Legal Services Assistant

LHH is looking for a Legal Services Assistant for a Direct Hire Position for a firm in Indianapolis.

Salary: $50,000 to $80,000 (negotiable for the right candidate) plus benefits.

Position Overview: Support our Employee Benefits attorneys in the Workplace Solutions group. The ideal candidate will excel in document production, embrace firm technology, and contribute to our high-performing team.

Essential Job Duties:

• Administrative Support: Manage all aspects of administrative practice, focusing on exceptional client service.
• Document Preparation: Draft and prepare correspondence, memos, and legal documents using word processing and document management systems.
• Correspondence Handling: Process outgoing correspondence via email, mail, overnight delivery, or fax; arrange specialized mail or courier services.
• Project Management: Monitor, organize, and prioritize ongoing client projects.
• Travel and Meeting Coordination: Handle administrative tasks such as reimbursements and coordinate travel, meetings, and conference calls, including IT and facilities setups.
• File Management: Organize and maintain electronic and physical files following firm guidelines.
• Proofreading: Proofread and edit documents for formatting, grammar, punctuation, and spelling.
• Telephone Assistance: Answer, assist, and direct telephone calls as needed.
• Scheduling: Manage scheduling of meetings, appointments, and client-related activities on electronic calendars.
• Database Management: Maintain client and matter information in integrated databases, complying with firm policies and procedures.
• Client Relations: Maintain positive relations with clients, colleagues, and contribute to the team structure for overflow and specialized tasks.

Minimum Requirements:

• Education: High school diploma required.
• Experience: Minimum of 2 years of document production experience preferred.
• Skills: Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint). Excellent clerical skills with strong grammar, spelling, and punctuation knowledge.
• Client Service: Exceptional client service skills in person, over the phone, and via email.
• Attention to Detail: Exceptional attention to detail.
• Work Style: Ability to work independently and proactively, as well as collaboratively within a team.
• Learning Agility: Willingness and ability to learn multiple practice areas within the law firm.
• Professionalism: Ability to maintain a professional demeanor, exercise sound judgment, use discretion, and maintain confidentiality.
• Diversity: Ability to work with a diverse group of professionals across all offices.