Module 3

Microsoft Office Suite

Microsoft PowerPoint

MODULE OVERVIEW

Part 1 Presentations Made Easy Part 2 Slide Show Tools Part 3 PowerPoint and the Internet

Part 1

Presentations Made Easy

Objectives
Intro to terms and concept related to a presentation tool MS PowerPoint Describe the common user interface List the different views in PowerPoint; describe the unique features of each view. Slide masters and templates Describe the different ways to print a presentation.

Overview
PowerPoint allows you to create :
professional quality overhead Paper presentation handouts 35mm slide photo print on-screen presentations quickly and easily.

PowerPoint helps you plan, create, and deliver a presentation in a practical way.

Overview
Think about how a speaker gives a presentation:
She might plan the presentation by first creating the outline, then completing the "look" and contents of the slides, and, finally, by printing them. While she speaks, the speaker might refer to the printed copies of the slides that contain her own handwritten notes. She might also provide copies of her slides to the audience so that they can follow along or take notes.

Overview
Slides, outline, speaker's notes, and audience handouts are components of a PowerPoint presentation. To create each of these components without proper tools could take a great deal of extra time. PowerPoint makes it easy for you by creating each one automatically. You can use just one component or any combination of the four, depending on your particular requirements.

Overview
Steps for an attractive presentation:
1. Develop Content 2. Format Presentation

Increase effectiveness through:

Internet Resources Slide Navigation The Slide Master

Use the AutoContent Wizard Style Check your presentation

The PowerPoint Window

Title Bar Menu Bar Toolbars Slide Navigator Slide Scroll bar Drawing toolbar View buttons Status bar

PowerPoint Views
You can view any of the components on-screen or print copies. PowerPoint displays slides by default. To change the view to slides, the outline, or note pages, choose the View Slides, View Outline, or View Notes Pages command from the View Menu

Slide View

Slide Sorter View

Outline View

Slide Show View F5

Notes Page View

Normal View

PowerPoint Masters and Templates

For every presentation created, PowerPoint creates a set of masters: a Slide Master, Outline Master, Notes Master, and Handout Master. Masters correspond directly to the slides, outline, speaker's notes, and handout components of a presentation. Masters contain the elements (text or pictures) that you want to appear on every component page. For instance, if you want your company logo to appear on each of your slides, it is not necessary to insert it on each individual slide. You add the logo to the Slide Master and it automatically appears on each slide.

PowerPoint Masters and Templates

Slide Master View Notes Master View

Printing Slides

Shortcut Key : CTRL-P You can print your Slides Handouts Notes page Outline View

Print Handouts

Print Slides

Print Outlines

Print Notes

Part 2

Slide Show Tools

Objectives
Identify the type of tools available to format slides. explain how to change the layout of the objects on an existing slide. Use the Microsoft Clip Gallery to add and/or change the clip art on a slide. Apply a design template to a new presentation; Add transition effects to the slides in a presentation

Objectives
Describe the Meeting Minder, Slide Navigator, and Pen; Add a table to a PowerPoint slide Add headers and footers to slides and/or audience handouts Use the Rehearse Timings feature to time a presentation Create a presentation using the AutoContent Wizard;

What Can You Do To A Slide ? Auto Layout Placeholders Insert Clip Art/Objects Transition effects Animation effects

Layout & Placeholders

Layout refers to the way things are arranged on a slide. A layout contains placeholders (boxes that hold title and body text or objects such as charts, tables, and pictures), These placeholders can hold text such as titles and bulleted lists and slide content such as tables, charts, pictures, shapes, and clip art

Choose an Auto Layout

Select Common Task Button + New Slide

Placeholders

Placeholders

Insert ClipArt

Clipart can be inserted to further enhance your presentation. Use the Insert Menu to access the clip organizer.

Insert Word Art

Word Art can be inserted to further attract your presentation. Use the Insert Menu to access the word Art

Transitions Effects
Slide Show Menu & Choose Slide Transition

Apply Transition

Cancel Transition Choose Transition

The transition used in this slide is Checkerboard Across

Animation Effects
Apply Animation

Slide Show Menu & Custom Animation

Preview Animation Choose Animation or Sound

Template
A design specification that controls every element in a presentation

Two Different Templates

Template

Template Choices

Preview

Apply Choice

Choose a new template from File Menu & New, when creating a new presentation or Choose a template for an existing presentation from Format Menu & Apply Design Template

Slide Show Tools

Insert Table command Rehearse Timings Slide Navigator Action Items slides Meeting Minder Header and Footer Command Pack and Go Wizard Annotate A Slide

Insert Table Command

Two Columns One Row ?

Choose From: Insert Menu

From Auto layout

Rehearse Timings

Time Presentation Automate Presentation

Slide Navigator
Go directly to any slide within the presentation

Meeting Minder Action Item slides

Keep track of actions or questions that occur during the presentation (MS PowerPoint 2000.) No longer available in MS PowerPoint 2003/XP )

Header and Footer Command

Place the same text at the bottom of every slide
Include:
Date Place of Presentation Slide Number

Pack and Go Wizard

This wizard helps you to pack your entire presentation slides so that you can open it in another computer that do not have MS PowerPoint installed.

Annotate a Slide
During a slide show, we might want to show/draw something on the slides We can use the screen pointer/pen To access during show :
Right Click Click Pen Or, Ctrl + P

Part 3

PowerPoint and the Internet

Objectives
Describe how the Internet and World Wide Web are integrated into Office 2000; Download an image from the Web and include it in a presentation.

Insert a hyperlink into a PowerPoint presentation;

save a PowerPoint presentation as a Web document, then view that document in Internet Explorer.

PowerPoint 2000 and the Internet

Insert Picture command Picture as Background Insert Hyperlink command HTML Save As Web Page command Navigation controls Color schemes and style check

Picture as Background

Right click picture on the web and choose Save Picture As

Picture as Background

Insert Picture From File Find and Choose Picture Click Insert

Picture as Background
Format Menu
Background command Fill Effects Picture Tab Select Picture Insert button Apply/Apply All

HTML
Hypertext Markup Language (HTML) is the language used to create a Web page
HTML consists of codes that control the appearance of the document Use PowerPoint to create your slides and then Save as a Web page to convert to HTML format

Insert Hyperlink

Choose object to create hyper link Insert menu Hyperlink (Ctrl-k) Example of hyperlink to web pages

http://www.uniten.edu.my

Navigation controls
Hyperlinks

http://www.uniten.edu.my http://www.yahoo.com http://www.hotmail.com

Navigation Buttons

PowerPoint To HTML

Slides that have been converted to web pages

AutoContent Wizard
File + New command Asks a series of questions Automatic Color Scheme General Outline Helps you get started

Color Schemes
Standard Custom

Background Command

Format menu + Background command

Automatic Colors More Colors Fill Effects Apply Apply All

Style Check
Automatically checks style while you create a presentation Customize style choices from Tools menu, Options, + Spelling and Style Tab