CHAPTER 7

MANAGEMENT OF WORKING CAPITAL

UNIT I : MEANING, CONCEPT AND POLICIES OF WORKING CAPITAL
Question 1
A newly formed company has applied to the Commercial Bank for the first time for financing its
working capital requirements. The following information is available about the projections for
the current year:
Per unit
Elements of cost: (Rs.)
Raw material 40
Direct labour 15
Overhead 30
Total cost 85
Profit 15
Sales 100
Other information:
Raw material in stock : average 4 weeks consumption, Work in progress (completion stage,
50 per cent), on an average half a month. Finished goods in stock : on an average, one
month.
Credit allowed by suppliers is one month.
Credit allowed to debtors is two months.
Average time lag in payment of wages is 1 weeks and 4 weeks in overhead expenses.
Cash in hand and at bank is desired to be maintained at Rs. 50,000.
All Sales are on credit basis only.
Required:
(i) Prepare statement showing estimate of working capital needed to finance an activity level
of 96,000 units of production. Assume that production is carried on evenly throughout the
year, and wages and overhead accrue similarly. For the calculation purpose 4 weeks may
be taken as equivalent to a month and 52 weeks in a year.
7.2
(ii) From the above information calculate the maximum permissible bank finance by all the
three methods for working capital as per Tondon Committee norms; assume the core
current assets constitute 25% of the current assets. (PCC-Nov. 2007)(8 marks)
Answer
Calculation of Working Capital Requirement
(A) Current Assets
Rs.
(i) Stock of material for 4 weeks (96,000 40 4/52) 2,95,385
(ii) Work in progress for month or 2 weeks
Material (96,000 40 2/52) .50 73,846
Labour (96,000 15 2/52) .50 27,692
Overhead (96,000 30 2/52) .50 55,385 1,56,923
(iii) Finished stock (96,000 85 4/52) 6,27,692
(iv) Debtors for 2 months (96,000 85 8/52) 12,55,385
Cash in hand or at bank 50,000
Investment in Current Assets 23,85,385
(B) Current Liabilities
(i) Creditors for one month (96,000 40 4/52) 2,95,385
(ii) Average lag in payment of expenses
Overheads (96,000 30 4/52) 2,21,538
Labour (96,000 15 3/104) 41,538 2,63,076
Current Liabilities 5,58,461
Net working capital (A B) 18,26,924
Minimum Permissible Bank Finance as per Tandon Committee
Method I : .75 (Current Assets Current Liabilities)
.75 (23,85,385 5,58,461)
.75 (18,26,924) 5,58,461 = Rs. 13,70,193
Method II : .75 Current Assets Current Liabilities
.75 23,85,385 5,58,461
17,89,039 5,58,461 = Rs. 12,30,578
Method III: .75 (Current Assets CCA) Current Liabilities
7.3
.75 (23,85,385 5,96,346) 5,58,461
.75 (17,89,039) 5,58,461
13,41,779 5,58,461 = Rs. 7,83,318
Question 2
MN Ltd. is commencing a new project for manufacture of electric toys. The following cost
information has been ascertained for annual production of 60,000 units at full capacity:
Amount per unit
Rs.
Raw materials 20
Direct labour 15
Manufacturing overheads:
Rs.
Variable 15
Fixed 10 25
Selling and Distribution overheads:
Rs.
Variable 3
Fixed 1 4
Total cost 64
Profit 16
Selling price 80
In the first year of operations expected production and sales are 40,000 units and 35,000 units
respectively. To assess the need of working capital, the following additional information is
available:
(i) Stock of Raw materials...3 months consumption.
(ii) Credit allowable for debtors..1 months.
(iii) Credit allowable by creditors4 months.
(iv) Lag in payment of wages..1 month.
(v) Lag in payment of overheads.. month.
7.4
(vi) Cash in hand and Bank is expected to be Rs. 60,000.
(vii) Provision for contingencies is required @ 10% of working capital requirement including
that provision.
You are required to prepare a projected statement of working capital requirement for the first
year of operations. Debtors are taken at cost. (PCC-Nov. 2008)(9 marks)
Answer
Statement Showing Cost and Sales for the First Year
Annual Production Capacity 60,000 units
Production 40,000 units
Sales 35,000 units
Particulars Rs.
Sales Revenue (Rs. 80 35,000) 28,00,000
Cost of Production:
Materials @ Rs. 20 per unit 8,00,000
Direct Labour @ Rs. 15 per unit 6,00,000
Manufacturing Overheads
Variable @ Rs. 15 per unit 6,00,000
Fixed (based on production capacity 60,000 units Rs. 10) 6,00,000
Cost of Production 26,00,000
Less: Closing Stock (40,000 35,000 = 5,000 units)
units 5,000
40,000
26,00,000
Rs. |
.
|

