Laptop Acceptance/Issue Form

Laptop Acceptance Form
This agreement sets forth the terms and conditions under which a <COMPANY NAME> employee may be issued a <COMPANY NAME> owned laptop computer, and the obligations that the employee takes on in accepting the computer. This agreement, as well as the Acceptable Use Policy, must be signed by the employee in order for a laptop to be issued.
<COMPANY NAME> owned laptop computers are the legal property of <COMPANY NAME> and are provided to employees for use both on and off work sites in order to enhance, enrich, and facilitate work requirements and administrative duties, as well as employee communications. Laptop computers are to be used for work-related business, research, communications and other instructional purposes. Internet activities must be consistent with this purpose. <COMPANY NAME> reserves the right to, without notice or consent, access, monitor and review employees use of <COMPANY NAME>s technology resources, including computers, whether hardwired, wireless or handheld, hardware, software, files (current or deleted), portable media, portable storage devices, mobile devices, the Internet and email, including attachments. This includes, but is not limited to, accessing stored information, reviewing logs of incoming and outgoing information and messages, as well as the content of that information. Incidental personal use of laptop computers must not adversely affect the following: performance of employees official duties or the organizations work performance must not be disruptive of co-workers must be of limited duration and frequency should be restricted to matters that cannot be addressed during non-duty hours must not violate any other provisions of this policy Incidental use may not jeopardize the safety, security, effectiveness or usefulness of <COMPANY NAME>s technology resources.
I understand that:
1. I will follow all the rules and conditions of <COMPANY NAME>s Acceptable Use Policy in addition to the following set of rules. A currently signed Acceptable Use Policy must be on record before being issued any equipment. 2. <COMPANY NAME> is not responsible for any service interruptions or loss of personal data. Any data corruption or configuration errors caused by the installation of unauthorized software may require a complete re-imaging of the laptop and may result in loss of laptop privileges, and possible disciplinary action.
3. Antivirus software has been installed and configured for the laptop and will automatically download from an internet connection. No user interaction is required. 4. Consent of the <COMPANY NAME> IT Department is required to adjust or alter the laptop by the addition or deletion of any hardware. 5. I will maintain backups of all files to external media or a <COMPANY NAME> network drive. 6. I will keep the laptop in good working order and will notify the IT Department of any defect or malfunction during my use. Some repairs/issues may not be repairable. 7. Occasionally the laptop will need periodic upgrades, service and maintenance mandated for security reasons by the IT Department. The IT Department reserves the right to collect laptops at any time deemed necessary. 8. I am responsible for the confidentiality and security of <COMPANY NAME>s information, or other sensitive data on the laptop. 9. The laptop should always be used under my supervision. I will not allow my laptop to be used by an unknown or unauthorized person. I assume the responsibility for the actions of others while using the laptop. I will not allow my network user account and password to be used by anybody other than myself. 10. I am permitted to use the laptop on a wireless network outside <COMPANY NAME> as long as it does not require me to install any additional firewall software, or change any of my network configurations. 11. It is my responsibility for the security and care of the laptop. (Laptop User Guidelines below) If the laptop is lost, stolen, or damaged while on or off <COMPANY NAME> property, the incident MUST be reported within 24 hours to the IT Department, Business Manager, and/or local police. If the lost, stolen or damaged laptop and/or accessories are determined to be caused by negligence or intentional misuse, I will assume the full financial responsibility for repair costs, or fair market value of the assessed equipment. 12. I must return the laptop, including case, accessories and peripherals upon employment termination, transfer or retirement in accordance with <COMPANY NAME>s exit procedures.
Laptop User Guidelines

It is the employees responsibility to keep their assigned laptop secure and protected at all times. Due care should be taken in the handling, transporting and usage of the laptop. Improper use or not being aware of safety issues can cause the laptop irreparable damage. The following suggestions include: Use protected storage bags or carrying cases specifically designed for laptops. Lock laptops in cabinets or desks where possible. Secure the laptop if you are temporarily leaving it unattended. Avoid creating a trip hazard when plugging in the laptop for power. Use car trunks, or other means to keep laptops out of plain view; keep car doors locked. Be aware that extreme (hot or cold) temperatures in an enclosed vehicle will harm the laptop. Keep drinks, food, lotions and other harmful materials away from the laptop. Make sure that before you put your laptop into its carrying bag, it is shut down. Inspect and clean the air vents in your laptop as part of your weekly routine.
Operate your laptop on a hard surface, preferably one that allows ventilation.
Name: ________________________________ Date Issued: ___________ Date Returned: __________ Location: _________________________Telephone: (H) _____-_________ (Cell) _____-_________
I have received the following Laptop Computer: Username: _____________ Password: _____________ Asset Tag #:___________ Laptop Mfg.:____________ Model: _____________ Serial #:_____________ (Check additional equipment provided): Laptop Laptop Bag Docking Station Other: Phone Flash Drive Keyboard Mouse Power Adapter 2nd Power Adapter
Acknowledgement:
My signature on this document acknowledges my receipt, and understanding, of the <company name> Laptop Acceptance Form, and all conditions that apply.
NAME: (print) __________________________
DATE: _______________
SIGNATURE: __________________________

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Laptop Acceptance Form

Laptop User Guidelines

NAME: (print) __________________________

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