Executive Legal Assistant - Litigation

A leading national Litigation New York City law firm is seeking an Executive Legal Assistant to supports 2 Partners.

The Executive Legal Assistant will provide a variety of high-level support to attorneys in both the litigation and bankruptcy departments by assisting with tasks as outlined below. In addition, the assistant provides back-up support to team attorneys.

General Responsibilities

• Strong document management: formatting and editing documents using Styles, create Table of Contents, Table of Authorities and miscellaneous documents.

• Proofread and prepare documents for court filings.

• Coordinate attorney and client meetings

• Calendar management

• Regular contact with clients

• Strong telephone skills, take detailed messages

• Triage all incoming queries and issues • Arrange travel (ground and air)

• Maintain high volume of client files (paper and electronic)

• Draft general correspondence

• Expense reimbursement

• Retention/Retainer letters

• Billing (pre-bills)

• Place guests’ names on the Security List

• Reserve conference rooms and arrange for refreshments for meetings

• Attorney time entries (Intapp)

• Manage Contact list

• Maintain State Bar and miscellaneous organization memberships for attorneys

Experience

• Must have a background supporting litigation attorneys
• Formatting documents / skills (TOA, TOC & Styles)
• Microsoft Office