\
|

3,25,000
Cost of Goods Sold 22,75,000
Add: Selling & Distribution Overheads
Variable @ Rs. 3 35,000 units = 1,05,000
Fixed (Re. 1 60,000 units) = 60,000 1,65,000
Cost of Sales 24,40,000
Profit 3,60,000
7.5
Statement Showing Working Capital Requirement
A. Current Assets Rs.
Stock of Raw Materials (Rs. 8,00,000 3/12) 2,00,000
Stock of Finished Goods 3,25,000
Debtors at Cost (Rs. 24,40,000 3/24) 3,05,000
Cash and Bank 60,000
Total (A) 8,90,000
B. Current Liabilities
Creditors for Materials (Rs. 10,00,000 4/12) 3,33,333
Creditors for Expenses (Rs. 13,65,000 1/24) 56,875
Outstanding Wages (Rs. 6,00,000 1/12) 50,000
Total (B) 4,40,208
Working Capital Requirement before Contingencies (A B) 4,49,792
Add: Provision for Contingencies (Rs. 4,49,792 1/9) 49,977
Estimated Working Capital Requirement 4,99,769
Workings Notes:
Purchase of Raw Material during the first year Rs.
Raw Material consumed during the year 8,00,000
Add: Closing Stock of Raw Materials (3 months consumption) 2,00,000
10,00,000
Less: Opening Stock of Raw Material Nil
Purchases during the year 10,00,000
7.6
UNIT II : TREASURY AND CASH MANAGEMENT
Question 1
Explain briefly the functions of Treasury Department. (PCC-May 2008 & June 2009)(3 marks)
Answer
The functions of treasury department management is to ensure proper usage, storage and risk
management of liquid funds so as to ensure that the organisation is able to meet its
obligations, collect its receivables and also maximize the return on its investments. Towards
this end the treasury function may be divided into the following:
(i) Cash Management: The efficient collection and payment of cash both inside the
organization and to third parties is the function of treasury department. Treasury
normally manages surplus funds in an investment portfolio.
(ii) Currency Management: The treasury department manages the foreign currency risk
exposure of the company. It advises on the currency to be used when invoicing
overseas sales. It also manages any net exchange exposures in accordance with the
company policy.
(iii) Fund Management: Treasury department is responsible for planning and sourcing the
companys short, medium and long-term cash needs. It also participates in the decision
on capital structure and forecasts future interest and foreign currency rates.
(iv) Banking: Since short-term finance can come in the form of bank loans or through the
sale of commercial paper in the money market, therefore, treasury department carries
out negotiations with bankers and acts as the initial point of contact with them.
(v) Corporate Finance: Treasury department is involved with both acquisition and
disinvestment activities within the group. In addition, it is often responsible for investor
relations.
Question 2
A firm maintains a separate account for cash disbursement. Total disbursements are Rs.
2,62,500 per month. Administrative and transaction cost of transferring cash to disbursement
account is Rs. 25 per transfer. Marketable securities yield is 7.5% per annum.
Determine the optimum cash balance according to William J Baumol model.
(PCC-June 2009)(3 marks)
7.7
Answer
Determination of Optimal Cash Balance according to William J. Baumol Model
The formula for determining optimum cash balance is:
S
P U 2
C

