5S AUDIT
Introduction
The purpose of this form is to help you establish order and visual management on your manufacturing floor. To do this you will utilize the 5S system, namely 1. Sort 2. Set in order 3. Shine 4. Standardize 5. Sustain While it is easy enough to apply Sort, Set in order and Shine the key to this process is Standardization and Sustaining improvements. 5S is a foundational element of process improvement. It is second nature to the way world class organizations operate. The basic premise of 5S is to keep things where they belong. This maximizes worker productivity because less time is wasted looking for things. The use of visual controls such as color coding, signage, audible signals, lines and pictures further enhance productivity by allowing the factory to speak to its workers, thus minimizing the amount of supervision or indirect labor required. All this said, the question then becomes how neat is neat? Orderliness is often very subjective topic. This can create much confusion when several people express their opinions of how neat an area is kept. To minimize this subjectivity and allow a way for you to measure and set goals for orderliness we have developed this easy to follow 5S audit sheet. Refer to the next page for details on how to use this form. Be aware this can not be done from behind a desk, you will have to take a blank copy and go a target area on your manufacturing floor, spend some time observing the operation and fill in the scores. Use the scores to motivate your workers, establish 5S contests or high score of the month awards. The bottom line is making it fun for the workers and you will see a tremendous payback in reduction of overhead and floor space. If you require further information about how to use this form or about the 5S process please feel free to contact us via email at [email protected] or telephone at 1.516.414.3741.
Summit
Business Solutions, Inc.
Form LEVC102.2
PO Box 10222, Westbury, NY 11590
T: 516.414.3741
F: 516.941.0747
www.summitbizpro.com
5S AUDIT
How to Use This Form
1) Go to the target area. 2) Starting with the first S Sort, check each item according to the description and rate it on a scale of 0 through 4, where 0 is the worst and 4 is the best. Place a check mark in the appropriate box.
Description of what you should evaluate Score weight based on the description
Item to be examined within a target area
Add all numbers from each column
1S
No 1 2
Check item Materials or parts Machines or equipment Jigs, tools, or dies Visual control Written standards
Description Does the inventory or in-process inventory include and unneeded materials or parts? Are there any unused machines or other equipment around? Are there any unused jigs, tools, dies or similar items around? Is it obvious which items have been marked as unnecessary? Has establishing the 5Ss left behind any useless standard? Sub Total
Score 2 3
SORT
3 4 5
Category Subtotal
Add all numbers from for a subtotal score per S
3) When you complete an S, add the number of times you checked each column by the column score weight then add up all your subtotal numbers and write that number in the category subtotal box. 4) Continue this process throughout each S 5) Add up each category subtotal to obtain your final score. 6) Post the score in a visible location in the target area using the 5S Score Sheet.
Summit
Business Solutions, Inc.
Form LEVC102.2
PO Box 10222, Westbury, NY 11590
T: 516.414.3741
F: 516.941.0747
www.summitbizpro.com
5S AUDIT
0=Very Bad 1=Bad 2= Average 3=Good 4=Very Good
0 1 Score 2 3 4
1S
No 1 2
Check item Materials or parts Machines or equipment Jigs, tools, or dies Visual control Written standards
Description Does the inventory or in-process inventory include and unneeded materials or parts? Are there any unused machines or other equipment around? Are there any unused jigs, tools, dies or similar items around? Is it obvious which items have been marked as unnecessary? Has establishing the 5Ss left behind any useless standard? Sub Total
SORT
3 4 5
Category Subtotal
2S SET IN ORDER
No 6 7 8 9
Check item Location Indicators Item Indicators Quantity Indicators Demarcation of walkways and in-process inventory areas Jigs and tools
Description Are shelves and other storage areas marked with location indicators and addresses? Do the shelves have signboards showing which items go where? Are the maximum and minimum allowable quantities indicated? Are white lines or other markers used to clearly indicate walkways and storage areas?
Score 2 3
Category Subtotal
10
Are jigs and tools arranged more rationally to facilitate picking them up and returning them?
Sub Total
3S
No 11 12
Check item Floors Machines Cleaning and checking Cleaning responsibilities Habitual cleanliness
Description Are floors kept shiny clean and free of waste, water and oil? Are the machine wiped clean often and kept free of shavings, chips and oil? Is equipment inspection combined with equipment maintenance? Is there a person responsible for overseeing cleaning operations? Do operators habitually sweep floors, and wipe equipment without being told?
Score 2 3
SHINE
13 14 15
Category Subtotal
Sub Total
Summit
Business Solutions, Inc.
Form LEVC102.2
PO Box 10222, Westbury, NY 11590
T: 516.414.3741
F: 516.941.0747
www.summitbizpro.com
5S AUDIT
0=Very Bad 1=Bad 2= Average 3=Good 4=Very Good
Score 2 3
4S
No 16
Check item Improvement memos Improvement ideas Key procedures Improvement plan The first 3 Ss
Description Are improvement memos regularly being generated? Are improvement ideas being acted on? Are standard procedures clear, documented and actively used? Are the future standards being considered with a clear improvement plan for the area? Are the first 3 Ss (sort, set locations and shine) being maintained?
STANDARDIZE
17 18 19 20
Category Subtotal
Sub Total
5S
No 21
Check item Training Tools and parts Stock controls Procedures Activity boards
Description Is everyone adequately trained in standard procedure? Are tools and parts being stored correctly? Are stock controls being adhered to? Are procedures up-to-date and regularly reviewed? Are activity boards up-to-date and regularly reviewed?
Score 2 3
SUSTAIN
22 23 24 25
Category Subtotal
Sub Total
GRAND TOTAL SCORE
Summit
Business Solutions, Inc.
Form LEVC102.2
PO Box 10222, Westbury, NY 11590
T: 516.414.3741
F: 516.941.0747
www.summitbizpro.com
5S AUDIT
5S Score
Department Name Previous Score % Change (+/-)
Audit Date: Auditor Notes
Summit
Business Solutions, Inc.
Form LEVC102.2
PO Box 10222, Westbury, NY 11590
T: 516.414.3741
F: 516.941.0747
www.summitbizpro.com
