Lease and Property Administrator

Job Summary

This position reports to the Chief Revenue Officer (CRO) and serves as the Lease Administrator at the Birmingham Airport Authority (Authority) which operates the Birmingham-Shuttlesworth International Airport (BHM or Airport). Assists the Properties Manager with the administration of leases and contracts, including but not limited to airline, terminal concessions, rental car advertising, cargo, and general aviation facilities and services, to ensure compliance with terms and conditions. Conduct special projects such as market research, business development and recruitment, concession marketing events, and coordination of special events as assigned.

Monitors leases including reports, commencement and expiration of leases, concession agreements, and various permits and licenses; notifies tenants of adjustments in rental rates; oversees tenant location maps, exhibits, or plans to reflect the current status of assigned properties; coordinates internal notification regarding changes of tenancies; reviews the status of insurance and lease compliance; and reviews gross receipt reports. Responsible for the proper set-up of revenue leases in the property and lease management software for billing purposes and lease oversight purposes.

Duties And Responsibilities

• Review the timely and accurate processing of new lease agreements, amendments, and renewals.
• Serves as the department point of contact for tenants and business partners regarding lease-related questions and issues.
• Maintaining up-to-date records of all current and expired leases in the Authority’s database, including key dates, terms, and conditions.
• Preparing reports which may include upcoming lease expirations, renewals, and other pertinent information for management review.
• Reviewing invoices for accuracy and compliance with agreement terms prior to approval for payment.
• Assist with the move-in/move-out process for leased properties, including coordination with tenants, vendors, and internal departments.
• Assist Managers with periodic inspections of leased premises to ensure compliance with Authority and lease standards.
• Perform other duties as assigned.
  
  

Uses a computer for various office suite applications (email, scheduling, word processing, spreadsheets, graphics, flow charting, etc.), lease management software, Enterprise Resource Planning (ERP) applications, etc., with emphasis on Word, Excel and PowerPoint applications.

Fosters high standards of ethics and integrity, sense of responsibility and commitment to public service in a functional team.

Critical features of this job are described under the headings below. They may be subject to change through reasonable accommodation or otherwise.

MINIMUM QUALIFICATIONS (MQs)

To be rated qualified for this job, an applicant must meet each of the MQs listed below at the time of the vacancy announcement closure.

• Bachelor's Degree or equivalent education/experience preferred in airport, property, retail, real estate and/or lease management, or a closely related field.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Excellent analytical, problem-solving, and research skills.
• Strong attention to detail.
• Ability to work independently and with a team.
  
  

KNOWLEDGE, SKILLS, ABILITIES AND OTHER FACTORS (KSAOs)

The following KSAOs are required for successful performance of this job and are a basis for rating and ranking applicants who are found to meet the MQs. Local, federal, airport industry or Authority specific bodies of knowledge listed below may be acquired on the job, typically; ability to rapidly acquire them is required at the time of vacancy announcement closure.

• Skill in problem solving to select, organize and logically process relevant information (verbal, numerical or abstract) to solve a problem. This includes skill in recognizing subtle aspects of problems, identifying relevant information, and making balanced recommendations and decisions.
• Commitment to ethics and integrity in the public service to ensure ethical and transparent team operations to set the example for integrity within the areas of functional responsibility and perform related functions.
• Skill in written communication to understand written information (including facts, assertions, and arguments), draw inferences, form hypotheses and develop logical arguments, and to express such information in writing so that others will understand and, at times, be convinced or persuaded.
• Skill in oral communication to understand verbal information (including facts, assertions, and arguments) and to express such information verbally so that others will understand and, at times, be convinced or persuaded and skill in making formal presentations to groups with diverse backgrounds and perspectives.
• Interpersonal skills to interact effectively with business contacts in a professional, customer service-oriented manner.
• Skill in using a computer and modern office productivity software for communicating, planning, scheduling, preparing spreadsheets and analyzing data, word processing, presentations, etc.
  
  

RESPONSIBILITY

Reports to the Chief Revenue Officer (CRO). Most workflows to the incumbent as a result of assigned functions and processes. Other work may be assigned by Managers in the Department. The Chief Revenue Officer (CRO) provides broad objectives and policy guidance for recurring assignments and, in consultation with the incumbent, instructions and time frames for special projects. Most work is accomplished independently. The incumbent collaborates with and keeps the Chief Revenue Officer (CRO) informed and elevates issues for assistance in resolution; initiative is expected. Work is typically reviewed in terms of quantity, quality, timeliness, customer service, teamwork adherence to guidelines, and other factors, including specific performance management requirements. Special projects are usually reviewed at milestones for effectiveness of project management and once implemented, for overall impact. Guidelines include the Authority’s related use and lease agreements and any applicable Federal, State, or local laws and regulations.

EFFORT

The work environment is primarily an office setting. Incumbent may sit for extended periods while performing desk work, however, must be able to physically perform the basic life operational functions of balancing, stooping, reaching, standing, walking, fingering, talking, hearing, and repetitive motions. Regularly uses a computer and calculator to review planning and financial information and perform other functions. Exchanges information by telephone and email often. In driving, safely operates vehicle using judgment based on weather, traffic, and other factors.

WORKING CONDITIONS

Works in an adequately lighted, ventilated and temperature-controlled office setting. Is subject to job pressures from the dynamics of high-visibility work in a ‘fluid environment’ and peak periods typically linked to budgeting/planning/reporting cycles.