Executive Assistant to luxury C-Level Executive

High end global luxury client is seeking a bilingual (English and French) Executive Assistant for it’s C-level executive. A qualified candidate has these 3 qualities: (1) experience in luxury retail, (2) is fluent in English and French, (3) and has a successful track record as an Executive Assistant.

Must possess excellent written and verbal French skills, while also having a deep understanding of the French culture and knows the area of Paris, France very well.

• Some personal assistant needs are required.

• Very important to have a high emotional IQ- someone who gets the need to schedule a lunch at the Ritz vs. a local popular restaurant (depending on who is attending)

• Someone well versed in what to say when, can talk to celebrities and their teams with proper confidentiality

Job Description:

• Calendar and time management

• Work with the team to maintain and balance fluid calendar to meet the needs of the brand creative team

• Oversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel schedule

• Work alongside Management to ensure that the C-level Executive has adequate time allotted to review projects in order to meet deliverables

• Partner with Management to build the agenda and prepare necessary materials for meetings with other Executives in the company Administration & Communication

• Prepare and draft general correspondence

• High emotional acumen and situational awareness

• Organize and coordinate and maintain the office

• Review and systematically approve expense reports

• Develop and cultivate relationships with cross-functional Administrative and Executive Assistants • Prepare and submit facilities requests

• Ensure that all necessary preparations and tools are in place for scheduled meetings and special events

• Some personal assistant requests will be required Project management

• Work on special projects as assigned by leadership.

• Lead a wide variety of personal and professional tasks on an as needed basis.

Required Qualifications:

• At least 5+ years of luxury executive experience

• Excellent English and French verbal and written communication skills and ability to work independently with minimal direction as well as part of a team

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook

• Excellent organizational skills and attention to detail

• Enjoys working with and supporting others in a highly creative and dynamic environment

• A strong sense of independence and initiation

• Ability to work on multiple projects while optimally prioritizing workload

• Resilient, diplomatic, discreet, confidential and trustworthy

• Maturity and discretion to handle confidential matters

• Team player and proactive personality