Legal Executive Assistant

The DC office of a global law firm has an opening for a Legal Executive Assistant to support two Partners and four junior Associates. The Legal Executive Assistant is principally responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of stakeholders, and will also undertake a range of other general administrative support tasks or project work.

Key Responsibilities

• Complex calendar management including a comprehensive knowledge of fee-earners’ workload and current clients and is aware of priorities and sensitivities in order to assist with arranging client visits / meetings and in meeting deadlines.
• Act as a point of contact for fee earners, offering assistance and demonstrating an ability to obtain key information.
• Proactive diary management including coordinating and arranging meetings ensuring fee earners have all the necessary documentation and details required ahead of meetings.
• Preparing correspondence and amending documents. Proof reads work to ensure an accurate and high standard is maintained, demonstrating strong technical skills and a good eye for presentation.
• Communicate confidently and effectively in a professional manner at all times.
• Initiate communication on a daily basis with fee earners to ensure a high level of awareness of current priorities and support required.
• Communicate and share knowledge with team and proactively communicates with line manager on issues of workload and any other difficulties.
• Support the fostering of a collaborative team environment by providing support when covering for colleagues and willingly offering assistance, prioritizing tasks appropriately in order to assist colleagues for the benefit of the team.
• Support fee earners in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines.
• Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the fee-earner as required.
• Handle expense management on behalf of fee earners, submitting claims on a weekly basis.
• Manage contacts in Outlook and Connect for fee earners and assist in client development outreach
• Assists fee earners and Marketing/BD department with the production of marketing, including production of pitches, client presentations and maintaining up-to-date CVs.
• Assist with client events