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Memo - Lecture Notes

A memo is an internal written communication within an organization used to remind or inform subordinates or peers about deadlines, decisions, reports, or required actions. While less formal than business letters, memos typically include the date, recipient, sender, and a brief subject line. The message section ideally contains three paragraphs - the purpose of the memo, the context for why it's being sent now, and what action is requested. Memos are short, concise, use plain paper with one-inch margins, and the sender signs off with their name or initials.

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Chinu Cooldude
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411 views

Memo - Lecture Notes

A memo is an internal written communication within an organization used to remind or inform subordinates or peers about deadlines, decisions, reports, or required actions. While less formal than business letters, memos typically include the date, recipient, sender, and a brief subject line. The message section ideally contains three paragraphs - the purpose of the memo, the context for why it's being sent now, and what action is requested. Memos are short, concise, use plain paper with one-inch margins, and the sender signs off with their name or initials.

Uploaded by

Chinu Cooldude
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Writing a Memo

Memo is a written communication within an organization sent from a superior official to his/her subordinates or among a peer group. It is normally a reminder / information about a deadline, a decision, a report or an action. Since it is an in-house communication, a memo is less formal than business letters and does not carry protocol symbols like the salutation and signing off. The language used is also less formal.

Format
Though each institution may devise a format convenient for its purpose for writing a memo, the following format has the essential elements of a Memo: TO: [Recipients name and designation] FROM: [Senders name and designation] DATE: [Date of issuing the memo] SUBJECT: [A very brief paraphrase of subject as in Subject Line of a Business Letter] MESSAGE: The message may ideally have three parts, a paragraph allocated to each part: Why is the memo being sent? (purpose of the memo) Why is it being sent now? (The context) What is to be done about it? (Requested action)

Other Guidelines

Memos should be short and concise Memos have one-inch margins around the page and are on plain paper All lines of the memo begin at the left margin The text begins two spaces after the subject line The body of the memo is single-spaced, with two spaces between paragraphs The sender usually signs the Memo using initials, first name, or complete name

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