Executive Assistant

Company Description

We are a Y Combinator-backed startup creating AI Employees and consolidated software, starting with our AI BDR Ava and our consolidated outbound sales platform. We're growing very rapidly (around 70% MoM) and are building our sales org from the ground up. We recently raised a $8M seed round from top investors, and are looking for superstar AEs to join us on our rocketship growth as we relentlessly work towards building a multi-billion dollar company 🦄

Role Description

This is a full-time hybrid role for an Executive Assistant at Artisan. The Executive Assistant will be responsible for providing administrative support to the founders, Jaspar and Sam. The role will not be a standard 9-5.

Responsibilities

• Managing the founders' emails & calendars, effectively prioritizing and de-prioritizing meetings and tasks.
• Supporting with recruiting, sourcing candidates and managing the hiring process.
• A variety of ad hoc tasks like creating proposals, sending order forms,
• Organizing the Company's task and file management software, keeping everything up-to-date.
• Enter and manage tasks in Asana on behalf of the CEO.
• Conduct research, gather and analyze data, prepare reports or presentations, and provide recommendations or alternative solutions to help inform decision-making and strategic planning.
• HR support, including employee onboarding and off-boarding.
• Making travel arrangements for founders and employees.
• Handling payroll.
• Track and follow up with connections made by the founders to cultivate relationships.
• Managing the office, replenishing office supplies, drinks and snacks as needed.
• Attend meetings, take notes, and distill down the key takeaways, action items, and follow-ups for the founders.
• Find ways to surprise and delight employees by ordering gifts, cards, flowers, etc., to show appreciation.
• Organize and manage internal and external events.
• Maintain confidentiality and discretion in handling professional and personal sensitive information, documents, and discussions within and outside the Company.

Qualifications

• 3+ years' experience in executive administrative assistance.
• Impeccable written and spoken English.
• Excellent organizational and time management skills.
• Detail-oriented and able to multitask effectively.
• Experience working in a fast-paced environment.

Benefits

• Full coverage medical, dental & vision insurance.
• Generous equity.

We're on a mission to build a $100B company - join us on the journey!