Executive Assistant

Corporate Executive Assistant

Full Time - 40+ hours a week with afterhours availability

Job Description:

We have an immediate opening for a polished and professional Corporate Executive Assistant to join our administrative team at our corporate office. The Corporate EA will be responsible for project coordination, vendor & contract management, and providing direct support to the Executive Director.

Objectives:

• Provide Executive Assistant support to the Executive Director.
• Support various Directors on a limited basis.
• Oversee and maintain corporate contracts and electronic document management system.
• Manage, edit (Word/PDF), and coordinate execution of internal and external administrative contracts.
• Handle typing, copying, and distribution of various correspondence.
• Maintain filing systems.
• Arrange travel; manage conference/seminar registrations and confirmations.
• Organize Executive and Corporate calendars; schedule meetings and facilitate meeting arrangements.
• Process invoices and expenses.
• Interface with outside legal counsel and maintain routine lists.
• Provide legal assistant support as necessary.
• Support and/or coordinate insurance application renewals.

Qualifications:

• Bachelor's Degree is REQUIRED.
• 10-15 years in a high-level Executive Assistant role (experience in legal or medical administration environment is helpful).
• Excellent grammar, spelling, organization, and communication skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Familiarity with Google platform.