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Accounts Payable Cost Center Accounting: Transaction Code 1

This document provides instructions for clearing open items on a vendor account in SAP. It describes navigating to transaction code F-44 to clear a vendor account, entering header data like the account, clearing date, company code and currency. It then explains how to select the specific open items to clear by double clicking each item, and saving to post a clearing document. It also provides a tip for changing the default selection of all open items, so they are initially inactive and must be selected individually.

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Sri Kanth
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© Attribution Non-Commercial (BY-NC)
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Download as DOC, PDF, TXT or read online on Scribd
85 views

Accounts Payable Cost Center Accounting: Transaction Code 1

This document provides instructions for clearing open items on a vendor account in SAP. It describes navigating to transaction code F-44 to clear a vendor account, entering header data like the account, clearing date, company code and currency. It then explains how to select the specific open items to clear by double clicking each item, and saving to post a clearing document. It also provides a tip for changing the default selection of all open items, so they are initially inactive and must be selected individually.

Uploaded by

Sri Kanth
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS

F-44 Functionality This function allows you to clear open items on the vendor account. It differs from posting with a clearing transaction or posting with a payment in the following ways: You do not need to enter a document header You can only clear open items from one account Scenario There are some postings on Vendor account (e.g. Invoice, credit memo and transfer posting) that are not cleared. You want to clear the postings. Requirements Not cleared postings on vendor account Menu Path
Transaction Code 1.

Accounting Financial Accounting Accounts Payable Account F-44 Clear.


F-44

Double click on F-44 Clear.

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS Clear Vendor: Header Data

2.

Update the following required fields:


Field Name Account Clearing date Description Code identifying the Vendor account you want to clear Date when you want the transaction to be cleared. It is used later in a header of a clearing document. Number of the company code that the vendor belongs to Currency code. Values Example: 100005 Example: 16.06.2002

Company code Currency

Example: 5200 Example: USD

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS Tip: You can clear also the transactions posted in different currencies. The system will automatically calculate and post exchange rate differences.

3.

Click Enter Button entered criteria:

. The system will display open items that fulfill previously

Clear Vendor: Process open items

4.

All open items are selected by default (later in this instruction how to change default system settings). To deselect the items first click Select all F7 Button .

5.

Then click Deselect Items Button . All the open items are now not selected (they are no longer highlighted in blue).

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS


6.

Now you need to choose and select the items you want to clear. Double click on each of those items. E.g. choose documents 1700000009 and 19000020. The system will highlight these items in blue. The value of the field Not assigned is equal 0 and you can clear open items.

7.

You can check your document before postings. Select Document Simulate. Clear Vendor: Display Overview

8.

To post your entries, click Save Button. system stored a clearing document.

. No real posting took place, but the

9.

The message bar displays: Document 10001151 was posted in company code 5200.

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS Tip: If you want all your open items NOT TO BE SELECTED when you enter the clearing transaction, perform the following steps:

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS

Clear Vendor: Header Data

10.

On the screen above use the following menu path: Settings Editing options.

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS Accounting Editing Options

11.

Click <tab button> Open items

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS Accounting Editing Options

12.

Click <checkbox> Selected items initially inactive .

13. 14.

Click Save Button.

. The settings are now stored in users data.

Click Back Button . From now on, when you want to clear an account (Vendor, vendor or GL account), all the items will be initially inactive. You need to click on the selected items to activate them for clearing.

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