=
C =
075 . 0
25 12 500 , 62 , 2 2
=
075 . 0
000 , 00 , 75 , 15
= 000 , 00 , 00 , 10 , 2
Optimum Cash Balance, C, = Rs. 45,826
7.8
UNIT III : MANAGEMENT OF INVENTORY
Question 1
The demand for a certain product is random. It has been estimated that the monthly demand
of the product has a normal distribution with a mean of 390 units. The unit price of product is
Rs. 25. Ordering cost is Rs. 40 per order and inventory carrying cost is estimated to be 35 per
cent per year.
Required:
Calculate Economic Order Quantity (EOQ). (PCC-Nov. 2007)(2 marks)
Answer
Calculation of Economic Order Quantity (EOQ)
The mean of monthly demand = 390 units, Annual demand (A) = 390 12 = 4,680 units
Ordering cost (O) = Rs. 40 per order, Cost per unit = Rs. 25.
Inventory carrying cost of one unit (CC) = Rs. 25 35% = Rs. 8.75
CC
2AO
EOQ =
8.75
40
4,680 2 = = 206.85 or 207 units
7.9
UNIT IV : MANAGEMENT OF RECEIVABLES
Question 1
The turnover of PQR Ltd. is Rs. 120 lakhs of which 75 per cent is on credit. The variable cost
ratio is 80 per cent. The credit terms are 2/10, net 30. On the current level of sales, the bad
debts are 1 per cent. The company spends Rs. 1,20,000 per annum on administering its
credit sales. The cost includes salaries of staff who handle credit checking, collection etc.
These are avoidable costs. The past experience indicates that 60 per cent of the customers
avail of the cash discount, the remaining customers pay on an average 60 days after the date
of sale.
The Book debts (receivable) of the company are presently being financed in the ratio of 1 : 1
by a mix of bank borrowings and owned funds which cost per annum 15 per cent and 14 per
cent respectively.
A factoring firm has offered to buy the firms receivables. The main elements of such deal
structured by the factor are:
(i) Factor reserve, 12 per cent
(ii) Guaranteed payment, 25 days
(iii) Interest charges, 15 per cent, and
(iv) Commission 4 per cent of the value of receivables.
Assume 360 days in a year.
What advise would you give to PQR Ltd. - whether to continue with the in house management
of receivables or accept the factoring firms offer? (PCC-May 2007)(8 marks)
Answer
In-house Decision
Rs.
Cash discount (Rs. 90 lakhs .60 .02) 1,08,000
Bad debts losses (90,00,000 .01) 90,000
Administration cost 1,20,000
Cost of funds in receivables* 1,08,750
4,26,750
*Average collection period (10 .6) + (60 days .40) = 30 days
Average investments in debtors = lakhs 7.5
12
90
=
7.10
Cost of Bank funds
|
.
|

\
|
.15
2
1
7.5 Rs.
56,250
Cost of Owned funds
|
.
|

\
|
.14
2
1
7.5 Rs.
52,500
1,08,750
Offer Alternative
Factoring commission (Rs. 90 lakhs .04) 3,60,000
Interest charges .88(90 lakhs 3,60,000) = 76,03,200 .15
360
25
79,200
Cost of owned funds invested in receivables
(90,00,000 76,03,200) .14
360
25
13,580
4,52,780
Decision: PQR should not go for the factoring alternative as the cost of factoring is
more.
Cost of In-house Decision 4,26,750
Cost of Factoring Firm 4,52,780
Net loss (26,030)
Question 2
A firm has a total sales of Rs. 12,00,000 and its average collection period is 90 days. The past
experience indicates that bad debt losses are 1.5% on sales. The expenditure incurred by the
firm in administering receivable collection efforts are Rs. 50,000. A factor is prepared to buy
the firms receivables by charging 2% commission. The factor will pay advance on receivables
to the firm at an interest rate of 16% p.a. after withholding 10% as reserve. Calculate effective
cost of factoring to the firm. Assume 360 days in a year. (PCC-June 2009)(3 marks)
Answer
Computation of Effective Cost of Factoring
Average level of Receivables = 12,00,000 90/360 3,00,000
Factoring Commission = 3,00,000 2/100 6,000
7.11
Factoring Reserve = 3,00,000 10/100 30,000
Amount Available for Advance = Rs. 3,00,000-(6,000+30,000) 2,64,000
Factor will deduct his interest @ 16% :-
100 360
90 16 2,64,000 . Rs
Interest

= = Rs. 10,560
Advance to be paid = Rs. 2,64,000 Rs. 10,560 = Rs. 2,53,440
Annual Cost of Factoring to the Firm: Rs.
Factoring Commission (Rs. 6,000 360/90) 24,000
Interest Charges (Rs. 10,560 360/90) 42,240
Total 66,240
Firms Savings on taking Factoring Service: Rs.
Cost of Administration Saved 50,000
Cost of Bad Debts (Rs. 12,00,000 x 1.5/100) avoided 18,000
Total 68,000
Net Benefit to the Firm (Rs. 68,000 Rs. 66,240) 1,760
Effective Cost of Factoring =
440 , 53 , 2
100 240 , 66 . Rs 26.136%
Effective Cost of Factoring = 26.136%
7.12
UNIT V : MANAGEMENT OF PAYABLES (CREDITORS)
No questions asked from this unit.
7.13
UNIT VI: FINANCING OF WORKING CAPITAL
No questions asked from this unit.