Executive Assistant

Senior Executive Assistant

As a pivotal support role, you will provide comprehensive assistance to senior leadership, upholding the highest standards of confidentiality and professionalism in a fast-paced work environment.

Responsibilities

• Support the executive team, including 3-4 executives.
• Efficiently manage incoming calls and messages, including organizing conference calls.
• Coordinate executive appointments and communications with tact and discretion.
• Maintain accurate and current contact databases.
• Oversee office catering and snack procurement within budgetary guidelines.
• Schedule appointments and manage calendars for executives.
• Welcome and assist visitors with a high degree of professionalism.
• Arrange flight and ground transportation travel arrangements for the CEO and their family members.
• Coordinate meetings for the entire executive team.
• Assist with board meetings, including logistical support and presentations.
• Update documents on internal platforms with meticulous attention to detail.
• Handle confidential matters with the utmost professionalism and discretion.
• Perform general administrative tasks as required.
• Proactively identify and solve problems without waiting to be asked.

Qualifications

• Bachelor's degree in communications, Business Administration, Finance, or a related field.
• 5+ years of executive support experience, preferably in a finance organization.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong communication and organizational skills.
• Ability to manage multiple tasks under pressure with exceptional attention to detail.
• Discretion and confidentiality in handling sensitive information.
• Adaptability to changing priorities and deadlines.
• Exhibit a professional appearance and demeanor at all times.
• Familiarity with supporting 3-5 C-level executives.
• Demonstrate a natural ability to solve problems proactively.

Experience

• Proficient in administrative tasks such as call management, appointment scheduling, and travel coordination.
• Capable of making independent decisions in a dynamic work environment.
• Experience in event coordination and expense management is advantageous.

To Apply:

please email your updated resume to [email protected]