Appendix C - ESOA Print Format

and Specifications

Electronic Statement of Account (ESOA)

Description
The Electronic Statement of Account (ESOA) details an institution’s
spending authorization and amount expended to date.
This section provides a sample as specified in EDExpress software.

Output Specifications (Layout and Printing

Instructions)
The ESOA report contains:
• Header - see Sample Output Document for correct header information.
• Summary Information – see the following ESOA Print (Summary
Information) table.
• Detail Information – see the ESOA Detail Information table that
follows the ESOA Print (Summary Information) table.

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Electronic Statement of Account (ESOA)

ESOA Print (Summary Information)

This table of print specifications is used in EDExpress software and is provided as an example.

Row Field Name in EDExpress Printing Instructions

1 Print a blank row.
2 Pell Institution Number Print the value for this field as defined on the Pell ESOA
database table for the specified institution.
3 Institution Name Print the value for this field associated with the Reporting
Campus ID # as defined on the Pell institution database
table.
4 State Print the value for this field associated with the Reporting
Campus ID # as defined on the Pell institution database
table.
5 Grantee Duns Number Print the value for this field as defined on the Pell ESOA
database table for the specified institution.
6 GAPS Award Number Print the value for this field as defined on the Pell ESOA
database table for the specified institution.
7 Print a blank row.
8 Accounting Schedule Print the value for this field as defined on the Pell ESOA
database table for the specified institution.
9 Accounting Schedule Date Print the value for this field as defined on the Pell ESOA
database table for the specified institution. Print date in
MM/DD/CCYY format.
10 Print a blank row.
11 A. Previous Pell Grant Print the value for this field as defined on the Pell ESOA
Obligation database table for the specified institution. Reformat dollar
amount.
12 Current Pell Grant Obligation Print the value for this field as defined on the Pell ESOA
database table for the specified institution. Reformat dollar
amount.

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ESOA Print (Summary Information) (Continued)

Row Field Name in EDExpress Printing Instructions

13 Adjustment (Increase + or Print the value for this field as defined on the Pell ESOA
Decrease -) database table for the specified institution. Reformat dollar
amount. Calculate Adjusted Obligation Amount as the
absolute value of (Previous minus Current). If current is
higher, print a “+” after the Adjustment amount; if the
previous is higher, print a “-” after the Adjustment amount.
14 Print a blank row.
15 A. Previous Pell Grant Print the value for this field as defined on the Pell ESOA
Obligation/Payment database table for the specified institution. Reformat dollar
amount.
16 Current Pell Grant Print the value for this field as defined on the Pell ESOA
Obligation/Payment database table for the specified institution. Reformat dollar
amount.
17 Adjustment (Increase + or Print the value for this field as defined on the Pell ESOA
Decrease -) database table for the specified institution. Reformat dollar
amount. Calculate Adjusted Payment Amount as the absolute
value of (Previous minus Current). If current is higher, print
a “+” after the Adjustment amount; if the previous is higher,
print a “-” after the Adjustment amount.
18 Print a blank row.
19 GAPS Drawdowns/Payments Print the value for this field as defined on the Pell ESOA
database table for the specified institution. Reformat dollar
amount.
20 Date of Last Activity in Print the value for this field as defined on the Pell ESOA
GAPS database table for the specified institution. Print date in
MM/DD/CCYY format.
21 Print a blank row.
22 YTD Total Unduplicated Print the value for this field as defined on the Pell ESOA
Recipients database table for the specified institution. Insert ','s if
number is over 999. If spaces, leave blank.
23 YTD Pell Accepted Print the value for this field as defined on the Pell ESOA
Disbursement Amount database table for the specified institution. Reformat dollar
amount.
24 YTD GAPS Posted Print the value for this field as defined on the Pell ESOA
Disbursement Amount database table for the specified institution. Reformat dollar
amount.

