Leasing Administrator

Location: Fort Lauderdale, FL

Salary: $70k - $85k (could be negotiable)

• Discretionary performance-based bonus, based on results and value add (can be approx. 15%-20%+)
• Full Benefits offered

Position:

Lease Administrator, Commercial

Key Points

• This position will both work with tenants, building relationships, and address concerns to achieve higher retention levels, while simultaneously providing support to the EVP / COO Commercial as it relates to leasing.
• Responsibilities being in regular touch with tenants to ensure all are happy (and stay happy), track and review leases for (new) and renewals. They will also be involved in lease compliance.
• In-office position (M-F 8:30-5:30)

POSITION SUMMARY

The Commercial Property Leasing Administrator is a detail-oriented, organized and should be capable to oversee all aspects of our commercial property leases. The ideal candidate will possess excellent communication skills, a strong understanding of lease agreements, and the ability to manage multiple tasks efficiently. The Commercial Property Lease Administrator will be responsible for ensuring compliance with lease terms, negotiating lease renewals, and resolving any tenant issues that may arise.

GENERAL RESPONSIBILITIES

1. Lease Administration: Manage the entire life cycle of commercial property leases, including lease abstracting, lease renewal negotiations, and lease termination processes.
2. Tenant Relations: Serve as the primary point of contact for tenants regarding lease-related inquiries, issues, and disputes. Maintain positive relationships with tenants to ensure tenant satisfaction and retention.
3. Lease Compliance: Ensure all lease agreements comply with legal and regulatory requirements. Monitor lease obligations, deadlines, and financial obligations to ensure compliance.
4. Financial Management: Coordinate rent collection, escalations, and security deposits. Review and approve tenant invoices, reconcile tenant accounts, and track rental income.
5. Bookkeeping: Maintain accurate and organized lease files, including lease documents, amendments, and correspondence. Prepare lease summaries and reports for management as needed.
6. Property Inspections: Conduct regular property inspections to assess lease compliance, property condition, and tenant satisfaction. Address any maintenance or repair issues in a timely manner.
7. Vendor Management: Coordinate with vendors and contractors for property maintenance, repairs, and improvements. Obtain competitive bids for services and ensure work is completed according to lease requirements and budget constraints.
8. Legal Compliance: Stay informed about changes in lease laws, regulations, and industry standards. Implement policies and procedures to ensure compliance with legal requirements and mitigate risk.
9. Budgeting and Forecasting: Assist in the preparation of annual property budgets and forecasts. Monitor expenses and variances and recommend cost-saving measures when appropriate.
10. Reporting: Generate regular reports on lease expiration, occupancy rates, rental income, and other key performance indicators. Provide insights and recommendations to management based on lease data analysis.