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    Report Writing: Purpose and Reader Materials and Structure

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    Zulhilme Bin Mohamad
    The document discusses guidelines for effective report writing. It explains that the purpose and intended reader should first be defined to determine the appropriate type and structure of the report. Key points include selecting relevant material, using a clear and simple writing style, and planning the logical structure by dividing the report into major sections. The presentation should follow standard rules including a title page, summary, contents list, and conclusions or recommendations. Graphics and visual elements can help break up blocks of text.

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    Report Writing: Purpose and Reader Materials and Structure

    Uploaded by

    Zulhilme Bin Mohamad
    51 views1 page
    The document discusses guidelines for effective report writing. It explains that the purpose and intended reader should first be defined to determine the appropriate type and structure of the report. Key points include selecting relevant material, using a clear and simple writing style, and planning the logical structure by dividing the report into major sections. The presentation should follow standard rules including a title page, summary, contents list, and conclusions or recommendations. Graphics and visual elements can help break up blocks of text.

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    The document discusses guidelines for effective report writing. It explains that the purpose and intended reader should first be defined to determine the appropriate type and structure of the report. Key points include selecting relevant material, using a clear and simple writing style, and planning the logical structure by dividing the report into major sections. The presentation should follow standard rules including a title page, summary, contents list, and conclusions or recommendations. Graphics and visual elements can help break up blocks of text.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    51 views1 page

    Report Writing: Purpose and Reader Materials and Structure

    Uploaded by

    Zulhilme Bin Mohamad
    The document discusses guidelines for effective report writing. It explains that the purpose and intended reader should first be defined to determine the appropriate type and structure of the report. Key points include selecting relevant material, using a clear and simple writing style, and planning the logical structure by dividing the report into major sections. The presentation should follow standard rules including a title page, summary, contents list, and conclusions or recommendations. Graphics and visual elements can help break up blocks of text.

    Copyright:

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    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 1

    REPORT WRITING

    Purpose and Reader

    Materials and structure

    Style and presentation

    Defining the purpose The reason why you are writing the report at all. This will determine what kind of report you write: a) Factual report b) Instructional report c) Leading report

    Selecting our material


    Simplify, and be ruthless about it. Justify your conclusions with facts

    Style Clear up any clichs and obvious ambiguities, Substitute short, simple words where appropriate Choose words familiar to your reader

    Planning the structure


    First, divide it into major sections. Next, mark the least important ones, points your reader would find irrelevant. These you will probably reject. Lastly, arrange the points in a final, logical sequence, so as to meet your objective.

    Identifying the reader We must always try to discover how much the reader knows already. The truth has many faces, and it is only sensible to feature the one most likely to appeal to them. What does the reader really want? Setting the objective Matching the purpose to the reader, we are now ready to set our objective. To persuade the managing director to authorize a proposed system of flexible working hours.

    Presentation

    Rules and guidelines


    Rules: a) Title page b) Summary c) Contents list d) Introduction e) Body of the report f) Conclusions g) Recommendations h) Appendices i) Bibliography and/or References j) Glossary or Nomenclature

    You may need to use tables, graphs, bar charts, or other diagrams. Remember the old journalistic principle: solid blocks of type weary the eye.

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