APPENDIX D: EDIT CODES AND MESSAGES

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Origination Record Batch Edit Codes
EDIT MESSAGE TYPE
CODE

201 Missing Grant Batch Header E

202 Missing Grant Batch Trailer E
203 Duplicate Grant Batch Header E
204 Duplicate Grant Batch Trailer E

205 Trailer Preceeded Header E

206 Data Record Length must be numeric E

207 Reported Number of Records must be numeric E
Reported Total of Batch must be numeric
208 E
209 Invalid Batch Number E
210 Year must be numeric E
211 Pell Id must be numeric E
212 Pell Id invalid or not found. E
213 Creation date must be numeric E
214 Creation time must be numeric E
215 Type Invalid E
216 Grantee DUNS does not match the Institutions E
Reporting Pell ID in Batch Number.
217 Discrepancy between different records with identical E
Batch Number.
218 Reported Number of Records does not equal count W
of detail records
219 Total of Batch does not equal computed total of W
detail record amounts
W
220 Reported Sign Indicator must be a valid indicator.
221 Reporting Campus Pell Institution ID is a branch E
campus

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 Institution is currently ineligible upon receipt of batch at W
222 RFMS
223 Branch Campus is unable to send in batches W

224 Invalid Message Class E

225 Data Record Length is not valid for Message Class E
226 Batch type code in Batch Number must equal E
record type for message class.
227 Batch Create Date is greater than current system date E
228 Batch Number indicates you have included a batch E
with data from a different Award Year
229 Batch submitted prior to system start-up date. E
230 Disbursements submitted prior to award year E
start date.
231 Reporting Institution is not eligible to send normal E
Disbursements
232 No detail records in Batch E
233 Invalid Destination Mailbox ID E
234 Institution does not have an agreement with TIV WAN E
235 Blank Output Media Type. Set to Media Type that was W
received.
236 Trailer Message Class does not match the Header E
237 Trailer Batch Number does not Match the Header E

238 Trailer Destination Mailbox ID does not match the Header E

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Origination Acknowledgment Edit Codes
Edit Message Type
Code
301 Invalid Origination ID E
302 Duplicate Origination E
303 Invalid Original SSN / Applicant not on Eligible Applicant file. E
304 Invalid Attending Pell ID or Attending and Reporting/Funded E
campus mismatch
305 Invalid Award Amount / Correction Applied W
306 Invalid Disbursement Date / Correction Applied W
307 Invalid Enrollment Date / Correction Applied W
308 Invalid Low Tuition & Fees Code / Correction Applied W
309 Invalid Verification Code / Correction Applied W
310 Invalid Incarcerated Federal Pell Recipient Code / Correction W
Applied
311 Invalid Transaction Number E
312 Invalid Expected Family Contribution E
313 Invalid Secondary Expected Family Contribution / Correction W
Applied
314 Invalid Academic Calendar / Correction Applied W
315 Invalid Payment Methodology / Correction Applied W
316 Invalid Number of Payment Periods / Correction Applied W
317 Invalid Cost Of Attendance / Correction Applied W
318 Invalid Enrollment Status / Correction Applied W
319 Invalid Weeks if Instructional. Time in program’s definition of W
Academic Year / Correction Applied
320 Invalid Weeks of Instructional. Time used to calculate payment / W
Correction Applied
321 Invalid Credit/Clock hours in program’s definition of academic W
year / Correction Applied
322 Invalid Credit/Clock hours in all payment periods expected to W
complete this school year / Correction Applied
323 Origination is ‘Over Paid’ and negative disbursement is expected. W
324 Invalid Secondary Expected Family Contribution E

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Disbursement Acknowledgment Edit Codes
Edit Code Message Type
401 Invalid Origination ID (Not in Valid Format) E
402 Origination ID Does not match on RFMS E
403 Disbursement Reference Number Not Valid E
404 Debit/Credit Indicator Flag Not Valid E
405 Disbursement Amount Not Valid E
406 Disbursement Amount Is Not in range W
407 Disbursement Date is Not Valid Date Format E
408 Disbursement Date is Not Valid for Processing Date Or Not E
in valid Range
409 Institution must submit special disbursement E
410 Potential Concurrent Enrollment - Multiple Reporting W
Separately
411 Potential Overaward Payment - Multiple Reporting Sent W
Separately
412 Negative disbursement cannot be accepted without a E
previous positive disbursement
413 Insufficient negative disbursement amount. Negative W
disbursement is expected for difference amount
414 Origination is in “Overpaid” status. Positive disbursement E
cannot be accepted.
415 Institution Status indicates the institution must submit a E
Special Disbursement Record
416 Negative disbursement adjusted to reflect accepted previous W
disbursement balance
417 Disbursement submitted after end of processing year and E
institution has not been granted administrative relief
418 Origination indicates Verification Status 'W', disbursement W
Adjusted to 50% of origination award amount.
419 Origination indicates Verification Status 'W', maximum W
Allowable disbursement for this student is 50% of award
Amount
420 Origination indicates Verification Status 'W', only one E
disbursement allowed.
421 Disbursement generated after Verification Deadline Date E

