipd.co.uk/onlineinfodocuments/
[Accessed 14 January 2008].
CHARTERED INSTITUTE OF PERSONNEL AND
DEVELOPMENT. (2007) Managing conflict at work
[online]. Survey report. London: CIPD. Available online at:
http://www.cipd.co.uk/onlineinfodocuments/
[Accessed 14 January 2008].
WORLD HEALTH ORGANISATION. (2003)
Raising awareness of psychological harassment at work:
advice to health professionals, decision makers,
managers, human resource directors, legal community
and workers. Switzerland: WHO.
20 Managing conflict at work
We explore leading-edge people management and development issues through our research.
Our aim is to share knowledge, increase learning and understanding, and help our members
make informed decisions about improving practice in their organisations.
We produce many resources on conflict issues including guides, books, practical tools, surveys
and research reports. We also organise a number of conferences, events and training courses.
Please visit www.cipd.co.uk to find out more.
Chartered Institute of Personnel and Development
151 The Broadway London SW19 1JQ
Tel: 020 8612 6200 Fax: 020 8612 6201
Email: [email protected] Website: www.cipd.co.uk
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