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ESOA Print (Summary Information) (Continued)

Row Field Name in EDExpress Printing Instructions

25 YTD Administrative Cost Print the value for this field as defined on the Pell ESOA
Allowance database table for the specified institution. Reformat dollar
amount.
26 Print a blank row.
27 As of Batch ID Print the value for this field as defined on the Pell ESOA
Summary database table for the specified institution. Print
format for batch # is :
XXCCYY123456CCYYMMDDHHMMSS
28 Print a blank row.
29 Print a blank row.
30 Section A values applicable Print Section A Notation as stated below:
only for advanced funded Section A values applicable only for advanced funded
accounts. accounts.
31 Section B values applicable Print Section B Notation as stated below:
only for just in time and Section B values applicable only for just in time and
Reimbursement accounts. reimbursement accounts.

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ESOA Detail Information

Row Column Field Name in EDExpress Printing Instructions

1 N/A Electronic Statement of Account Print the label and the insert the page #.
Page: 2
2 N/A Blank Line Print a blank line.
3 N/A Blank Line Print a blank line.
4 N/A ESOA Detail Batch Information Print the literal section label: ‘ESOA
DETAIL BATCH INFORMATION’.
5 N/A Blank Line Print a blank line.
6 1 Adjust Report Date Print the value for this field as defined
on the Pell ESOA detail database table
for the specified institution. Print date
in MM/DD/CCYY format.
6 2 Adjust Amount Print the value for this field as defined
on the Pell ESOA detail database table
for the specified institution. Reformat
dollar amount. If the
DEBITCREDITFLAG on the ESOA
Detail table is “P”, print a “+” after the
amount; if the flag is “N”, print a “-”
after the amount.
6 3 Adjust Process Date Print the value for this field as defined
on the Pell ESOA detail database table
for the specified institution. Print date
in MM/DD/CCYY format.
6 4, Line 1 Adjust Batch # Print the value for this field as defined
on the Pell ESOA detail database table
for the specified institution.
6 4, Line 2 Adjust Description Print the literal value for this field as
defined on the Pell ESOA detail
database table for the specified
institution.

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Sample Output Document

SUMMARY INFORMATION

Report Date: MM/DD/CCYY U.S. DEPARTMENT OF EDUCATION

STUDENT FINANCIAL ASSISTANCE PROGRAMS
Report Time: HH:MM:SS
2001-2002 Award Year
FEDERAL PELL GRANT PROGRAM
ELECTRONIC STATEMENT OF ACCOUNT
********************************************************************************

PELL INSTITUTION NUMBER 999999

INSTITUTION NAME XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
STATE XX
GRANTEE DUNS NUMBER XXXXXXXXXXX
GAPS AWARD NUMBER XXXXXXXXXXXXXXXX

Accounting Schedule 999

Accounting Schedule Date MM/DD/CCYY

A. Previous Pell Grant Obligation $999,999,999.99

Current Pell Grant Obligation $999,999,999.99
Adjustment (Increase + or Decrease -) $099,999,999.99*

B. Previous Pell Grant Obligation/Payment $999,999,999.99

Current Pell Grant Obligation/Payment $999,999,999.99
Adjustment (Increase + or Decrease -) $099,999,999.99*

GAPS Drawdowns/Payments $999,999,999.99

Date of Last Activity in GAPS MM/DD/CCYY

YTD Total Unduplicated Recipients 999,999

YTD Pell Accepted Disbursement Amount $999,999,999.99
YTD GAPS Posted Disbursement Amount $999,999,999.99
YTD Administrative Cost Allowance $999,999,999.99

As of Batch ID XXCCYY12345619990101123000

SECTION A VALUES APPLICABLE ONLY FOR ADVANCED FUNDED ACCOUNTS.

SECTION B VALUES APPLICABLE ONLY FOR JUST IN TIME AND REIMBURSEMENT ACCOUNTS.

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DETAILED INFORMATION (PAGE 2)
Electronic Statement of Account Page: 2

ESOA DETAIL BATCH INFORMATION

ADJUST ADJUST ADJUST BATCH #

REPORT DATE ADJUST AMOUNT PROCESS DATE ADJUST DESCRIPTION
------------ ---------------- ------------ --------------------------
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX

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