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Special Disbursement Acknowledgment Edit Codes
Edit Code Message Type
501 Invalid Origination ID (Not in Valid Format) E
502 Origination ID Does not match on RFMS E
503 Disbursement Reference Number Not Valid E
504 Disbursement with this reference is already exists (Duplicate E
Special Disbursement)
505 Disbursement Amount Not Valid E
506 Disbursement Amount Is Not in range W
507 Debit/Credit Indicator Flag Not Valid E
508 Disbursement Date is Not Valid Date Format E
509 Disbursement Date is Not Valid for Processing Date Or Not E
in valid Range
510 Invalid Payment Period Start Date or not within valid Range E
511 Invalid Payment Period End Date or not within valid Range E

512 Payment Period End Date is prior to Payment Period Start W

Date
513 Invalid Total Payment for Payment Period W

514 Invalid Academic Calendar W

515 Invalid Payment Methodology W
516 Invalid Number of Payment Periods E
517 Number of Payment Periods is less than the Payment Period W
Number on the last accepted disbursement
518 Invalid Payment Period Number (not in valid format) E
519 Invalid Cost of Attendance W
520 Invalid Enrollment Status W
521 Invalid Weeks of Inst. Time in Program’s definition W of W
academic year
522 Invalid Weeks of instructional time used to calculate W
Payment
523 Invalid Cr/Clock hrs in program’s definition of academic W
year
524 Invalid Cr/Clock hrs in expected to complete in this Payment W
Period
525 Origination is in “Overpaid” status. Positive disbursement E
cannot be accepted.
526 Potential Concurrent Enrollment – Multiple Reporting Sent W
Separately
527 Potential Overaward Payment – Multiple Reporting Sent W
Separately
528 Negative disbursement cannot be accepted without a E

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 previous positive disbursement
529 Insufficient negative disbursement amount. Negative W
disbursement is expected for difference amount
530 Institution is ineligible to submit a positive disbursement for E
this Payment Period
531 Disbursement submitted after end of processing year and E
institution has not been granted administrative relief
532 Origination indicates Verification Status ‘W’, disbursement W
Adjusted to 50% of origination award amount
533 Origination indicates Verification Status ‘W’, maximum W
allowable disbursement for this student is 50% of award
Amount
534 Origination indicates Verification Status ‘W’, only one E
disbursement allowed.
535 Special Disbursement would result in a negative balance E
536 Special Disbursement amount adjusted due to prior W
disbursement balance
537 Payment Period Number is greater than the number of E
Payment Periods in the Student’s School Year

Data Request Acknowledgement Edit Codes

Edit Message Type *
Code
601 Invalid Attending Pell ID E
602 Invalid Data Request Type E
603 Invalid Requested Output Media Type E
604 Invalid Pell Batch Number E
605 Invalid Multiple Reporting Request Code 1 E
606 Invalid Multiple Reporting Request Code 2 E
607 Invalid MR Student ID E
608 Invalid MR Institution ID E
609 Requested/Matching Data Not Found E
610 Student Not Originated at Requesting Institution E

Institutional Data Record Edit Codes

Edit Message Type *
Code
701 Invalid Attending Pell ID E
702 Invalid State in mailing address E
703 FAA phone number not numeric E
704 FAA fax phone number not numeric E

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Edit Message Type *
Code
705 Invalid Institution Type E
706 Invalid Financial Control Code E
707 Invalid Academic Year Code E
708 Invalid Weeks in institution academic year E
709 Invalid Credit/Clock hours in institution academic year E
710 No input data or data matched current data W

*E = Error – RFMS rejects the record

W = Warning – RFMS accepts the record as submitted and provides comment(s), or
corrects invalid data values, as appropriate, and provides comments.

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