Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Our top Am Law 100 client, a global law firm, has an exciting full-time employment opportunity for a Litigation Docket Supervisor in their Miami office. They offer competitive compensation and an excellent benefits package.
Position Summary
The Litigation Docket Supervisor is responsible for coordinating and overseeing the Litigation docketing for multiple office locations, making substantive docketing determinations and accurately identifying docketing deadlines for the benefit of our clients and the Firm. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities
Supervises and trains Litigation Docket Department staff, handles daily supervision and day-to-day operations of the Litigation docketing staff including scheduling and personnel issues
Develops, updates and revises firm docketing processes and procedures
Responsible for the overall quality control, daily maintenance and operation of the Firm’s docketing system
Leads the team to insure all docketing items are timely and accurately processed in accordance with firm policies
Assists with firm docketing
Reviews mail, calendars court dates, creates new database records and sets up files
Sends reminders to attorneys and secretaries for upcoming deadlines
Prepares calendar and docket reports for attorneys and staff
Reviews attorneys’ calendars, giving continuity to calendar dates and de-docketing database dates
Creates and maintain case management of the master docket calendar
Posts entries on the master calendar
Corresponds with attorneys and staff regarding case and court information
Handles advanced troubleshooting for more complex docketing issues
Manages docketing workflow to insure the work load is balanced within the department
Maintains strict confidentiality of client and firm matters
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies
Candidate must be a self-starter who can work independently with minimal supervision
Provide outstanding client service, meet high quality standards for services and meet or exceed expectations. Proactive in seeking innovative ways in which to help others
High attention to detail, outstanding organizational skills and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
Ability to shift priorities and manage change with a positive outcome
Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
This position may also be sedentary and require the employee to sit for extended periods of time
Qualifications & Prior Experience
Bachelor's Degree or equivalent experience in related field preferred
Minimum 7 years of prior docketing experience with a major law firm is required
Minimum 5 years of experience in staff management, preferably in a multi-office environment
Extensive knowledge of Federal and State court procedural rules
Working knowledge of e-filing required
ProLaw and/or Aderant Expert experience a plus
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Legal
Industries
Law Practice and Legal Services
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