Office Manager

About Evergreen Money

Evergreen Money is led by fintech pioneer, Bill Harris. He ran TurboTax, was CEO of PayPal, and founded Personal Capital, which grew to a $25 billion investment firm. Our mission is to help high achievers attain their life goals. We use digital technology to re-engineer traditional banking and investment products and deliver a custom financial solution.

About The Role

Evergreen Money is hiring an Office Manager to help support our needs for the Raleigh and Miami office locations. You will have the opportunity to plan, develop, and execute ideas for events, handle communication between external vendors, and manage all office administrative related functions.

What You'll Do

• Own the planning and coordinating of company events with the ability to be creative - developing new ideas to keep our team engaged and drive our culture
• Thrive in a growth mindset environment - using every opportunity to learn and grow
• Source, manage, and optimize external vendors, including cleaning, maintenance, and catering suppliers
• Act as the main point of contact for employees regarding office needs
• Greet visitors and communicate with employees about guest and interviewee arrivals
• Support the leadership team by managing day-to-day matters, including but not limited to preparing and coordinating communications, calendar management, and meeting logistics
• Oversee all office administrative and facilities-related functions. To include expense reports, office build-out, and ad-hoc project management
• Own the process of booking company travel
• Maintain our company calendar, including events, holidays, and birthdays
• Assist with new employee onboarding and new-hire orientation
• Assist the team with the storage and management of electronic documents
• Work with members of the HR team to develop office policies and procedures and ensure they are effectively implemented and communicated across the organization
• Track office supply inventory and order supplies when needed
• Other duties as assigned
  
  

Qualifications

• 3 years of administrative or executive operations experience in a fast-paced environment. Either in a startup environment or in hospitality is required
• Exemplary written and verbal communication skills commensurate with interacting with a stellar leadership team
• A proactive approach to managing tasks and responsibilities by anticipating the needs of the organization
• Ability to proactively identify problems and solve them independently
• The ability to perform and prioritize in an ever-changing environment. Flexible to change course as priorities arise
• Excellent follow-through. You don't let anything fall through the cracks
• Must be tech-savvy
• Experience with Microsoft Office, including Excel and PowerPoint
• Event Management experience - you know how to manage an event from start to finish
• You love to be at the helm, proactive at organizing and setting up the company for success
  
  

Why Join Us

• Start-up Equity (ask us why this is so important)
• Free lunches
• Up to $1500 monthly contribution toward medical benefits
• Significant growth opportunity
• Monthly team events